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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING September 3, 2019 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
District Attorney's Office:
A.
AI-72002
DA-Victim Assistance Program Grant (VAP)(1281):
Requesting approval of clarification on action taken through agenda item #AI-70285 in Commissioners Court on 5/21/2019. The statement made on the background section of agenda item no. 70285, "update personnel information" was inclusive of various personnel actions which also included the creation of positions.
Requesting approval of clarification on action taken through agenda item #AI-70285 in Commissioners Court on 5/21/2019. The statement made on the background section of agenda item no. 70285, "update personnel information" was inclusive of various personnel actions which also included the creation of positions.
6.
Health & Human Services Department:
A.
Health Care Funding District:
1.
AI-72025
Discussion and approval to change the draw down date to 9-5-19 and settlement date to 9-6-19 for Demonstration year 8 Final UC Payment as per instructions from HHSC on 8-28-19.
7.
Sheriff's Office:
A.
AI-72062
2018 Operation Stonegarden (1284):
1. Authorization and approval of a budget amendment (FRAG) and Price Act waiver in reference to OPSG 2018.
2. HCSO transfer M&A to Deputy OT, in the amount of $1,010.98. Transfer Supplies to Equipment (LRP) in the amount of $32,025.34.
3. CPCT3 transfer Other Costs to Deputy OT in the amount of $7,624.00.
4. CPCT4 transfer Deputy OT to Communication OT in the amount of $5,000.00. Transfer from Deputy OT to Equipment (LPR) in the amount of $29,450.00.
1. Authorization and approval of a budget amendment (FRAG) and Price Act waiver in reference to OPSG 2018.
2. HCSO transfer M&A to Deputy OT, in the amount of $1,010.98. Transfer Supplies to Equipment (LRP) in the amount of $32,025.34.
3. CPCT3 transfer Other Costs to Deputy OT in the amount of $7,624.00.
4. CPCT4 transfer Deputy OT to Communication OT in the amount of $5,000.00. Transfer from Deputy OT to Equipment (LPR) in the amount of $29,450.00.
B.
AI-72040
Discussion, consideration, and action, in accordance with the Hidalgo County Civil Service Commission rules, for the following employee #219037 to be paid out for accrued compensatory time, Holiday and Annual leave time. (Employee transferred to Precinct 2-Grant funded position)
8.
Auditor's Office:
A.
AI-72051
1. Approval of 2019 Certification of New Sources of Revenues
2. Presentation of 2020 Statement of Estimated Available Resources
2. Presentation of 2020 Statement of Estimated Available Resources
9.
Constable Pct. #1:
A.
AI-72060
Discussion, consideration, and approval to pay of overtime hours worked by deputy constables in performance of the Interlocal Agreement between Hidalgo County Constable Pct. 1 and Pct. 3 and TAMUK approved by Commissioners Court on August 27, 2019, and in accordance with the Hidalgo County Civil Service Commission Rules.
B.
AI-72065
Discussion, consideration, and approval to appoint Benardo Garza as Reserve Deputy Constable by Constable Celestino Avila Jr, Constable Pct. 1 in accordance with Texas Local Government Code Section 86.012
10.
Executive Office:
A.
Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
B.
AI-72078
Discussion and approval of Revised Commissioners Court Rules of Procedures, Conduct and Decorum of Court Meetings and Open Forum
C.
AI-72008
Approval to accept settlement check from Boggus Motors in the amount of $285.00 to settle auto accident claim with County vehicle. (HIDTA)
11.
Human Resources:
A.
Requesting waiver of the Budget Amendment Policy - Personnel Related Amendments (if applicable) for personnel items listed
B.
AI-72048
Classification and Compensation Plan:
Approval of the following changes to the Classified Positions List:
Approval of the following changes to the Classified Positions List:
| Action | Position Title | Grade |
| Add | Emergency Management Program Specialist II | 12 |
C.
AI-72019
Emergency Management (1100):
Approval of the following personnel actions, effective upon Commissioners' Court approval:
Approval of the following personnel actions, effective upon Commissioners' Court approval:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Delete | 110-075 | 0008 | Deputy Emergency Management Coordinator | 13 |
| Create | 110-075 | 0009 | Emergency Management Program Specialist II | 12 |
D.
AI-72034
DA Civil Litigation (1100):
Approval of the following personnel actions, effective upon Commissioners' Court approval:
Approval of the following personnel actions, effective upon Commissioners' Court approval:
| Action | Dept./ Prg. | Slot # | Position Title | Grade | Allowance |
| Delete | 080-013 | T012 | Attorney III | 17 | $0.00 |
| Create | 080-013 | 0013 | Attorney III | 17 | $900.00 |
E.
AI-72043
Sheriff VAWA (1284):
Approval to extend the positions listed below effective 10/01/2019 through 03/31/2020:
Approval to extend the positions listed below effective 10/01/2019 through 03/31/2020:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Extend position | 280-095 | 0001 | Deputy Sheriff | 06 |
| Extend position | 280-095 | 0002 | Deputy Sheriff | 06 |
| Extend position | 280-095 | 0003 | Deputy Sheriff | 06 |
| Extend position | 280-095 | 0004 | Deputy Sheriff | 06 |
| Extend position | 280-095 | 0005 | Coordinator II, Victims Assistance | 11 |
12.
