CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
August 14, 2007
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
Approval of an Interlocal Cooperation Act Contract to provide health care services between The University of Texas Medical Branch at Galveston and the County of Hidalgo for the period of September 1, 2007 through August 31, 2008.
C.
Approval of optional health care services pursuant to Chapter 61.0285 of the Texas Health and Safety Code for fiscal year September 1, 2007 through August 31, 2008.
D.
1. Requesting authorization and approval to adjust the positions/slot numbers listed on the attached revised salary schedule as a result of additional duties (see attached additional duties)
2. Approval to create two (2) Community Service Aide slot #'s 340-003-G095 and 340-003-G096 (Health Clinics fund 1100) to supplement two positions under 340-012 (Immunization Program Local Grant Fund 1293)
3. Approval of revised salary schedule
2. Approval to create two (2) Community Service Aide slot #'s 340-003-G095 and 340-003-G096 (Health Clinics fund 1100) to supplement two positions under 340-012 (Immunization Program Local Grant Fund 1293)
3. Approval of revised salary schedule
7.
Buildings & Grounds:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
D.
Approval of intradepartmental transfer - 2007 - Buildings & Grounds - C.O. 2006 (1336)
8.
Urban County - Diana Serna:
A.
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024(a) (4) for professional engineering services in connection with Hidalgo County Precinct No. 4 from Program Year 19 (2006) for a street improvements project.
2. Presentation of scoring grid with recommendation for Commissioners Court to ratify the ranking (based on grading averages from evaluations done by Pct. #4) with approval of the negotiated professional engineering services contract with Quintanilla, Headley & Associates (highest scored firm) for street improvements to Hinojosa Road for Precinct #4.
2. Presentation of scoring grid with recommendation for Commissioners Court to ratify the ranking (based on grading averages from evaluations done by Pct. #4) with approval of the negotiated professional engineering services contract with Quintanilla, Headley & Associates (highest scored firm) for street improvements to Hinojosa Road for Precinct #4.
B.
Approval of a resolution for designation and authorizing bonded signatories for the Office of Rural Community Affairs - Texas Community Development Block Grant Funds for the following grants:
1. 2006 ECONOMICALLY DISTRESSED AREA PROGRAM (EDAP) CONTRACT #727005
2. 2006 ECONOMICALLY DISTRESSED AREA PROGRAM (EDAP) CONTRACT #727055
3. 2007 COLONIA CONSTRUCTION CONTRACT #727145
1. 2006 ECONOMICALLY DISTRESSED AREA PROGRAM (EDAP) CONTRACT #727005
2. 2006 ECONOMICALLY DISTRESSED AREA PROGRAM (EDAP) CONTRACT #727055
3. 2007 COLONIA CONSTRUCTION CONTRACT #727145
C.
Requesting approval of a Performance Statement Modification to the Office of Rural Community Affairs (ORCA) for the 2005 Colonia EDAP Contract # 725305 for the Sewer Improvements Project for the 10 colonias in the City of Mission s ETJ area in Pct. # 3.
D.
1. Urban County Program on behalf of the City of La Joya is requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a) 'a professional services.
2. Requesting on behalf of the City of La Joya the scoring grid (from the grading of at least three (3) engineering firms) for the purposes of Commissioners Court ratifying the ranking with approval of the negotiated professional architectual services contract with the highest scored firm of Alcocer Garcia Associates for the design and construction of a proposed Recreation Center in the City of La Joya utilizing Urban County Program Park, Recreational Funds Years 17 (2004), 18 (2005), and 20 (2007).
2. Requesting on behalf of the City of La Joya the scoring grid (from the grading of at least three (3) engineering firms) for the purposes of Commissioners Court ratifying the ranking with approval of the negotiated professional architectual services contract with the highest scored firm of Alcocer Garcia Associates for the design and construction of a proposed Recreation Center in the City of La Joya utilizing Urban County Program Park, Recreational Funds Years 17 (2004), 18 (2005), and 20 (2007).
9.
Office of the County Judge:
A.
Discussion, consideration, and possible action on amendment(s) to the Sick Leave Policy as recommended by SEIU
10.
County Auditor's Office - Ray Eufracio:
A.
