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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING June 6, 2019 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-70704
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-70705
Presentation of Fund Information Report
B.
AI-70541
| Discussion, consideration and approval to process the City of Alamo 2018-2019 TIRZ payment, in the amount of $121,160.68, pursuant to the interlocal agreement between the City of Alamo, Hidalgo County, and the Reinvestment Zone No. 1, City of Alamo. |
3.
2019 Intradepartmental transfers:
A.
AI-70689
2019 - PCT 3 (1315)
B.
AI-70666
2019 - Pct 2 Rd Maint (1200)
C.
AI-70672
2019 - Pct 2 Parks (1100)
D.
AI-70675
2019 - CW Mech. Shop (1200)
E.
AI-70623
2019 - Pct 1 R&B (1200)
F.
AI-70626
2019-206th DC (1100)
G.
AI-70629
2019 - Constable Pct. 1 (1100)
H.
AI-70630
2019 - DBM Health Ins. Adm (2201)
I.
AI-70632
2019 - Human Resources (1100)
J.
AI-70570
2019 - Pct 1 Adm (1200)
K.
AI-70609
2019 - Pct. 3 Rd. Maint. (1200)
L.
AI-70613
2019 - Pct.4 Road Maint (1200)
M.
AI-70625
2019 - Health & Human Services Dept. - TB Fed (1293)
N.
AI-70660
2019 - Health & Human Services Dept. - TECE (1293)
O.
AI-70652
2019 - Health & Human Services Dept. - TB State (1293)
P.
AI-70574
2019 - Health & Human Services Dept. - PHEP Hazards (1293)
Q.
AI-70572
2019 - Constable Pct. 2 (1100)
R.
AI-70605
2019 - Constable Precinct 4 (1259)
S.
AI-70581
2019 - Law Library (1247)
T.
AI-70608
2019 - Tax Office (1100)
4.
2019 Interdepartmental transfers:
A.
AI-70644
INSURANCE (1100):
Approval of 2019 interdepartmental transfer from INSURANCE-INSURANCE to CO WIDE ADM-CONTINGENCY in the amount of 44,577.00 to reverse a duplicated transfer.
Approval of 2019 interdepartmental transfer from INSURANCE-INSURANCE to CO WIDE ADM-CONTINGENCY in the amount of 44,577.00 to reverse a duplicated transfer.
B.
AI-70692
Facilities Management (1100):
Approval of 2019 interdepartmental transfer from CW Adm. Contingency to Facility Management - Security Division in the amount of $8,600.00 to cover fire panels and monitoring services for various county buildings.
Approval of 2019 interdepartmental transfer from CW Adm. Contingency to Facility Management - Security Division in the amount of $8,600.00 to cover fire panels and monitoring services for various county buildings.
C.
AI-70620
2019 - Pct 1 (1351):
Approval of interdepartmental transfer from Dept. 121-243 & 121-247 to Dept. 121-041 in the amount of $ 104,808.85
Approval of interdepartmental transfer from Dept. 121-243 & 121-247 to Dept. 121-041 in the amount of $ 104,808.85
D.
AI-70606
2019 Interdepartmental Transfer from Co Wide Contingency to District Clerks (1100) for jury software computer services contract.
E.
AI-70567
General Fund Telephone (1100):
Approval to fund various departments telephone accounts (obj. 531) in order to properly fund telephone expenses for the 2019 calendar year countywide.
Approval to fund various departments telephone accounts (obj. 531) in order to properly fund telephone expenses for the 2019 calendar year countywide.
F.
AI-70612
BCAP (1312) Requesting approval of deobligating completed projects and increasing the budget for BCAP 3rd Call Rd. III Project
(Barboza Lopez #2 Subdivision) in the amount of $10,453.41.
5.
Planning Department:
A.
AI-70601
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
B.
AI-70631
1. Reimbursement of Financial Guarantee
a. Circle K #2214 Subdivision - Pct. 4 (Jacobo Perez) (Valverde Road & SH 107)
*Reimbursement request: $3,000.00 for Detention swale improvement
a. Circle K #2214 Subdivision - Pct. 4 (Jacobo Perez) (Valverde Road & SH 107)
*Reimbursement request: $3,000.00 for Detention swale improvement
C.
AI-70604
1.
