|
|
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS May 21, 2019 9:30 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -70469
Update and discussion as it relates to Hidalgo County Irrigation District No.1 Penitas Pump Station & Levee Rehabilitation Project.
B.
AI -70404
Approval to enter into Contract Training Agreement with South Texas College, an institution of higher education authorized by the laws and Constitution of the State of Texas, and Hidalgo County Drainage District No. 1. The training subject matter is on the Health Insurance Portability and Accountability Act (HIPPA) and HB 300.
C.
AI -70456
Requesting approval of Interlocal Cooperation Agreement with the City of McAllen and the County of Hidalgo as it relates to Russell Road (Mile 17 1/2) and 23rd st (Depot Road) drainage improvements, subject to final legal review.
D.
AI -70500
Requesting approval of Interlocal Cooperation Agreement with the City of Weslaco as it relates to the Austin and Merida Street drainage improvements, subject to final legal review.
E.
AI -70429
Requesting approval of Interlocal Cooperation Agreement with Santa Cruz Irrigation District No. 15 as it relates to maintenance of the Edinburg Lake Drain Extension (ELD - EXT 1 Drain).
F.
AI -70390
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a Professional Service;
2. Requesting approval for the District to negotiate a Professional Real Estate Appraisal and/or Appraisal Review Services Contract with George J. Salazar II, dba Appraisal Haus, from the District's approved pool of pre-qualified Appraisers for the provision of Professional Real Estate Appraisal Services and/or Appraisal Review Services (on-call on an as needed basis) for Hidalgo County Drainage District No.1 projects.
2. Requesting approval for the District to negotiate a Professional Real Estate Appraisal and/or Appraisal Review Services Contract with George J. Salazar II, dba Appraisal Haus, from the District's approved pool of pre-qualified Appraisers for the provision of Professional Real Estate Appraisal Services and/or Appraisal Review Services (on-call on an as needed basis) for Hidalgo County Drainage District No.1 projects.
G.
AI -70380
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a Professional Service;
2. Requesting approval for the District to negotiate a Professional Real Estate Appraisal and/or Appraisal Review Services Contract with Leonel Garza Jr. & Associates, LLC, from the District's approved pool of pre-qualified Appraisers for the provision of Professional Real Estate Appraisal Services and/or Appraisal Review Services (on-call on an as needed basis) for Hidalgo County Drainage District No.1 projects.
2. Requesting approval for the District to negotiate a Professional Real Estate Appraisal and/or Appraisal Review Services Contract with Leonel Garza Jr. & Associates, LLC, from the District's approved pool of pre-qualified Appraisers for the provision of Professional Real Estate Appraisal Services and/or Appraisal Review Services (on-call on an as needed basis) for Hidalgo County Drainage District No.1 projects.
H.
AI -70386
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a Professional Service;
2. Requesting approval for the District to negotiate a Professional Real Estate Appraisal and/or Appraisal Review Services Contract with Professional Appraisal Services, Inc., from the District's approved pool of pre-qualified Appraisers for the provision of Professional Real Estate Appraisal Services and/or Appraisal Review Services (on-call on an as needed basis) for Hidalgo County Drainage District No.1 projects.
2. Requesting approval for the District to negotiate a Professional Real Estate Appraisal and/or Appraisal Review Services Contract with Professional Appraisal Services, Inc., from the District's approved pool of pre-qualified Appraisers for the provision of Professional Real Estate Appraisal Services and/or Appraisal Review Services (on-call on an as needed basis) for Hidalgo County Drainage District No.1 projects.
I.
AI -70530
Recommendation by Investment/Negotiation Committee for acceptance of final negotiated rates, fees, terms, and conditions for award and/or approval of the final Hidalgo County Drainage District No. 1 Depository Bank, and if applicable, Trust Services and other Related Services Agreements with Lone Star National Bank, with the effective date upon expiration of current agreement and expiring in May 2023 with statutory option for re-negotiations in 2021, subject to final legal review and compliance to HB1295.
6.
2018 Bond Referendum Projects:
A.
