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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS September 17, 2019 9:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
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Budget Process:
1. Second Public Hearing to discuss the 2019 proposed Tax Rate
2. Set date, time, and place to adopt the District's 2019 Tax Rate.
3. Set date, time, and place to adopt the District's 2020 Annual Budget.
1. Second Public Hearing to discuss the 2019 proposed Tax Rate
2. Set date, time, and place to adopt the District's 2019 Tax Rate.
3. Set date, time, and place to adopt the District's 2020 Annual Budget.
B.
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Discussion, consideration and authorization for Drainage District's General Manager and Board Member David Fuentes to submit comments to the Texas Commission on Environmental Quality ("TCEQ") regarding RESTORE Act's Bucket 2 Funding.
C.
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Requesting approval to enter into a 12 months Extended Maintenance Agreement with Syn-Tech Systems, Inc. For the Fuel Master - Fuel Management System (Hardware & Software). Through the District's membership with Buyboard Contract No. 590-19.(Subject to HB1295).
D.
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Requesting authority to advertise and approval of RFB Packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 -"Lubricants, Anti-freeze, Grease, Hydraulic Fluids and Related Products" (RFB No. HCDD1-19-066-10-09), including the re-advertisement of the Request for Bids in the event bids are rejected or no bids are received & products are still needed.
E.
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Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1
"Sale and Removal of Fill Dirt -Located at West Main Drain III (South of 5 Mile Ln, between Schuerbach Rd. and Moorfield Rd.)'', RFB No. HCDD1-19-068-10-09,including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
6.
2018 Bond Referendum Projects:
A.
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Pursuant to the current construction contract with Mor-Wil, LLC., requesting acceptance and approval of a request by contractor to permit the sub-contracting of:
Texas Highway Systems, Inc., in connection with the project: "Hidalgo Drain (Military Road Crossing) -2018 Bond Referendum Project #13" Contract No. HCDD1-19-064-09-03 .
7.
2012 Bond Referendum - 2013 Bond Series:
A.
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Requesting authority to advertise and approval of plans and specifications developed by, Jose Noe Saldivar, P.E., HCDD1 Engineer II, for:
"Chaparral Drain Extension Improvements (60 Inch RCP Jack & Boring Donna Irrigation Crossing)" -RFB No. HCDD1-19-069-10-09, including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
8.
General Fund:
A.
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1.) Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024 (a)(7) (A)-"items for which competition is precluded because of existence of patents, copyrights, secret process or monopolies" in connection with DataWise Environmental Monitoring, Inc., for DataWise Products, Software Licenses, Updates/Upgrades, Maintenance, and Technical Support.
2.) Approval of "Sole Source Declaration" for DataWise Environmental Monitoring Software, Inc., for the purchase of DataWise Products, Software Licenses, Updates/Upgrades, Maintenance, and Technical Support, with authority to purchase DataWise Software upgrade to Version 10 License and Support for a period of one year in the total amount of $ 4,500.00, and thereafter annually for as long as HCDD1 possess the software with Sole Source declaration to remain in effect unless otherwise revoked by the HCDD1 Board of Directors.
2.) Approval of "Sole Source Declaration" for DataWise Environmental Monitoring Software, Inc., for the purchase of DataWise Products, Software Licenses, Updates/Upgrades, Maintenance, and Technical Support, with authority to purchase DataWise Software upgrade to Version 10 License and Support for a period of one year in the total amount of $ 4,500.00, and thereafter annually for as long as HCDD1 possess the software with Sole Source declaration to remain in effect unless otherwise revoked by the HCDD1 Board of Directors.
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Board of Directors may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Pending or contemplated litigation; a settlement offer; and/or a matter in which the duty of the attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Government Code.
10.
Open Session:
A.
Real Estate Acquisition
B.
Pending and/or Potential Litigation
11.
Closed Session:
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Closed Session for the discussion regarding the agenda items listed
12.
Open Session:
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
Board of Directors may reconvene into Open Session for the discussion regarding the agenda items listed
13.
Adjourn