Requesting approval to transfer fund balance of $24,789.80 from retired Debt Service Fund 1426 into the following funds:
1. Fund 1427 in the amount of $2,977.45
2. Fund 1428 in the amount of $1,254.54
3. Fund 1430 in the amount of $6,724.37
4. Fund 1431 in the amount of $2,308.36
5. Fund 1432 in the amount of $1,020.36
6. Fund 1434 in the amount of $5,787.64
7. Fund 1435 in the amount of $301.09
8. Fund 1436 in the amount of $2,308.36
9. Fund 1437 in the amount of $1,689.45
10. Fund 1438 in the amount of $418.18
1. Fund 1427 in the amount of $2,977.45
2. Fund 1428 in the amount of $1,254.54
3. Fund 1430 in the amount of $6,724.37
4. Fund 1431 in the amount of $2,308.36
5. Fund 1432 in the amount of $1,020.36
6. Fund 1434 in the amount of $5,787.64
7. Fund 1435 in the amount of $301.09
8. Fund 1436 in the amount of $2,308.36
9. Fund 1437 in the amount of $1,689.45
10. Fund 1438 in the amount of $418.18
B.
Presentation of Independent Audit Report for the year ended December 31, 2006- Burton McCumber & Cortez
11.
Planning Department - Raul Sesin:
A.
1. PRELIMINARY APPROVAL
a. Replat of Lot 61, Salida del Sol Estates Ph. 3 Pct. 3 (Mario Flores)
b. Resubd. of Lot 140, Salida Del Sol Estates Pct. 3 (Mario Flores)
c. Salida Del Sol Estates Phase 4 Pct. 3 (Mario Flores)
d. Eduardo s No. 8 Subdivision Pct. 3 (Aniceto Izaguirre)
2. FINAL APPROVAL
a. Los Rosales Subdivision Pct. 1 (Saul Ortega)
3. FINAL APPROVAL WITH FINANCIAL GUARANTEE
a. Eagle s Nest Estates Unit No. 3 Subd. Pct. 1 (Tony Barbosa)
b. Velasquez Subdivision Pct. 1 (George Vasquez)
4. Appointment of Member for the Hidalgo County Subdivision Advisory Board Judge Pct. 2
a. Replat of Lot 61, Salida del Sol Estates Ph. 3 Pct. 3 (Mario Flores)
b. Resubd. of Lot 140, Salida Del Sol Estates Pct. 3 (Mario Flores)
c. Salida Del Sol Estates Phase 4 Pct. 3 (Mario Flores)
d. Eduardo s No. 8 Subdivision Pct. 3 (Aniceto Izaguirre)
2. FINAL APPROVAL
a. Los Rosales Subdivision Pct. 1 (Saul Ortega)
3. FINAL APPROVAL WITH FINANCIAL GUARANTEE
a. Eagle s Nest Estates Unit No. 3 Subd. Pct. 1 (Tony Barbosa)
b. Velasquez Subdivision Pct. 1 (George Vasquez)
4. Appointment of Member for the Hidalgo County Subdivision Advisory Board Judge Pct. 2
12.
District Attorney's Office - Roy Cazares:
A.
A. Approval and acceptance of the 2007-2008 District Attorney's Office and Sheriff's Office VCLG Grants - $35,880.00 each. (effective 09/01/2007 - 08/31/2008).
B. Approval and authorization for County Judge to sign the grant contracts. (3 per department)
DA's Office
C. Approval to decrease the budgeted salary for VCLG Grant slot no. 080-011-G001 from $31,000.00 to $28,520.00 (effective 09-01-07)
D. Approval of budget appropriation into the VCLG grant Acct No. 7-1281-412-00-080-011-8-XXX in the amount of $35,880.00.
E. Approval of VCLG grant salary schedule.
F. Approval to increase the budgeted salary for Investigation Fund slot no. 080-007-G004 from $6,700.00 to $11,065.00 (effective 09-01-07)
G. Approval of budget appropriation into DA Investigation Fund Account No. 7-1223-412-00-080-007-0-XXX in the amount of $15,124.84
H. Approval of revised DA Investigation Fund salary schedule.
I. Approval of the D.A. 2007-2008 State Supplement budget in the amount of $34,450.00
J. Approval of State Supplement Salary Schedule.
Sheriff's Office
K. Approval to decrease the budgeted salary for VCLG Grant slot no. 280-013-G001 from $29,738.00 to $27498.00.
L. Approval of budget appropriation into the VCLG grant Acct # 7-1284-421-00-280-013-8-XXX in the amount of $35,880.00.
M. Approval to increase the budgeted salary for General Fund slot no. 280-001-G313 from $5,105.00 to $7,390.00
N. Approval of revised salary schedule.
B. Approval and authorization for County Judge to sign the grant contracts. (3 per department)
DA's Office
C. Approval to decrease the budgeted salary for VCLG Grant slot no. 080-011-G001 from $31,000.00 to $28,520.00 (effective 09-01-07)
D. Approval of budget appropriation into the VCLG grant Acct No. 7-1281-412-00-080-011-8-XXX in the amount of $35,880.00.
