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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING August 27, 2019 2:00 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-71999
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-71998
Presentation of Fund Information Report
B.
AI-71876
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of June 2019.
C.
AI-71950
Pursuant to Local Government Code § 115.0035, requesting approval of the attached County Auditor's review/audit letters.
D.
AI-71951
Pursuant to Local Government Code § 114.044, requesting approval of the attached monthly collection reports.
3.
2019 Intradepartmental transfers:
A.
AI-71977
2019 - Tax Office (1100)
B.
AI-71967
2019 - Emergency Management (1100)
C.
AI-71941
2019 - Constable Pct. 3 (1100)
D.
AI-71946
2019 - IT COUNTYWIDE (1100)
E.
AI-71945
2019 - IT Department (1100 E-File Account)
F.
AI-71936
2019 - Constable Pct 1 (1100)
G.
AI-71937
2019 - 332nd DC (1100)
H.
AI-71867
2019 - Pct 1 R&B (1200)
I.
AI-71908
2019 - Pct 1 Sanitation (1100)
J.
AI-71917
2019 - Pct 1 Parks (1100)
K.
AI-71922
2019 - Pct 1 R&B (1200)
L.
AI-71918
2019 - JP 1-2 (1100)
M.
AI-71886
2019 - D.A. ASU (1281)
N.
AI-71888
2019 - D.A. CJD DVU (1281):
O.
AI-71890
2019 - District Clerk (1100)
P.
AI-71866
2019 - JP 2,1 (1100)
Q.
AI-71883
2019 - CCL#8 (1100)
R.
AI-71952
2019 - Health & Human Services Dept. / IMM
S.
AI-71884
2019 - Health & Human Services Dept / Clinics (1100)
T.
AI-71907
2019 - Health & Human Services Dept. / MAC (1293)
U.
AI-71919
2019 - Health & Human Services Dept. / H.D. ADM (1293)
V.
AI-71882
2019- Health & Human Services (1100)
W.
AI-71879
2019 - Constable Pct 5 (1100)
X.
AI-71881
2019 - Auditor's Office (1100)
Y.
AI-71877
2019 - Purchasing (1100)
4.
2019 Interdepartmental transfers:
A.
AI-71984
FACILITIES MGMT-REPAIR & MAINT SRV(1100): Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to Facilities Mgmt in the amount of $202,701.00 to begin the process of remediation the old youth village facility in weslaco and to gather supplies to connect the existing generator from constable pct 1 to potable tax office building.
B.
AI-71974
Jail (1100): Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to Jail-General supplies, Room & Board, Repair & Maint Srv in the amount of $480,000.00 Funds needed for year end operations and to cover current actual expenditures through year end
C.
AI-71979
FAC MGMT-OLD JAIL SITE PRKNG LOT-IMPROV(1100): Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to FAC MGMT-OLD JAIL SITE PRKNG LOT-IMPROVin the amount of $41,889.16 to cover negative balance.
D.
AI-71981
Public Defense(1100): Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to Public defense- Legal Srv in the amount of $200,000.00 to cover current actual expenditures through year end.
E.
AI-71985
General Litigation (1100):
Approval of interdepartmental transfer from Insurance to General Litigation Acct. in the amount of $53,000.00
Approval of interdepartmental transfer from Insurance to General Litigation Acct. in the amount of $53,000.00
F.
AI-71971
449TH DC (1100):
Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to 449TH DC-General supplies in the amount of $2200.00 For the purchase of a portable interpretation system.
Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to 449TH DC-General supplies in the amount of $2200.00 For the purchase of a portable interpretation system.
G.
AI-71973
Sheriff (1100):
Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to Sheriff-General supplies in the amount of $120,000.00 Funds Needed for the purchase of bullet proof vest and tough books
Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to Sheriff-General supplies in the amount of $120,000.00 Funds Needed for the purchase of bullet proof vest and tough books
H.
AI-71969
Human Resources (1100):
Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to Human Resources-General Supplies in the amount of $5,000.00 for the purchase of Employee ID badges
Approval of 2019 interdepartmental transfer from Co.Wide Adm.-Contingency to Human Resources-General Supplies in the amount of $5,000.00 for the purchase of Employee ID badges
5.
Planning Department:
A.
AI-71900
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
B.
AI-71956
1.
PIPELINE AND UTILITY PERMITS
a. Applicant: North Alamo Water Supply Corporation
Legal Description: Jessup's Subdivision Lot 4 Block 2 (Pct. 1) (Bluebonnet Street & Mesquite Street)
Location of Pipeline or Utilities: Existing 4" water line east of Bluebonnet Street.