Community Service Agency:
A.
AI-71991
Presentation of 2020 Community Service Block Grant (CSBG) Community Action Plan (CAP) and Budget.
1. Public hearing regarding the proposed 2020 CSBG CAP plan and budget.
2. Discussion, consideration, and possible action to recommend approval of the 2020 (CSBG) (CAP) plan and budget.
1. Public hearing regarding the proposed 2020 CSBG CAP plan and budget.
2. Discussion, consideration, and possible action to recommend approval of the 2020 (CSBG) (CAP) plan and budget.
13.
Precinct #3 - Comm. Flores:
A.
AI-72057
Acceptance and approval of Work Authorization No. 3 (with an estimated cost $62,030.00) as submitted by project engineer, Javier Hinojosa Engineering, to provide engineering services for Paving Improvements Motor Pool Facility (Mile 7 and Iowa Road), through contract # C-19-243-07-16.
14.
Budget & Management:
A.
AI-71989
CJD-DVSP (1281)/CJD-VAP (1281):
Approval of the following change in funding source actions effective 09/02/2019:
Approval of the following change in funding source actions effective 09/02/2019:
| FROM | TO | |||||||
| Emp. No. | Dept/Prg | Slot | Position Title | G/S | Dept/Prg | Slot | Position Title | G/S |
| 212253 | 080-018 | 0001 | Advocate (DA) | 08/02 | 080-017 | 0010 | Advocate (DA) | 08/02 |
| 89125 | 080-018 | 0004 | Legal Assistant II | 08/01 | 080-017 | 0009 | Legal Assistant II | 08/01 |
B.
Budget Appropriations:
1.
AI-72054
Various Pct 3 Programs:
Requesting approval of Certification of Revenue by the County Auditor in the amount of $2,575,787.84 from proceeds received from the sale of the Pct 3 South Detention Basin and appropriation and/or interfund of the same.
Requesting approval of Certification of Revenue by the County Auditor in the amount of $2,575,787.84 from proceeds received from the sale of the Pct 3 South Detention Basin and appropriation and/or interfund of the same.
2.
AI-72035
Pct. 1 Rd. Maint (1200):
Approval of certification of revenues by the County Auditor, for revenues received from the Hidalgo County Drainage District No. 1 in relation to equipment use reimbursement and appropriation of funds in the amount of $141,912.30 to fund road expenditures.
Approval of certification of revenues by the County Auditor, for revenues received from the Hidalgo County Drainage District No. 1 in relation to equipment use reimbursement and appropriation of funds in the amount of $141,912.30 to fund road expenditures.
15.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-72038
Awarded auctioneer contracted vendor, AMT Auction Marketing under contract [C-19-056-07-16] is requesting that HCCC grant and permit the use of the HC logo for promotion of the County's upcoming Auctions on vendor's website .
B.
Health & Human Services:
1.
AI-72063
Approval to exercise/issue/send the sixty (60) day written Notice of Termination to Kevin Nolting dba/ Nolting Consulting, LLC Agreement [C-14-088-02-11] as requested by Health & Human Services Department.
C.
Pct. 2:
1.
AI-72067
Requesting approval to complete and submit a rental agreement as required by vendor, Partsmaster for the purpose of setting up an account to rent a parts washing machine, with authority for Commissioner Eduardo Cantu to sign the rental agreement.
D.
Pct. 4
1.
AI-72013
Acceptance and approval of contract C-19-210-09-03 with MEG Engineers for the provision of "On-Call" Engineering Services for Construction Material & Geo-Technical Testing (on an as-needed basis) for projects located in Precinct 4.
2.
AI-72014
Acceptance and approval of contract C-19-207-09-03 with SDI Engineering, LLC for the provision of "On-Call" Construction Management Services (on an as-needed basis) for projects located in Precinct No. 4.
3.
AI-72016
Acceptance and approval of contract C-19-209-09-03 with Raba Kistner, Inc. for the provision of "On-Call" Engineering Services for Construction Material & Geo-Technical Testing (on an as-needed basis) for projects located in Precinct No. 4.
4.
AI-71993
Requesting approval of Work Authorization #4 in the amount of $9,684.72 for Contract No. C-15-255A-09-01 - L & G Engineering On-Call Professional Engineering Services - Traffic Studies County-Wide.
E.
County Clerk
1.
AI-71987
Presentation of the scoring/evaluation grid (from designated grading committee) for the purpose of Commissioner's Court to declare/rank the sole submitted response received as "Qualified" in order to proceed to the next phase of the procurement process-authority to negotiated in connection with the "Request for Proposals for Hidalgo County Clerks' Office" for RFP 2019-187 "Records, Management and Document Imaging Process"
16.
Open Forum
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending and/or potential litigation
C.
Private consultation and advice of counsel concerning pending or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
D.
AI-72071
Civil Action No. 7:16-cv-00510; Dora Salia Maldonado et al v. Ricardo Rodriguez, Jr., in his Official Capacities as District Attorney of Hidalgo Co
18.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
19.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
AI-72072
Civil Action No. 7:16-cv-00510; Dora Salia Maldonado et al v. Ricardo Rodriguez, Jr., in his Official Capacities as District Attorney of Hidalgo Co
20.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
21.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
22.
Adjourn