E. Approval of VCLG grant salary schedule.
F. Approval to increase the budgeted salary for Investigation Fund slot no. 080-007-G004 from $6,700.00 to $11,065.00 (effective 09-01-07)
G. Approval of budget appropriation into DA Investigation Fund Account No. 7-1223-412-00-080-007-0-XXX in the amount of $15,124.84
H. Approval of revised DA Investigation Fund salary schedule.
I. Approval of the D.A. 2007-2008 State Supplement budget in the amount of $34,450.00
J. Approval of State Supplement Salary Schedule.
Sheriff's Office
K. Approval to decrease the budgeted salary for VCLG Grant slot no. 280-013-G001 from $29,738.00 to $27498.00.
L. Approval of budget appropriation into the VCLG grant Acct # 7-1284-421-00-280-013-8-XXX in the amount of $35,880.00.
M. Approval to increase the budgeted salary for General Fund slot no. 280-001-G313 from $5,105.00 to $7,390.00
N. Approval of revised salary schedule.
13.
Right of Way - Joe Pena:
A.
Authorization to enter into a Temporary Residential Lease Agreement between the County of Hidalgo (Landlord) and Cruz Morales and wife, Maria Teresa Morales (Tenant) in connection with the acquisition of additional ROW on 10th Street Extension Road Project. (Project approved by Commissioner's Court 4/6/04)
B.
Authorization to Amend Interlocal Agreement between the County of Hidalgo and the City of Edinburg in connection with the 10th Street Extension Limits: SH 107 to FM 1925 Monte Cristo Road. (Interlocal Agreement approved by Commissioner's Court May 17, 2005)
C.
Approval of Settlement Statements, Deeds and Closing Documents for the purchase of land (from Leonel G. Bazan & Maria N. Bazan) to construct Sheriff's Sub-station in Pct.3 with authority County Judge and/or Presiding Officer/Commisioner to execute applicable documents and authority for County Auditor to issue payments through manual check(s) (if applicablr or applicable) for the property described as:
A tract of land containing 19.09 acres situated in Hidalgo County, Texas, and also being part or portion of Lot 48- 3, West Addition to Sharyland Subdivision, accoring to map thereof recorede in Volume 1, Page 56, Map Records, Hidalgo County, Texas.
A tract of land containing 19.09 acres situated in Hidalgo County, Texas, and also being part or portion of Lot 48- 3, West Addition to Sharyland Subdivision, accoring to map thereof recorede in Volume 1, Page 56, Map Records, Hidalgo County, Texas.
14.
Precinct #3 - Comm. Flores:
A.
Approval to name an unnamed road in Precinct #3 as
LORDS LN. as approved by the 911 Dept.
15.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
c) Relocation Plan/Process
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
c) Relocation Plan/Process
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
6.
Presentation for discussion, consideration and approval of modifications to the draft "Exhibit A-Requirements" for RFP-On-Site Medical Services-Clinic, submitted to and approved by Commissioners Court on Tuesday, July 31, 2007 as follows:
RFP-REVIEWING, GRADING, AND SCORING OF RESPONSES RECEIVED:
(A) Hidalgo County Commissioner's Court, at its sole discretion, may elect to:
1) Review, score and evaluate the proposals received;
2) Select and/or designate an Evaluation Committee to review, score and evaluate the proposals received;
3) Rely solely on the contracted consultant to review, score, and evaluate the received responses;
4) Utilize any combination of the options detailed above (i.e. #'s 1, 2, or 3)
Additionally, any combination elected/approved by Commissioners' Court under Item (A) above will include at the very minimum the current contracted consulted and the Purchasing Department.
(B) After the proposals have been reviewed, scored and evaluated, a grid will be presented to Commissioner's Court, a presentation may be requested from the participating providers that have scored at least points in order to complete and finalize the ranking of the providers.