Proposed improvement within Right-of-Way: One ¾" water service line with a 2" PVC casing boring Bluebonnet Street.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: 6.0 acres being the West ½ of Lot 12, East 1.0 acres of Lot 13, Blk. 41 Santa Cruz Gardens Unit 2 Subdivision (Pct. 4) (Davis Road & Cesar Chavez Road)
Location of Pipeline or Utilities: Existing 8" water line south of Davis Road.
Proposed improvement within Right-of-Way: One 3/4" water service line with a 2" PVC casing boring Davis Road.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: 4.0 acre tract of land out of Lot 7 Blk. 90 Las Mestenas Ranch Subdivision; Proposed NM Subdivision
(Pct. 4) (North 3rd Street & Davis Road)
Location of Pipeline or Utilities: Existing 8" water line west of 3rd Street.
Proposed improvement within Right-of-Way: One 1" water service line with a 2" PVC casing boring 3rd Street.
d. Applicant: Agua Special Utility District
Legal Description: Lot 18 Blk. 18 Texas Gardens Subdivision (Pct. 3) (Western Road & 8 Mile Line)
Location of Pipeline or Utilities: Existing 8" water line east of Western Road.
Proposed improvement within Right-of-Way: One 1" water service line with a 2" PVC casing boring Western Road.
e. Applicant: Sharyland Water Supply Corporation
Legal Description: 3.56 acre tract of land out of Lot 46-3, West Addition to Sharyland Subdivision (Pct. 3)
(Los Ebanos Road & Mile 6 ½ Road)
Location of Pipeline or Utilities: Existing 4" water line west of Los Ebanos Road.
Proposed improvement within Right-of-Way: One 1" water service line with a 2" PVC casing boring Los Ebanos Road.
f. Applicant: United Contracting, Inc.
Legal Description: 28.55 acre tract of land out of Farm Tract 216, West and Adams Tract Subdivision;
Proposed Midway Country Estates Subdivision (Pct. 1) (Mile 10 North Road & Mile 6 ½ West Road)
Location of Pipeline or Utilities: Existing 10" water line north of Mile 10 North Road.
Proposed improvement within Right-of-Way: One 8" PVC water line with a 16" PVC casing boring Mile 10 North Road.
g. Applicant: Cattle Enterprises, LLC.
Legal Description: 2.380 acre tract of land out of the south west 10.00 acres of Lot 417 John H. Shary Subdivision; Proposed Ruben Valdez Subdivision (Pct. 4) (Taylor Road & Mile 5 Road)
Location of Pipeline or Utilities: Existing 6" water line west of Taylor Road.
Proposed improvement within Right-of-Way: One 5/8" water service line with a 2" PVC casing boring Taylor Road.
a. Applicant: North Alamo Water Supply Corporation
Legal Description: Jessup's Subdivision Lot 4 Block 2 (Pct. 1) (Bluebonnet Street & Mesquite Street)
Location of Pipeline or Utilities: Existing 4" water line east of Bluebonnet Street.
Proposed improvement within Right-of-Way: One ¾" water service line with a 2" PVC casing boring Bluebonnet Street.
b. Applicant: North Alamo Water Supply Corporation
Legal Description: 6.0 acres being the West ½ of Lot 12, East 1.0 acres of Lot 13, Blk. 41 Santa Cruz Gardens Unit 2 Subdivision (Pct. 4) (Davis Road & Cesar Chavez Road)
Location of Pipeline or Utilities: Existing 8" water line south of Davis Road.
Proposed improvement within Right-of-Way: One 3/4" water service line with a 2" PVC casing boring Davis Road.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: 4.0 acre tract of land out of Lot 7 Blk. 90 Las Mestenas Ranch Subdivision; Proposed NM Subdivision
(Pct. 4) (North 3rd Street & Davis Road)
Location of Pipeline or Utilities: Existing 8" water line west of 3rd Street.
Proposed improvement within Right-of-Way: One 1" water service line with a 2" PVC casing boring 3rd Street.
d. Applicant: Agua Special Utility District
Legal Description: Lot 18 Blk. 18 Texas Gardens Subdivision (Pct. 3) (Western Road & 8 Mile Line)
Location of Pipeline or Utilities: Existing 8" water line east of Western Road.
