CC REGULAR
HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
COMMISSIONERS' COURT MEETING
August 21, 2007
9:30 A.M.
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Open Forum
5.
Approval of Consent Agenda
6.
Emergency Management:
A.
1. Discussion, consideration and action on declaration of emergency due to Hurricane Dean.
2. Appropriate action including but not limited to emergency preparedness services as recommended by Emergency Management Coordinator.
2. Appropriate action including but not limited to emergency preparedness services as recommended by Emergency Management Coordinator.
7.
Health & Human Services Department - Eddie Olivarez:
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
B.
1. Requesting authorization and approval to accept the attached amended SDI-FP Grant Contract #2007-020494 Attachment #001B in the amount of $112,196.00 for a total award of $736,358.00 for the period 9/1/2006 to 8/31/2007.
2. Requesting authorization and approval of the attached revised SDI Grant Budget for the period 9/1/2006 to 8/31/2007 (Account # 7-1293-441-00-340-018-7).
2. Requesting authorization and approval of the attached revised SDI Grant Budget for the period 9/1/2006 to 8/31/2007 (Account # 7-1293-441-00-340-018-7).
8.
Buildings & Grounds:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
A.
Renovations of administration building
B.
Other ongoing county owned building construction, renovation repair projects
C.
Emergency situations occuring since last agenda meeting
9.
Urban County - Diana Serna:
A.
Requesting authority to award and enter into a Construction Contract with Rigney Construction, LLC (lowest bidder meeting all specifications and/or requirements) for the construction of restroom/concession facilities to be located at the Alamo Sports Complex in the City of Alamo in the amount of $228,000.00
B.
The Urban County Program is requesting the award of bids and approval of contracts for the rehabilitation of one (1) unit in the Countywide area in the amount of $31,592.00 to R & R General Contractors, the reconstruction including demolition of one (1) unit in the City of Mercedes in the total amount of $31,592.00 to R & R General Contractors.
C.
1. Presentation of the scoring grid (of at least three (3) engineering firms from the County's approved "pool" as graded and evaluated by Precinct #4) for the purposes of ranking by CC in connection with an Urban County Program Street Improvements project in Precinct No. 4.
2. Authority to negotiate a professional engineering services contract with the No. 1 ranked firm of ______________ for the provision of engineering services for a Precinct No. 4 Street Improvements project.
2. Authority to negotiate a professional engineering services contract with the No. 1 ranked firm of ______________ for the provision of engineering services for a Precinct No. 4 Street Improvements project.
D.
1. Presentation of the scoring grid (of at least three (3) architectural firms from the County's approved "pool" as graded, evaluated and recommended by the City of La Joya) for the purposes of ranking by CC in connection with the design and construction of a proposed recreation center;
2. Authority to negotiate a professional architectural services contract with the No. 1 ranked firm of _______________________ for the provision of architectural services for the City of La Joya Park Improvements/Recreation center project.
2. Authority to negotiate a professional architectural services contract with the No. 1 ranked firm of _______________________ for the provision of architectural services for the City of La Joya Park Improvements/Recreation center project.
10.
Planning Department - Raul Sesin:
A.
1. Preliminary Approval
A. Evergreen Valley Estates Phase 4 Pct. 4 (Tillman Welch)(Mile 19 North Rd. & 3rd Street)
B. Evergreen Valley Estates Phase 5 Pct. 4 (Tillman Welch)(Mile 19 North Rd. & Skinner Rd.)
C. Cardinal Delta No. 2 Subdivision Pct. 3 (Franz Reinhold)(Iowa Rd & Mile 7 Rd)
D. La Avispa Estates Phase I Subdivision Pct. 1(Saul Ortega)(Mile 4 West Rd & Mile 17 ½ Rd)
2. Final Approval with Financial Guarantee
A. Pastos Verdes Subdivision Pct. 1 (Kevin Campbell)(Sioux Rd & Border Rd)
B. Texas Station Phase 2 Subdivision Pct. 4 (Oscar Garza)(FM 2812 & Sharp Rd.)
A. Evergreen Valley Estates Phase 4 Pct. 4 (Tillman Welch)(Mile 19 North Rd. & 3rd Street)
B. Evergreen Valley Estates Phase 5 Pct. 4 (Tillman Welch)(Mile 19 North Rd. & Skinner Rd.)
C. Cardinal Delta No. 2 Subdivision Pct. 3 (Franz Reinhold)(Iowa Rd & Mile 7 Rd)
D. La Avispa Estates Phase I Subdivision Pct. 1(Saul Ortega)(Mile 4 West Rd & Mile 17 ½ Rd)
2. Final Approval with Financial Guarantee
A. Pastos Verdes Subdivision Pct. 1 (Kevin Campbell)(Sioux Rd & Border Rd)
B. Texas Station Phase 2 Subdivision Pct. 4 (Oscar Garza)(FM 2812 & Sharp Rd.)
11.
WIC - Norma Longoria:
A.
1. Discussion, consideration and approval to adjust the budgeted salary for one (1) vacant LVN position, slot no. 350-001-0054 by $2,600.00 (increase) from deobligated funds available through the deletion of slot #350-001-0007 approved by CC on 6-12-07. Effective immediately.
2. Approval of revised salary schedule
2. Approval of revised salary schedule
12.
Tax Office - Armando Barrera:
A.
Approval of Annual Report for Tax Collections for July 1, 2006 through June 30, 2007.
13.
Purchasing Department - Marty Salazar:
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
NOTES:
1. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2. ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED
A.