RFP-REVIEWING, GRADING, AND SCORING OF RESPONSES RECEIVED:
(A) Hidalgo County Commissioner's Court, at its sole discretion, may elect to:
1) Review, score and evaluate the proposals received;
2) Select and/or designate an Evaluation Committee to review, score and evaluate the proposals received;
3) Rely solely on the contracted consultant to review, score, and evaluate the received responses;
4) Utilize any combination of the options detailed above (i.e. #'s 1, 2, or 3)
Additionally, any combination elected/approved by Commissioners' Court under Item (A) above will include at the very minimum the current contracted consulted and the Purchasing Department.
(B) After the proposals have been reviewed, scored and evaluated, a grid will be presented to Commissioner's Court, a presentation may be requested from the participating providers that have scored at least points in order to complete and finalize the ranking of the providers.
7.
Presentation for discussion, consideration, acceptance and approval for County Judge to execute the North Alamo Water Supply Corporation Service Agreement for the installation of the water meter for the Juvenile Justice Center.
8.
Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year term (as provided in contract) with Mesquite Metal Holdings for Removal and Sale of Scrap Metal.
9.
Requesting approval to reject proposals received for "RFP NO: 2007-237-06-20-VYG-Hidalgo County Website Development Designer Services" including authority to re-advertise and approval of draft requirements
10.
A. Presentation for discussion, consideration and approval for Hidalgo County to exercise the option to renew for an additional one (1) year option (as provided in contract) with Memorial Funeral Home for Funeral Services for Paupers Contract No C-06-264-10-10 to commence 10/11/07 to 10/10/08 (if approved).
B. Pursuant to Attorney General's Opinion GA-0301, discussion, consideration and action (if required) in connection with interring unidentified pauper remains (aka John Doe's)" including, but not limited to, the following:
1) Soliciting sealed quotes (on an as needed basis) Turnkey Burial Services (incluidng cemetery plot) for unidentified pauper remains (aka John Doe's) but in no event to exceed $25,000.00;
2) Advertise sealed bids (on an as needed basis) Turnkey Burial Services (including cemetery plot) for unidentified pauper remains (aka, John Doe's);
3) Establish, maintain and operate a County owned cemetery for the purpose of interring unidentified pauper remains (aka, John Doe's) either on county-owned property or through the acquisition of property for said purposes;
4) Other options or related issues;
B. Pursuant to Attorney General's Opinion GA-0301, discussion, consideration and action (if required) in connection with interring unidentified pauper remains (aka John Doe's)" including, but not limited to, the following:
1) Soliciting sealed quotes (on an as needed basis) Turnkey Burial Services (incluidng cemetery plot) for unidentified pauper remains (aka John Doe's) but in no event to exceed $25,000.00;
2) Advertise sealed bids (on an as needed basis) Turnkey Burial Services (including cemetery plot) for unidentified pauper remains (aka, John Doe's);
3) Establish, maintain and operate a County owned cemetery for the purpose of interring unidentified pauper remains (aka, John Doe's) either on county-owned property or through the acquisition of property for said purposes;
4) Other options or related issues;
B.
Prct. 1
1.
Requesting approval of a professional engineering services contract with
L & G Engineering
Laboratory, L.L.C. for
"Construction Material Testing of Various CIP and R & B Projects" for
Hidalgo County Pct. 1. (As selected after evaluation of S.O.Q. s from the POOL OF ENGINEERS and previously approved by C.C. on June 25, 2007 for negotiation of the contract with L & G ENGINEERING LABORATORY, L.L.C. and approved by legal council to proceed with final execution of contract)
C.
Prct. 2
1.
Presentation for discussion, consideration, acceptance, and approval of Request for Payment Invoice No. 2292 in the amount of $6,812.87 from R. Gutierrez Engineering Corporation, contracted engineer for Precinct No. 2, "Tower Rd (Moore Rd.-Rancho Blanco Rd)" with authority for Auditor to issue payment after review, audit, and processing procedures completed.
2.
A. Presentation of the scoring grid (for the purposes of ranking by CC) of a least three (3) engineering firms in connection general engineer service for various Precinct No 2 related projects;
1st._____________________; 2nd.____________________________; 3rd.___________________________;
B. Authority to negotiate a professional engineering services contract with the no.1 ranked firm of _________________________________ for the provision of engineering services for general engineer services for various Precinct No 2 projects.