Proposed improvement within Right-of-Way: One 1" water service line with a 2" PVC casing boring Western Road.
e. Applicant: Sharyland Water Supply Corporation
Legal Description: 3.56 acre tract of land out of Lot 46-3, West Addition to Sharyland Subdivision (Pct. 3)
(Los Ebanos Road & Mile 6 ½ Road)
Location of Pipeline or Utilities: Existing 4" water line west of Los Ebanos Road.
Proposed improvement within Right-of-Way: One 1" water service line with a 2" PVC casing boring Los Ebanos Road.
f. Applicant: United Contracting, Inc.
Legal Description: 28.55 acre tract of land out of Farm Tract 216, West and Adams Tract Subdivision;
Proposed Midway Country Estates Subdivision (Pct. 1) (Mile 10 North Road & Mile 6 ½ West Road)
Location of Pipeline or Utilities: Existing 10" water line north of Mile 10 North Road.
Proposed improvement within Right-of-Way: One 8" PVC water line with a 16" PVC casing boring Mile 10 North Road.
g. Applicant: Cattle Enterprises, LLC.
Legal Description: 2.380 acre tract of land out of the south west 10.00 acres of Lot 417 John H. Shary Subdivision; Proposed Ruben Valdez Subdivision (Pct. 4) (Taylor Road & Mile 5 Road)
Location of Pipeline or Utilities: Existing 6" water line west of Taylor Road.
Proposed improvement within Right-of-Way: One 5/8" water service line with a 2" PVC casing boring Taylor Road.
6.
County Treasurer:
A.
AI-71935
Approval of the Hidalgo County 2019 2nd Quarter Investment Report.
7.
Monthly Fee Reports:
A.
AI-71748
District Clerk Office July 2019 Fee Monthly Report $447,614.71
8.
County Judge's Office:
A.
AI-71976
Proclamation Declaring September 25, 2019 as National Day of Remembrance for Murder Victims.
9.
Membership Dues/Certifications:
A.
AI-71746
Requesting approval to pay 2019-2020 membership dues to the Government Finance Officer's Association in the amount of $1,775.00 for Mrs. Maria A. Duran, CPA, County Auditor, Ms. Linda C. Fong, First Asst. Auditor, Ms. Marcela Luna, Dir. of Finance, Ms. Leticia Chavez, Dir. of Audit Division, Ms. Deborah Fischer, Grants Accounting Supervisor and Ms. Nereyda Gonzalez, Financial Accounting Supervisor; with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
B.
AI-71774
JP Pct 2 Pl 2:
Requesting approval to pay membership dues for the South Texas Justice of the Peace and Constables Association for Judge Jaime Jerry Munoz, in the amount of $250.00 (Requisition #399364).
Requesting approval to pay membership dues for the South Texas Justice of the Peace and Constables Association for Judge Jaime Jerry Munoz, in the amount of $250.00 (Requisition #399364).
10.
Headstart:
A.
AI-71818
Approval of Monthly Special Services Reports: June/July
B.
AI-71819
Approval of Monthly Average Daily Attendance (ADA) Reports: June/July
C.
AI-71820
CIRCLE Progress Monitoring Assessment Wave 3 Post Assessment Results (English and Spanish)
D.
AI-71816
Approval of Monthly Texas Department of Agriculture Meals and Snacks Reports: June/July
E.
AI-71815
Approval of Monthly Financial Reports: June and July
11.
Budget & Management:
A.
Interfund transfers:
1.
AI-71980
TxDOT Pct 2 Regional Park Prj-Ph II (1315):
Approval of 2019 interfund transfer from CO2018B-Pct 2 Hidalgo CRC Youth Facility Project (Fund 1353) to TxDOT Pct 2 Regional Linear Park Prj Ph II (fund 1315) in the amount of $80,000.00 to fund project expenditures.
Approval of 2019 interfund transfer from CO2018B-Pct 2 Hidalgo CRC Youth Facility Project (Fund 1353) to TxDOT Pct 2 Regional Linear Park Prj Ph II (fund 1315) in the amount of $80,000.00 to fund project expenditures.
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-71921
1. Requesting approval of Change Order Nos. 3 through 7 (C-18-199-02-12) with Texas Cordia Construction, LLC for the Hidalgo County Precinct #2 - Regional Linear Park Project - Section 2 (from Ridge Road to Hall Acres Road) as recommended by project engineer, Saul Muñoz, P.E.;
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza Jr., to execute change orders that involve...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18% or more without the consent of the contractor for Contract# C-18-199-02-12 with Texas Cordia Construction, LLC, for the Precinct 2 Regional Linear Park Project- Section 2 from Ridge Road to Hall Acres Rd.