Reimbursement of Financial Guarantee
a. Los Naranjos Phase 2 Subdivision - Pct. 3 (Joseph S. Fletcher) (Mile 7 North Road & Brushline Road)
*Reimbursement request: $27,327.50 for Ingress and Egress Paving
a. Los Naranjos Phase 2 Subdivision - Pct. 3 (Joseph S. Fletcher) (Mile 7 North Road & Brushline Road)
*Reimbursement request: $27,327.50 for Ingress and Egress Paving
D.
AI-70577
PIPELINE AND UTILITY PERMITS
a. Applicant: North Alamo Water Supply Corporation
Legal Description: 0.9614 acres out of Lot 1 Blk. 12 La Donna Plat Subdivision (Pct. 1) (Midway Road & Walker Road)
Location of Pipeline or Utilities: Existing 4" water line north of Walker Road.
Proposed improvement within Right-of-Way: One 3/4" water service line with a 2" PVC casing boring Walker Road.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: 1.92 acres portion of Lot 2 Blk. 180 West Tract Subdivision (Pct. 1)
(Mile 6 ½ West Road & Mile 10 North Road)
Location of Pipeline or Utilities: Existing 8" water line north of Mile 10 North Road.
Proposed improvement within Right-of-Way: One1" water service line with a 2" PVC casing boring Mile 10 North Road.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: 1.13 acres out of Lot 5 Section 243 Texas Mexican Railway Co. Survey Subdivision (Pct. 4)
(Rogers Road & U.S. 281)
Location of Pipeline or Utilities: Existing 2" water line south of Rogers Road.
Proposed improvement within Right-of-Way: One 3/4" water service line with a 2" PVC casing boring Rogers Road.
d. Applicant: North Alamo Water Supply Corporation
Legal Description: 5.00 acres out of Farm Tract 339 West Tract Subdivison; Llano Grande Grant (Pct. 1)
(Mile 13 ½ North Road & Mile 6 West Road)
Location of Pipeline or Utilities: Existing 2" water line north of Mile 13 ½ North Road.
Proposed improvement within Right-of-Way: One 3/4" water service line with a 2" PVC casing boring Mile 13 ½ North Road.
e. Applicant: Hidalgo Wind Farm II LLC
Legal Description: Sections 13, 18 and 19 of an Amended Subdivision Map of Los Guages and Los Maguelles Grants. (Pct. 3) (F.M. 490 & Co. Road 4306)
Location of Utilities: Los Mirasoles substation north of F.M. 490.
Proposed improvements within Right-of-Way: Three-34.5 KV underground collection lines crossing three County Road
Right-of-Ways identified in the Amended Map of Los Guages and Los Maguelles Grants Vol 1 Pg. 79.
a. Applicant: North Alamo Water Supply Corporation
Legal Description: 0.9614 acres out of Lot 1 Blk. 12 La Donna Plat Subdivision (Pct. 1) (Midway Road & Walker Road)
Location of Pipeline or Utilities: Existing 4" water line north of Walker Road.
Proposed improvement within Right-of-Way: One 3/4" water service line with a 2" PVC casing boring Walker Road.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: 1.92 acres portion of Lot 2 Blk. 180 West Tract Subdivision (Pct. 1)
(Mile 6 ½ West Road & Mile 10 North Road)
Location of Pipeline or Utilities: Existing 8" water line north of Mile 10 North Road.
Proposed improvement within Right-of-Way: One1" water service line with a 2" PVC casing boring Mile 10 North Road.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: 1.13 acres out of Lot 5 Section 243 Texas Mexican Railway Co. Survey Subdivision (Pct. 4)
(Rogers Road & U.S. 281)
Location of Pipeline or Utilities: Existing 2" water line south of Rogers Road.
Proposed improvement within Right-of-Way: One 3/4" water service line with a 2" PVC casing boring Rogers Road.
d. Applicant: North Alamo Water Supply Corporation
Legal Description: 5.00 acres out of Farm Tract 339 West Tract Subdivison; Llano Grande Grant (Pct. 1)
(Mile 13 ½ North Road & Mile 6 West Road)
Location of Pipeline or Utilities: Existing 2" water line north of Mile 13 ½ North Road.