1st._____________________; 2nd.____________________________; 3rd.___________________________;
B. Authority to negotiate a professional engineering services contract with the no.1 ranked firm of _________________________________ for the provision of engineering services for general engineer services for various Precinct No 2 projects.
D.
Prct. 3
1.
Presentation for consideration, discussion, acceptance, and approval of Work Authorization No. 5 (with a estimated cost of $31,657.50) with Javier Hinojosa Engineering to provide engineer services to Hidalgo County Precinct No. 3. C-07-077-03-27 for "Preparation of plans and specifications for drainage improvements for Monica Acre Subdivision"
2.
Presentation for discussion, consideration and approval of final negotiated contract with #1 ranked company Pro-Medic (as authorized for negotiations by CC on May 17, 2007) in connection with Request For Proposals #07-220-06-27-YSI, "Emergency Ambulance Services For Unincorporated Areas in Precinct # 3."
E.
Prct. 4:
1.
Requesting authority to advertise for: "Design and Construction of a Retention Pond" at Tamarron Estates located in Precinct #4.
F.
WIC
1.
Pursuant to Texas Local Government Code Chapter 262.026a requesting ratification of notice of extension of bid opening date (issued through Addendum by Purchasing Agent) from 8-8-07 to 8-15-07 for the sealed bid project: "Lease of Space for two (2) locations for the WIC Program in the Starr County Area-Rio Grande City & Roma" in order to increase participation specificaly for RFB No. 273 (Roma).
G.
Buildings & Grounds
1.
Presentation for consideration, discussion and approval of proposal received from Tandus US. Inc. through our participation/membership with TXMAS contract No.5-721A060A for the provision of labor and materials as attached hereto for approximately 240 s/y of "commercial carpet " color #14519 and 85 s/f of ceramic tile to be installed at the County Court At Law No.4 Judges Chambers but not limited to coordinators offices, Court Reporters office, Courtroom and Jury room for a total amount of $9,549.46.
2.
Presentation for consideration, discussion and authorization to advertise a Request for Bids for: "Nine (9) Solar Powered Lights for the New Administration Building Prking Lot" including, but not limited to, nine 9 steel galvanized poles approximately 20 ft. long, 3 class 5 wooden solar equipment installations and any other appurtenances as needed for lighting of the parking lot at the New Hidalgo County Administration Building.
H.
Elections Department
1.
Requesting authority to enter into a (1) one-year software maintenance agreement/technical support with
"ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTION, INC."
(ESRI) through
TBPC-
DIR-SDD-492 contract in the total of $5,000.00/year. Requisition # 115604 effective 10/04/2007 ending 10/03/2008.
Notes: 1) Maintenance fees for ArcIMS, ArcSDE and ArcGIS Server current with maintenance prior to December 31, 2006 have been transferred to the new ArcGIS Server 9.2 licenses; and,
2) The ArcGIS Server 9.2 migration policy allows these transferred licenses to be eligible for maintenance fees with no increase in pricing for software maintenance.
Notes: 1) Maintenance fees for ArcIMS, ArcSDE and ArcGIS Server current with maintenance prior to December 31, 2006 have been transferred to the new ArcGIS Server 9.2 licenses; and,
2) The ArcGIS Server 9.2 migration policy allows these transferred licenses to be eligible for maintenance fees with no increase in pricing for software maintenance.
I.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
2.
Presentation for discussion, consideration and action on issuing a notice of termination of any further architectural services with Alcoser Garcia Assoc. Design Consultants (AGADC) and in accordance with AIA Document Form B141-Part 1- 1997-Articles 1.3.85 & 1.3.8.6 in connection with the design and construction of new offices t house the County Judge's Office and Commissioner's Court Meeting Room Facilities adjacent to the New Administration Building located on the site of the former K-mart Bldg.
J.
Colonia Access Program Pct. 2
1.
Presentation for discussion, consideration, acceptance and approval of payments for the following invoices:
Invoice No Amount Project Description
2255 $1,900.20 Country Living Estates I
2254 $1,661.39 Primavera I
2234 $4,957.89 Subdivision Construction Staking
2243 $11,871.34 Primavera I Subd
submitted by Project Engineer R. Gutierrez Engineering, Inc..
Invoice No Amount Project Description
2255 $1,900.20 Country Living Estates I
2254 $1,661.39 Primavera I
2234 $4,957.89 Subdivision Construction Staking
2243 $11,871.34 Primavera I Subd
submitted by Project Engineer R. Gutierrez Engineering, Inc..