AI -70387
1. Presentation and discussion of Hidalgo County Drainage District's Capital Improvement Plan in the amount of $83.7 million and discussion of outstanding debt.
2. Request approval to authorize Financial Advisor, Estrada Hinojosa & Company to proceed with the preparation of financial plan for the sale of bonds needed for the first phase of the 2018 bond program.
2. Request approval to authorize Financial Advisor, Estrada Hinojosa & Company to proceed with the preparation of financial plan for the sale of bonds needed for the first phase of the 2018 bond program.
B.
AI -70484
1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for -
2018 BOND REFERENDUM PROJECTS: 1,4,7 & 37
"3 1/4 MILE RD. & N. BENTSEN PALM DR. PROJECT# 1, - 4 MILE RD. & MINNESOTA RD. PROJECT# 4, - 7 1/2 MILE RD. & WESTERN RD. PROJECT# 7, - WESTERN RD. & 9 MILE LINE. PROJECT# 37".
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for -
2018 BOND REFERENDUM PROJECTS: 1,4,7 & 37
"3 1/4 MILE RD. & N. BENTSEN PALM DR. PROJECT# 1, - 4 MILE RD. & MINNESOTA RD. PROJECT# 4, - 7 1/2 MILE RD. & WESTERN RD. PROJECT# 7, - WESTERN RD. & 9 MILE LINE. PROJECT# 37".
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for -
2018 BOND REFERENDUM PROJECTS: 1,4,7 & 37
"3 1/4 MILE RD. & N. BENTSEN PALM DR. PROJECT# 1, - 4 MILE RD. & MINNESOTA RD. PROJECT# 4, - 7 1/2 MILE RD. & WESTERN RD. PROJECT# 7, - WESTERN RD. & 9 MILE LINE. PROJECT# 37".
| FIRM NAME: | SCORE: | RANK |
| Cruz-Hogan Consulting, Inc. | 91.00 | |
| Izaguirre Engineering Group, LLC | 92.67 | |
| R. Gutierrez Engineering Corporation | 91.67 |
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for -
2018 BOND REFERENDUM PROJECTS: 1,4,7 & 37
"3 1/4 MILE RD. & N. BENTSEN PALM DR. PROJECT# 1, - 4 MILE RD. & MINNESOTA RD. PROJECT# 4, - 7 1/2 MILE RD. & WESTERN RD. PROJECT# 7, - WESTERN RD. & 9 MILE LINE. PROJECT# 37".
C.
AI -70488
1). Request exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for -
2018 BOND REFERENDUM PROJECTS: 3,5 & 6
"4 1/2 MILE RD. & N. DOFFING RD. PROJECT# 3, - 5 1/2 MILE RD. & N. BENTSEN PALM DR. PROJECT# 5, - 7 1/2 MILE RD. & GLASSCOCK RD. PROJECT# 6".
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for -
2018 BOND REFERENDUM PROJECTS: 3,5 & 6
"4 1/2 MILE RD. & N. DOFFING RD. PROJECT# 3, - 5 1/2 MILE RD. & N. BENTSEN PALM DR. PROJECT# 5, - 7 1/2 MILE RD. & GLASSCOCK RD. PROJECT# 6".
2). Presentation of scoring grid ( for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for -
2018 BOND REFERENDUM PROJECTS: 3,5 & 6
"4 1/2 MILE RD. & N. DOFFING RD. PROJECT# 3, - 5 1/2 MILE RD. & N. BENTSEN PALM DR. PROJECT# 5, - 7 1/2 MILE RD. & GLASSCOCK RD. PROJECT# 6".
| FIRM NAME: | SCORE: | RANK |
| CSJ Goup | 89.00 | |
| M2 Engineering, PLLC | 88.00 | |
| Strada Engineering and Consulting, LLC | 88.33 |
3). Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm _______________________________, for the provisions of Professional Engineering Services for -
2018 BOND REFERENDUM PROJECTS: 3,5 & 6
"4 1/2 MILE RD. & N. DOFFING RD. PROJECT# 3, - 5 1/2 MILE RD. & N. BENTSEN PALM DR. PROJECT# 5, - 7 1/2 MILE RD. & GLASSCOCK RD. PROJECT# 6".