Proposed improvement within Right-of-Way: One 3/4" water service line with a 2" PVC casing boring Mile 13 ½ North Road.
e. Applicant: Hidalgo Wind Farm II LLC
Legal Description: Sections 13, 18 and 19 of an Amended Subdivision Map of Los Guages and Los Maguelles Grants. (Pct. 3) (F.M. 490 & Co. Road 4306)
Location of Utilities: Los Mirasoles substation north of F.M. 490.
Proposed improvements within Right-of-Way: Three-34.5 KV underground collection lines crossing three County Road
Right-of-Ways identified in the Amended Map of Los Guages and Los Maguelles Grants Vol 1 Pg. 79.
6.
Tax Refunds:
A.
AI-70628
| Account Number | Payer | Amount |
| E5670.00.000.0028.00 | Enrique Griego | $3,604.18 |
| W2160.00.000.0001.00 | John Sun Property Account | $2,828.92 |
| W2160.00.000.0001.00 | John Sun | $3,121.73 |
B.
AI-70587
| Account Number | Payer | Amount |
| 00104.90.320.0005.00 | Commercial Tax Property Management | $6,517.19 |
| 00104.90.320.0005.00 | Commercial Tax Property Management | $6,191.38 |
| 00104.90.320.0005.10 | Commercial Tax Property Management | $3,334.55 |
| 00104.90.320.0005.15 | Commercial Tax Property Management | $4,139.09 |
| 00104.90.320.0005.20 | Commercial Tax Property Management | $10,388.79 |
| M5070.00.000.0001.00 | A-S 135 Hwy 83-Bryan Rd LP | $2,728.30 |
C.
AI-70588
| Account Number | Payer | Amount |
| A6095.00.000.0017.00 | Lereta LLC | $9,244.28 |
| A6095.00.000.0017.00 | Lereta LLC | $3,839.96 |
D.
AI-70586
| Account Number | Payer | Amount |
| C9525.06.000.0058.00 | Lereta LLC | $6,763.16 |
7.
Membership Dues/Certifications:
A.
AI-70548
District Attorney (1100):
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following employees: Brenda Fuentes, Jay Philip Garza, Marcela Renee Saenz, Obdett Calzada, Rodolfo Martinez Jr., and Veronica Sepulveda Martinez, in the amount of $340.00 (Requisition #394540), with the authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
Requesting approval to pay membership dues for the Texas District & County Attorneys Association (TDCAA) for the following employees: Brenda Fuentes, Jay Philip Garza, Marcela Renee Saenz, Obdett Calzada, Rodolfo Martinez Jr., and Veronica Sepulveda Martinez, in the amount of $340.00 (Requisition #394540), with the authority for the County Treasurer to issue check after review, audit and procedures are completed by the County Auditor.
B.
AI-70584
County Auditor: Requesting approval to pay membership dues to the Association of Certified Fraud Examiners (ACFE) for Maria Arcilia Duran, CPA, County Auditor for the Hidalgo County Auditor's Office, in the total amount of $195.00 (Requisition #394507) with the authority for the County Treasurer to issue a check after review, audit, and processing procedures are completed by the County Auditor.
C.
AI-70540
Requesting to pay $50.00 for Membership Dues for Felicia Arredondo to become a Texas Floodplain Management Association (TFMA) Member in order to attend a workshop and be eligible for Certified Floodplain Management (CFM) Certification. This membership due will be with the authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor with requisition #392547 and using NIGP 96348.
8.
Urban County:
A.
AI-70555
Requesting approval of one (1) applicant in the City of Donna, one (1) applicant in the City of Mercedes and one (1) applicant in the Countywide area under the Owner-Occupied Housing Rehabilitation Program.
9.
Budget & Management:
A.
AI-70610
1. Approval of reimbursement in the amount of $1,158,935.41 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 05/16/19 to 05/29/19.
2. Approval of wire transfer to cover claims paid.
| 05/16-22/19 | $ 707,850.50 |
| 05/23-29/19 | $ 451,084.91 |
| TOTAL | $1,158.935.41 |
2. Approval of wire transfer to cover claims paid.
B.
Interfund transfers:
1.
AI-70685
TxDOT Pct 2 Regional Park Prj-Ph I & II (1315):
Approval of 2019 interfund transfer from CO2016-Pct 2 ICA C. Chvz(Bus83-Hall Acres) Rd Project (Fund 1350) to TxDOT Pct 2 Regional Linear Park Prj Ph I & II (fund 1315) in the amount of $16,796.07 to fund project expenditures.