K.
Sheriff's Office
1.
Requesting authority to purchase computer equipment and peripherals from state awarded vendor through our participation with
TBPC Cooperative Purchasing Program.
WORKHORSE PUBLIC SECTOR TECHNOLOGY-DIR-SDD-525 - Requisition #115621 for the total amount of $7,191.36
2.
Presentation for consideration, discussion, approval and/or action in connection with financing options for the purchase of sixty-one (61) vehicles for the Sheriff's Office(bid no.07-229) including, but not limited to, the following:
A. Presentation (by Roel Gomez, Rural Development Specialist with USDA, if necessary) or County Judge's staff on the status of Hidalgo County's USDA's Texas Community Facilities Direct Loan/Grant Program application approved for submission by Commissioners Court on 6-12-07 with authority for County Judge and/or Court Member/Commissioner to execute all required documents; or, in the alternative;
B. Authority for Hidalgo County Judge and/or Court Member/Commissioner to execute all required loan/finance documents and forward to Ford Motor Credit as previously approved by CC on 5-15-07;
A. Presentation (by Roel Gomez, Rural Development Specialist with USDA, if necessary) or County Judge's staff on the status of Hidalgo County's USDA's Texas Community Facilities Direct Loan/Grant Program application approved for submission by Commissioners Court on 6-12-07 with authority for County Judge and/or Court Member/Commissioner to execute all required documents; or, in the alternative;
B. Authority for Hidalgo County Judge and/or Court Member/Commissioner to execute all required loan/finance documents and forward to Ford Motor Credit as previously approved by CC on 5-15-07;
16.
Budget & Management - Valde Guerra:
A.
Status Report on 2008 Budget Process
B.
1. Consideration and approval of an Order imposing vehicle registration fees for 2008 in accordance with Transporation Code Section 502.172 and Section 502.173
2. Consideration and approval of an Order for the imposition of an additional fee to the vehicle registration fee to be utilized for transportion mobility projects as authorized by HB 3437 and SB 1888
2. Consideration and approval of an Order for the imposition of an additional fee to the vehicle registration fee to be utilized for transportion mobility projects as authorized by HB 3437 and SB 1888
C.
Discussion, consideration, and authorization to finance the purchase of three (3) properties in Hidalgo County (Sheriff Sub-Station (2) and ROW/Planning Dept. Buildings) in an amount not to exceed $2,500,000.00 for a financing period of three(3) to five (5) years and to be paid for through ad-valorem taxes (debt service/notes payable).
D.
Approval of Interlocal Agreement by and among City of Hidalgo, Hidalgo County and Reinvestment Zone Number One, City of Hidalgo creating a reinvestment zone in an area located in the City of Hidalgo.
E.
District Clerk's Office:
1. Discussion, consideration and approval to create one (1) permanent full-time Assistant Deputy Clerk position (slot no. 090-001-0062) and one (1) permanent full-time Deputy Clerk position (slot no. 090-001-0063) and set salary, effective next full pay period (August 20, 2007).
2. Approval of interdepartmental transfer
3. Approval of revised salary schedule
1. Discussion, consideration and approval to create one (1) permanent full-time Assistant Deputy Clerk position (slot no. 090-001-0062) and one (1) permanent full-time Deputy Clerk position (slot no. 090-001-0063) and set salary, effective next full pay period (August 20, 2007).
2. Approval of interdepartmental transfer
3. Approval of revised salary schedule
F.
Presentation of 2nd Quarter Workers' Compensation Report.
G.
Fund 2202- Workers' Compensation Self-Insurance
Approval of reimbursment to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 67,774.67 for the period of 07/16-31/2007 and requesting approval of wire transfer.
Approval of reimbursment to the Hidalgo County Workers' Compensation Claims paying account for claims paid by Tristar Risk Management in the amount of $ 67,774.67 for the period of 07/16-31/2007 and requesting approval of wire transfer.
H.
County Treasurer:
1. Discussion, approval and possible action to decrease vacant slot#150-001-0010 from $28,890.00 to 23,500.00.
2. Discussion, approval and possible action to increase slot #150-001-0012 from $28,084.00 to 30,182.00 and slot# 150-001-0013 from $27,708.00 to 32,000.00 due to additional duties. Effective date next full pay period 8/20/2007.
