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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS June 18, 2019 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -70817
Requesting approval of final negotiated Professional Services Contract with George J. Salazar II, dba Appraisal Haus, as it relates to On-Call Real Estate Appraisal Services for Hidalgo County Drainage District No.1 Projects. Approved for negotiations by HCDD1 Board of Directors Agenda Item# 70390, on May 21, 2019 . (Subject to Legal Review and compliance to HB1295)(Contract # C-HCDD1-19-027C-06-18)
B.
AI -70886
Requesting approval to accept and execute license from United States International Boundary and Water Commission (USIBWC) to construct, operate and maintain (2) 5'x5' Box Culverts with Gate Structures for Alamo Expressway Drain, subject to final legal review.
C.
AI -70918
Requesting approval of Duplication of Benefits Form issued by Texas Division of Emergency Management as it relates to DR-4223 and approval for Drainage District General Manager or his designee to execute.
D.
AI -70869
Requesting approval and concurrence of TxDOT proposed roadway improvement plans for Mile 6 West Road CSJ: 0921-02-240.
E.
AI -70843
Recommending bid award and approval of contract to the responsible bidder submitting the sole bid received meeting all requirements / specifications for RFB No.HCDD1-19-035A-05-15, Flexible Base Material (Crushed Caliche), subject to compliance with HB1295.
F.
AI -70873
Discussion and Possible Action on Approval of Division Order of a .03463802 Non-Participating Royalty Interest in the Louise DeGoche Gas Unit and accompanying letter from Dewbre Petroleum Corporation dated June 12, 2019 as Necessary to Obtain HCDD1's Suspended Royalties of $960,507.40.
G.
AI -70896
Discussion and Possible Action to Approve an Interlocal Cooperation Agreement with Hidalgo and Cameron Counties Irrigation District No. 9 for Maintenance of Approved Ditches and Authorize Execution of the Same.
H.
AI -70888
Discussion, consideration and action to adopt Hidalgo County Drainage District No.1 Standards for Donation of Property.
I.
AI -70901
Discussion as it relates to the meeting with the U.S. Department of Housing and Urban Development in Washington, DC on June 4, 2019.
J.
AI -70879
Presentation and Discussion as it relates to Hidalgo County Drainage District No.1 Community Outreach and Education efforts regarding Illegal Dumping.
6.
2018 Bond Referendum Projects:
A.
AI -70828
Consider and approve an Order authorizing issuance, sale and delivery of Hidalgo County Drainage District No. 1 Unlimited Tax Improvement Bonds, Series 2019 under the provision of Chapter 1371 et. seq., Texas Government Code; payable from the levy of the direct and continuing annual ad valorem tax authorized pursuant to chapter 56 of the Texas Water Code; prescribing the term and form thereof; providing for the payment of the principle thereof and interest thereon; authorizing the use of an official statement to be used in connection with the sale of the bonds; and making other provisions regarding such bonds and matters incident thereto.
B.
AI -70876
Requesting acceptance and approval of Donation Deed from La Joya ISD as it relates to the 2018 Bond Program - Project 26 - Mission Lateral and authorize the Board Chair to execute acceptance
C.
AI -70919
Requesting acceptance and approval of Work Authorization No. 1 in the amount of $45,601.98 as submitted by B2Z Engineering, LLC, in relation to professional CMT Services for: "Pharr McAllen Drain -2018 Bond Referendum Project #31" through awarded Contract No. C-HCDD1-19-033-03-26 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review)
7.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -70671
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
Budget: 365-Rural Drainage Develpment Pct.4
1. Approval of Application for Payment No. 1 in the amount of $144,512.40 from Filegonia Site Contractors pertaining to Construction Contract No. HCDD1-18-060-12-11 Pct.4 RCW Subdivision Drainage Improvements.
Project Engineer: Jose Noe Saldivar, P.E., -HCDD1
PO#636639
Budget: 365-Rural Drainage Develpment Pct.4
1. Approval of Application for Payment No. 1 in the amount of $144,512.40 from Filegonia Site Contractors pertaining to Construction Contract No. HCDD1-18-060-12-11 Pct.4 RCW Subdivision Drainage Improvements.
Project Engineer: Jose Noe Saldivar, P.E., -HCDD1
PO#636639
B.
AI -70892
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2. Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Moorefield Rd & Inspiration (Mile 5 Rd. thru Mile 6 Rd.)".
3. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm ______________________________, for the provisions of Professional Engineering Services for "Moorefield Rd & Inspiration (Mile 5 Rd. thru Mile 6 Rd.)".
2. Presentation of scoring grid (for the purposes of ranking by HCDD1 Board of Directors) of the firms graded and evaluated through the District's approved "Pool" of Engineering Firms for the provision of Professional Engineering Services for "Moorefield Rd & Inspiration (Mile 5 Rd. thru Mile 6 Rd.)".
| FIRM NAME: | SCORE: | RANK |
| Javier Hinojosa Engineering | 92.67 | |
| J&R Engineering, LLC | 91.33 | |
| Cruz-Hogan Consultants, Inc. | 91.00 |
3. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Professional Engineering Services Agreement with the number one ranked firm ______________________________, for the provisions of Professional Engineering Services for "Moorefield Rd & Inspiration (Mile 5 Rd. thru Mile 6 Rd.)".
8.
General Fund:
A.
AI -70865
A. Requesting review and approval to pay claim request on the following item:
1. Invoices 763394-A, and 763340-A to Upper Valley Material, LLC totaling $ 809.82 for Midway Road Improvements
1. Invoices 763394-A, and 763340-A to Upper Valley Material, LLC totaling $ 809.82 for Midway Road Improvements
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code.
10.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
11.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
12.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
13.
Adjourn