Approval of 2019 interfund transfer from CO2016-Pct 2 ICA C. Chvz(Bus83-Hall Acres) Rd Project (Fund 1350) to TxDOT Pct 2 Regional Linear Park Prj Ph I & II (fund 1315) in the amount of $16,796.07 to fund project expenditures.
2.
AI-70686
TXDOT-Pct3 VETERANS(ABRAM-LA HOMA) (1315):
Approval of 2019 interfund transfer from CO2017-PCT3 VETERANS(ABRAM-LA HOMA) to TXDOT-PCT3 VETERANS (ABRAM-LA HOMA) in the amount of $56,573.75 to fund reclassification of purchase order in Fund 1315
Approval of 2019 interfund transfer from CO2017-PCT3 VETERANS(ABRAM-LA HOMA) to TXDOT-PCT3 VETERANS (ABRAM-LA HOMA) in the amount of $56,573.75 to fund reclassification of purchase order in Fund 1315
3.
AI-70688
TXDOT -Pct3-VETERANS (ABRAM-LA HOMA) (1315):
Approval of 2019 interfund from VETERANS BLVD (SH495)-Fund 1200 to TXDOT-PCT3 VETERANS (ABRAM-LA HOMA) (1315) in the amount of $23,115.00 to fund reclassification of purchase order into Fund 1315.
Approval of 2019 interfund from VETERANS BLVD (SH495)-Fund 1200 to TXDOT-PCT3 VETERANS (ABRAM-LA HOMA) (1315) in the amount of $23,115.00 to fund reclassification of purchase order into Fund 1315.
10.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-70684
Requesting authority to enter into a (36) month subscription agreement for the (Online Services) with Thomson Reuters-West Publishing Corporation through Requisition# 395077 with the first (3) months (July, August & September 2019) to be free of charge and monthly charges to begin in October 2019 at $670.00 per month including authority for County Judge to sign all required documents.
B.
AI-70687
Requesting authority to exercise the sixty (60) day grace period extension as provided in the current agreement contract E-18-084-04-03 with Frontera Materials, Inc. for the purposes of "Type D Hot Mix Asphalt -Limestone-Only," for Hidalgo County, under the same rates, terms and conditions.
C.
AI-70379
Requesting authority to enter into a 31-month Commercial Agreement with Safe Guard Fire for Fire Monitoring Services for various locations listed below at a rate of $37 a month each:
| Location | Address |
| Progreso Community Center | 5510 N. FM 1015 Progreso, TX |
| San Carlos Resource Center | 230 N. 86 TH St., San Carlos, TX |
| Courthouse Annex III Admin. Bldg | 100 E. Cano St., Edinburg, TX |
| Precinct 4 Annex Bldg. | 1124 N. M Rd Edinburg, TX |
| Endowment Center | 107 N. Sunflower Rd., San Carlos, TX |
| Linn San Manuel Emergency Srvc. Bldg. | 21661 Hwy. 186 Edinburg, TX |
| Judicial Modular Annex 1& 2 | 100 N. Bus. 281 Edinburg, TX |
| Multipurpose Ctr.- Edinburg (Health/WIC) | 3105 E. Richardson Rd., Edinburg, TX |
D.
AI-70381
Requesting authority to enter into a 31-month Commercial Agreement with Triple R Fire & Safety for Fire Monitoring Services for various locations listed below at a rate of $39.99 a month:
| Location | Address |
| PCT1 Complex Bldg 3 (Mechanic shop) | 1902 Joe Stephens, Weslaco, TX |
| South Tower Multipurpose Facility (Alamo CRC) | 1429 S. Tower Rd., Alamo, TX |
| La Mansion | 2401 N. Moorefield, Mission, TX |
| John Austin Substance Facility | 3341 E. Richardson Rd., Edinburg, TX |
| Multipurpose Center - Elsa | 708 E. Edinburg Ave., Elsa, TX |
E.
AI-70664
Approval of the following invoice (for processing and payment) as submitted by contractor, Texas Cordia Construction, LLC.:
| Invoice No. | Invoice Date | Project | Invoice Amount | P.O. Number |
| 16 | 05/30/2019 | 10th St Extension Project | $ 397,128.68 | 774917 |
F.