3. Approval of revised salary schedule.
1. Discussion, approval and possible action to decrease vacant slot#150-001-0010 from $28,890.00 to 23,500.00.
2. Discussion, approval and possible action to increase slot #150-001-0012 from $28,084.00 to 30,182.00 and slot# 150-001-0013 from $27,708.00 to 32,000.00 due to additional duties. Effective date next full pay period 8/20/2007.
3. Approval of revised salary schedule.
I.
Health Insurance Division:
1. Discussion, consideration and approval to transfer $ 497,704.40 to the Hidalgo County Insurance claims bank account for Health claims for the periods:
2. Approval of wire transfer to cover claims paid.
1. Discussion, consideration and approval to transfer $ 497,704.40 to the Hidalgo County Insurance claims bank account for Health claims for the periods:
| July 24, 2007 thru July 30, 2007 | $ 250,343.21 |
| July 31, 2007 thru August 06, 2007 | $ 247,361.19 |
|
Total:
|
$ 497,704.40 |
J.
Certificate of Obligation Series 1998 (1328):
1. Approval of 2007 interdepartmental transfer of funds within the Certificate of Obligation Series 1998 (1328) from Precinct 3 Aerial Project to the Buildings & Grounds - American Disability Act (ADA) Project in the amount of $2,671.33.
2. Approval of 2007 appropriation of funds for the Certificate of Obligation Series 1998 (1328) Buildings & Grounds - American Disability Act (ADA) Project in the amount of $5431.83.
1. Approval of 2007 interdepartmental transfer of funds within the Certificate of Obligation Series 1998 (1328) from Precinct 3 Aerial Project to the Buildings & Grounds - American Disability Act (ADA) Project in the amount of $2,671.33.
2. Approval of 2007 appropriation of funds for the Certificate of Obligation Series 1998 (1328) Buildings & Grounds - American Disability Act (ADA) Project in the amount of $5431.83.
K.
Approval of 2007 interdepartmental transfer from County Wide Administration to the Planning Department (1100) in the amount of $21,661.22 to fund salaries and fringes in reference to AI 4954 approved by CC on 08/07/2007.
L.
Approval of 2007 inter-departmental transfer from Countywide Adminstration - Contingency to Indigent Defense Department (1100) in the amount of $10,300.00.
M.
Approval of 2007 inter-departmental transfer within the C.O. Series 2001 (1331) from Courthouse Parking Garage Project to the Buildings & Grounds Parking Lot Project in the amount of $73,187.70.
N.
Approval of 2007 inter-departmental transfer from Countywide Adminstration - Contingency to 430th District Court (1100) in the amount of $11,070.00.
O.
Approval of 2007 inter-departmental transfer within the Certificate of Obligation Series 2006 (1336) for Precinct 4 in the amount of $96,540.00.
P.
Approval of 2007 interdepartmental transfer from County Wide Admin to Buildings and Grounds in the amount of $40,000.00. (1100)
Q.
Approval of 2007 intradepartmental transfer within the Certificate of Obligation Series 2006 (1336) for Precinct 1 in the amount of $22,666.15
R.
Approval of 2007 inter-fund transfer from Countywide Administration - Contingency (1100) to Court Reporter Fund (1239) in the amount of $20,000.00.
S.
1. Discussion, consideration, and approval of Contractual Agreement For Right Of Way Procurement - Local Government for right of way acquisition for FM 676 (CSJ: 1064-01-029) from SH 364 to SH 107.
2. Authority for County Judge to sign the required document(s): Contractual Agreement For Right Of Way Procurement - Local Government
3. Approval of interfund transfer from Precinct #3 Road and Bridge Fund (1203) to TxDOT Fund (1315) in the amount of $755.00.
2. Authority for County Judge to sign the required document(s): Contractual Agreement For Right Of Way Procurement - Local Government
3. Approval of interfund transfer from Precinct #3 Road and Bridge Fund (1203) to TxDOT Fund (1315) in the amount of $755.00.
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Closed Session: Cause Number C-1700-06-E; Florestella Chavez vs Hidalgo County Emergency
Services District No. 2 and Sylvia Handy
Services District No. 2 and Sylvia Handy
18.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Open Session: Case Number C-1700-06-E; Florestella Chavez vs Hidalgo County Emergency Services
District No. 2 and Sylvia Handy.
District No. 2 and Sylvia Handy.
19.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
20.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
21.
Adjourn