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for the Precinct Commissioner or designee: Armando Garza Jr., to execute change orders that involve...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18% or more without the consent of the contractor for Contract# C-18-199-02-12 with Texas Cordia Construction, LLC, for the Precinct 2 Regional Linear Park Project- Section 2 from Ridge Road to Hall Acres Rd.
B.
AI-71858
Approval to exercise the sixty (60) day grace period extension (provided in current contract E-18-116-07-31), for the purpose of "Purchase of Sand & Bedding Material" for Hidalgo County, under same rates, terms and conditions with Terra Firma Materials, LLC while the procurement process is completed.
C.
AI-71856
County Wide:
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, and draft agreement etc.) as attached hereto for - "Traffic Road Signs & Misc. Equipment" RFB 2019-180-MEG including the re-advertising when/if required.
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, and draft agreement etc.) as attached hereto for - "Traffic Road Signs & Misc. Equipment" RFB 2019-180-MEG including the re-advertising when/if required.
D.
AI-71358
1. Authority to advertise and approval of draft procurement packet for Construction Building Material & related Supplies with authority to re-advertise when/if required;
2. Requesting authority to exercise the sixty (60) day extension at the same rates, terms and conditions for "Hidalgo County Construction Building Materials and Related Supplies"contract #E-19-044-02-26-with Matts Building Materials, Inc. while procurement process is completed and processed (commencing 09-28-19 thru11-27-19).
E.
AI-71830
Requesting authority to advertise and approval of procurement packet as attached hereto for Project No./Title: #2019-212-09-18-HGO - Hidalgo County Precinct No. 4 - Pit Run Caliche Base including the re-advertisement of the project if/when required/necessay.
F.
AI-71766
Approval of Change Order #3 from Noble Texas Builders [with no cost impact] reflecting an extension of the construction days from 32 days due to a delay by County [IT Dept.] in receiving ordered equipment required in connection with the renovation of the Network Operations Center including authority for County Judge or CC member to execute document.
G.
AI-71791
Safety Division:
1). Pursuant to TX LGC 263.151, requesting approval to declare uniform shirts, described in attachment herein, as "Salvage".
2). Requesting approval of the destruction of the salvage departmental shirts in the interest of safety and security against possible misuse of said items as they contain county logo.
1). Pursuant to TX LGC 263.151, requesting approval to declare uniform shirts, described in attachment herein, as "Salvage".
2). Requesting approval of the destruction of the salvage departmental shirts in the interest of safety and security against possible misuse of said items as they contain county logo.
H.
AI-71797
389th District Court:
Approval to enter into a 48-month capital lease agreement for one copier with G.E. Capital Information Technology Solutions, dba Ricoh USA through Hidalgo County's membership/participation with DIR Contract #TSO-3041 thru requisition 398776 in the amount $ 136.90/month.
I.
AI-71869
The Hidalgo County Purchasing Department requests approval to remove the following Hidalgo County fixed assets as detailed in Exhibit "A" attached hereto from their current inventory list.
J.
AI-71750
Clarifications and/or Corrections on action was taken by HCCC at the following meeting dates/agenda items:
1. 06/18/19 under R-AI-70743 (60 days grace period extension) to correct Contract # from E-18-084a-04-03 to E-18-084a-03-27;
2. pursuant to Item #1 herein, correction on the term of agreement for CC 07/30/19-R/AI #-70634 to reflect commencement date from 08-27-19 to 08/26/19.
1. 06/18/19 under R-AI-70743 (60 days grace period extension) to correct Contract # from E-18-084a-04-03 to E-18-084a-03-27;
2. pursuant to Item #1 herein, correction on the term of agreement for CC 07/30/19-R/AI #-70634 to reflect commencement date from 08-27-19 to 08/26/19.
K.
AI-71755
Approval of the addition/deletion of fuel cards/users including, but not limited to, the following:
1. Hidalgo County Head start Program - fuel card
2. Hidalgo County Facilities Management - delete fuel card user
3. Hidalgo County Facilities Management - add fuel card users
1. Hidalgo County Head start Program - fuel card
2. Hidalgo County Facilities Management - delete fuel card user
3. Hidalgo County Facilities Management - add fuel card users