AI-70358
Approval to exercise the County's final one (1) year renewal option [under the same rates, terms and conditions] as provided under Contract C-18-107-04-24 with CTC Distributing Ltd, for "Hidalgo County-Off Premises Record Storage-Pick-up Retrieval Delivery and Shredding Services" including compliance with HB 1295 as attached herein.
G.
AI-70374
Approval to exercise the ninth (9) and final extension as provided in original contract #C-10-144-08-03 for "Lease of Tower Space" for Hidalgo County Sheriff's Office - Weslaco Tower Site under the same terms and conditions effective August 3, 2019, through August 2, 2020.
H.
AI-70384
Authority to advertise and approval of procurement packet (i.e., specifications/requirements, legal notice, draft lease agreement etc.) as attached hereto for Hidalgo County- "Bottle Water Services" - RFB 2019-123-MEG, including the re-advertising of project, if and when required..
I.
AI-70543
Requesting authority to enter into three (3) year Fax Service Agreements with Copy Graphics, Inc for two (2) Canon Fax Machines (Model - Canon LC-2050P) at $195.00 (per machine/year) including authority for County Judge to sign all required documents.
J.
AI-70550
Authority to accept and approve the automatic renewal for Memorandum of Understanding between Hidalgo County and Starr County for the housing of County inmates on an as needed basis as stated on agreement (C-18-191-07-17).
K.
AI-70556
Approval of name change on agreement/document approved on 07/06/2016 under AI-55221 from Hidalgo County District Attorney to Hidalgo County DA - Civil Division as requested by vendor with authority for County Judge to sign all required documentation.
L.
AI-70571
Precinct 3 is requesting approval to surplus and remove the following assets from their inventory detailed on the "Exhibits" below and have "no value":
Exhibit A: Reception Desk, destruction and disposal via landfill due to damage and obsolescence; and,
Exhibit B: Stihl Chainsaw destruction and disposal via landfill as most of the components of same were cannibalized for repair purposes thus has no useful purpose in present condition.
Exhibit A: Reception Desk, destruction and disposal via landfill due to damage and obsolescence; and,
Exhibit B: Stihl Chainsaw destruction and disposal via landfill as most of the components of same were cannibalized for repair purposes thus has no useful purpose in present condition.
M.
AI-70592
County Court-At-Law No. 1 is requesting approval to surplus and remove the following asset from their inventory detailed on "Exhibit A" for the purpose of destruction and disposal via landfill as the asset is obsolete and damaged with no value for which it was originally intended.
N.
AI-70599
Approval of Application for Payment No. 1 in the amount of $10,000.00 to Erickson Construction, LLC. for the "Construction Manager at Risk (CMAR) for the Pct 2 Las Milpas Park Youth Facility Project", through Contract# C-17-324-07-17, and as certified for payment by the project engineer, B2Z Engineering, LLC.
O.
AI-70611
Requesting authority to subscribe to Courthouse Technologies, Ltd. to implement a courthouse jury management system thru our membership/participation with DIR-TSO-4037 with an annual estimated amount of $131,002.62 for the District Clerks Office .
P.
AI-69637
1. Acceptance of name change of sole source vendor, Conduent Incorporated subsidiary of Conduent State & Local Solutions, Inc, [CSLS Holdings, LLC] to Avenu SLS Holdings, Inc. as a result of sale of assets and thus continuing the sole source status;
2. Approval for the continuation of all upgrades, software, maintenance, equipment, and any applicable related services through "Sole Source" vendor, Avenu Government Systems, LLC fka ACS Government/ Conduent Government System, LLC through Hidalgo County's Amendment #7 to the Product Support & Enhancement Agreement.with the sole source declaration to remain in effect unless revoked by the Hidalgo County Commissioners Court for the District Clerk's current Jury system with authority for County Judge to sign required documents
Q.
AI-70283
Approval of the deletion of fuel cards/users including, but limited to, the following:
1. Hidalgo County Adult Probation - delete fuel card
2. Hidalgo County Health & Human Services - add fuel card user
3. Hidalgo County Tax Office - add fuel card user
R.
AI-70621
BCAP:
Requesting the removal of assets from the Inventory List identified in Exhibit A attached.