D.
AI -70428
1.) Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with
TEDSI Infrastructure Group, Inc., as it relates to Professional Engineering Services related to the project: "Faysville Drain -2018 Bond Referendum Project No. 11-B''. Approved for negotiations by HCDD1 Board of Directors on Agenda Item #69685 (04/02/19);
2.) Pursuant to the Board's Approval of Professional Agreement with TEDSI Infrastructure Group, Inc., requesting approval of Work Authorization No. 1 in the amount of $273,761.39, to provide Engineering Services for "Faysville Drain -2018 Bond Referendum Project No. 11-B", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-039-05-21 - WA-1).
2.) Pursuant to the Board's Approval of Professional Agreement with TEDSI Infrastructure Group, Inc., requesting approval of Work Authorization No. 1 in the amount of $273,761.39, to provide Engineering Services for "Faysville Drain -2018 Bond Referendum Project No. 11-B", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-039-05-21 - WA-1).
E.
AI -70432
1. Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with
TEDSI Infrastructure Group, Inc., as it relates to Professional Engineering Services related to the project: "J-08 Drain -2018 Bond Referendum Project No. 15-A''. Approved for negotiations by HCDD1 Board of Directors on Agenda Item #69686 (04/02/19);
2. Pursuant to the Board's Approval of Professional Agreement with TEDSI Infrastructure Group, Inc., requesting approval of Work Authorization No. 1 in the amount of $246,327.41, to provide Engineering Services for "J-08 Drain -2018 Bond Referendum Project No. 15-A", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-040-05-21 - WA-1).
2. Pursuant to the Board's Approval of Professional Agreement with TEDSI Infrastructure Group, Inc., requesting approval of Work Authorization No. 1 in the amount of $246,327.41, to provide Engineering Services for "J-08 Drain -2018 Bond Referendum Project No. 15-A", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-040-05-21 - WA-1).
F.
AI -70437
1. Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with
Quintanilla, Headley and Associates, Inc., as it relates to Professional Engineering Services related to the project: "J-08 Drain -2018 Bond Referendum Project No. 15-B''. Approved for negotiations by HCDD1 Board of Directors on Agenda Item #69689 (04/02/19);
2. Pursuant to the Board's Approval of Professional Agreement with Quintanilla, Headley and Associates, Inc., requesting approval of Work Authorization No. 1 in the amount of $201,233.40, to provide Engineering Services for "J-08 Drain -2018 Bond Referendum Project No. 15-B", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-041-05-21 - WA-1).
2. Pursuant to the Board's Approval of Professional Agreement with Quintanilla, Headley and Associates, Inc., requesting approval of Work Authorization No. 1 in the amount of $201,233.40, to provide Engineering Services for "J-08 Drain -2018 Bond Referendum Project No. 15-B", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-041-05-21 - WA-1).
G.
AI -70477
1. Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with
Landtech, Inc., as it relates to Professional Engineering Services related to the project: "Faysville Drain -2018 Bond Referendum Project No. 11-A''. Approved for negotiations by HCDD1 Board of Directors on Agenda Item #69675 (04/02/19);
2. Pursuant to the Board's Approval of Professional Agreement with Landtech, Inc., requesting approval of Work Authorization No. 1 in the amount of $162,076.91, to provide Engineering Services for "Faysville Drain -2018 Bond Referendum Project No. 11-A", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-038-05-21 - WA-1).
2. Pursuant to the Board's Approval of Professional Agreement with Landtech, Inc., requesting approval of Work Authorization No. 1 in the amount of $162,076.91, to provide Engineering Services for "Faysville Drain -2018 Bond Referendum Project No. 11-A", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-038-05-21 - WA-1).
H.
AI -70479
1. Requesting approval of final negotiated Professional Services Agreement (subject to legal review) with
L&G Consulting Engineers, Inc. dba L&G Engineering, as it relates to Professional Engineering Services related to the project: "Mission Lateral -2018 Bond Referendum Project No. 26''. Approved for negotiations by HCDD1 Board of Directors on Agenda Item #67936 (12/04/18);
2. Pursuant to the Board's Approval of Professional Agreement with L&G Consulting Engineers, Inc. dba L&G Engineering, requesting approval of Work Authorization No. 1 in the amount of $1,006,274.70, to provide Engineering Services for "Mission Lateral -2018 Bond Referendum Project No. 26", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-013-05-21 - WA-1).
2. Pursuant to the Board's Approval of Professional Agreement with L&G Consulting Engineers, Inc. dba L&G Engineering, requesting approval of Work Authorization No. 1 in the amount of $1,006,274.70, to provide Engineering Services for "Mission Lateral -2018 Bond Referendum Project No. 26", subject to legal review and compliance to HB1295. (Contract # C-HCDD1-19-013-05-21 - WA-1).
7.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -70350
Requesting ratification of approved
Notice to Suspend Work Order, issued to Venser Contractors, LLC, awarded contractor related to Construction Contract No. C-HCDD1-18-049-09-25 -."FM 495 Drain Control Structure and Donna North Lateral Control Structure" to allow time for the delivery of manufactured project specified sluice gate. Suspend Order Effective Date: 05-09-19.
B.
AI -70391
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
Application for Payment No. 7 in the amount of $106,731.25 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase 3 Drainage Improvements, Project Engineer: Eric Dietrich, P.E.-Tedsi Infrastructure Group
PO#634761, Bdgt: 300-J09 Drain
Application for Payment No. 7 in the amount of $106,731.25 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase 3 Drainage Improvements, Project Engineer: Eric Dietrich, P.E.-Tedsi Infrastructure Group
PO#634761, Bdgt: 300-J09 Drain
C.
AI -70303
Requesting approval of closing documents for Parcel 3 as it relates to Alamo Expressway Drain project and authority for the Chairman of the Board to execute documents.
8.
General Fund:
A.
AI -70494
1. Request approval to create three (3) Temporary Maintenance I positions not to exceed 800 working hours and set Hourly rate at $13.2664.
2. Approval of Revised Salary Schedule and Budget Amendment to fund new positions as noted in item A in the amount of $36,200
2. Approval of Revised Salary Schedule and Budget Amendment to fund new positions as noted in item A in the amount of $36,200
B.
AI -70483
1. Request approval to create three (3) temporary Student Engineering Assistant positions for the District Engineering Department. Requirements for these slots are that they be University Civil Engineering students and will work for a period of three months - May 28, through August 30, 2019, not to exceed 40 hours per week at the rate of $15.00 per hour.
2. Request approval to exempt these five temporary positions and allow the General Manager and HCDD1 Engineering Team to select the candidates.
3. Request Budget Amendment from the General Fund to fund the above mentioned position in the amount of $28,600 for salaries and fringes.
2. Request approval to exempt these five temporary positions and allow the General Manager and HCDD1 Engineering Team to select the candidates.
3. Request Budget Amendment from the General Fund to fund the above mentioned position in the amount of $28,600 for salaries and fringes.
C.
AI -70515
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
Budget: 005 New Administration Bldg
1. Acceptance of Certificate of Substantial Completion from Bullard Construction, Inc. pertaining Construction Contract No. HCDD1-18-002-05-22 Hidalgo County Drainage District No. 1 Administration Building.
2. Approval of Application for Payment No. 9-B1061-09 in the amount of $222,228.77 from Bullard Construction, Inc. pertaining to Construction Contract No. HCDD1-18-002-05-22 HCDD1 Administration Building.
Project Engineer: Halff Associates Inc
PO#634554
Budget: 005 New Administration Bldg
1. Acceptance of Certificate of Substantial Completion from Bullard Construction, Inc. pertaining Construction Contract No. HCDD1-18-002-05-22 Hidalgo County Drainage District No. 1 Administration Building.
2. Approval of Application for Payment No. 9-B1061-09 in the amount of $222,228.77 from Bullard Construction, Inc. pertaining to Construction Contract No. HCDD1-18-002-05-22 HCDD1 Administration Building.
Project Engineer: Halff Associates Inc
PO#634554
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
10.
Open Session:
11.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
12.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
13.
Adjourn