Hidalgo County
1.
New Hidalgo County Jail
| Total Inmate Population: | __________ |
| Physical Count: | __________ |
| Males (in house): | __________ |
| Females (in house): | __________ |
| Out of County Facility: | __________ |
| La Villa: | __________ |
| Brooks Co. | __________ |
| Frio: | __________ |
| Other (n/c): | __________ |
| Federal Prisoners: | __________ |
| Adj./Sentenced to TDC: | __________ |
| Total Paper Ready TDC: | __________ |
| No. Over 45 Days: | __________ |
| Pending Paperwork/Courts: | __________ |
| Pending Charges/Courts: | __________ |
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
3.
a) Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
b) Construction of additional pod(s)
c) Selection and engagement of an architect for the construction of additional pods
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
c) Relocation Plan/Process
Including, but not limited to, the following items in connection with New Administration Building:
a) General status report by project architect (when necessary) or purchasing department
b) other related items
c) Relocation Plan/Process
5.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a) General status report by project architect (when necessary) or purchasing department
b) Other related items
6.
Requesting approval of amendment to existing contract (subject to legal review) with Abrego Towing & Storage, LLC for "Auctioneer Services" to correct effective date from 8-3-07 through to 10-03-07.
C-07-069-06-12
7.
Presentation for consideration, discussion, acceptance and approval of Fleet Fueling System Application (ORIGINAL) to be forwarded to Arguindegui Oil Co. II, Ltd. as submitted by the following listed departments detailing the "holder and user" under awarded contract for "Gasoline, On & Off Highway Diesel Fuel":
-Hidalgo County Buildings and Grounds
-Hidalgo County Tax Office
-Hidalgo County Buildings and Grounds
-Hidalgo County Tax Office
8.
Presentation of an Interlocal Cooperation Agreement or Memorandum of Understanding (whichever is applicable) between the County of Hidalgo and Texas Department of Public Safety in connection with and for the provision of additional police protection in Hidalgo County.
B.
Prct. 1
1.
Requesting approval of a professional surveyor services contract with Delta Rio Surveying II, Inc. d/b/a Rio Delta Surveying for "Sunrise Park" for Hidalgo County Precinct No. 1. (As selected after evaluation of S.O.Q.'s from the Pool of Surveyors and previously approved by C.C. on July 24, 2007 for negotiation of the contract with Delta Rio Surveying II, Inc. d/b/a Rio Delta Surveying and approved as to form by legal counsel to proceed with final execution of contract).
2.
Requesting authority to purchase through Hidalgo County's membership and participation through the interlocal agreement with TASB-Buyboard's awarded vendor Bobcat Company (contract no.: 205-04) one (1) model V518-Cab VersaHandler including two attachments in the total amount of $56,388.00 which includes delivery fees.
3.
Presentation for discussion, consideration and action necessary on the "Emergency Declaration" approved by the City of Edcouch in connection with the immediate repair of a collapsed manhole located on the corner of Extrumberto Solis & East 4th. Streets to be funded through UCP 2004-Year 17 funding.
C.
Prct. 2
1.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Chapter 262.024(a) (4), 'a professional service' in connection with engineering services required by Precinct #2;
B. Presentation of the scoring grid (for the purposes of ranking by CC) of a least three (3) engineering firms in connection general engineer service for various Precinct No 2 related projects;
1st._____________________; 2nd.____________________________; 3rd.___________________________;
C.Authority to negotiate a professional engineering services contract with the No. 1 ranked firm of _________________________________ for the provision of general engineering services for various Precinct No 2 projects.
B. Presentation of the scoring grid (for the purposes of ranking by CC) of a least three (3) engineering firms in connection general engineer service for various Precinct No 2 related projects;
1st._____________________; 2nd.____________________________; 3rd.___________________________;
C.Authority to negotiate a professional engineering services contract with the No. 1 ranked firm of _________________________________ for the provision of general engineering services for various Precinct No 2 projects.
D.
Prct. 3
1.
Presentation for consideration, discussion acceptance and approval of Work Authorization #1 in the amount of $
5,500.00 with Javier Hinojosa Engineering for The Anzalduas Boat Ramp Project" -Hidalgo County Precinct No. 3, in connection with Contract No. C-
07-228A-07-03.
E.
Buildings & Grounds:
1.
Presentation for discussion, consideration and action necessary including, but not limited to:
1. Approval to declare surplus (for the purpose of trade-in) as required under Texas Local
Government Code, Chapter 263.152 (a) (2) the following vehicles:
(1) 2005 Ford F-350 15 Passenger Van with 190,000+ plus miles VIN #1FBSS31L25HB18366
(2) 2006 Ford E-350 15 Passenger Van with 132,000 plus miles VIN #1FBSS31L26HA80364;
2. Request authorization to purchase Two (2) New 2008 Ford E-350 15 Passenger Vans through the County's membership/participation with TASB's "Buyboard" Cooperative Purchasing Program;
Units Price Buyboard Adm. Fees Total
2 $24,932.00 $400.00 $ 50,264.00
Less: Trade-in ($3,250.00 each) ( 6,500.00)
for a TOTAL PURCHASE PRICE $ 43,764.00
1. Approval to declare surplus (for the purpose of trade-in) as required under Texas Local
Government Code, Chapter 263.152 (a) (2) the following vehicles:
(1) 2005 Ford F-350 15 Passenger Van with 190,000+ plus miles VIN #1FBSS31L25HB18366
(2) 2006 Ford E-350 15 Passenger Van with 132,000 plus miles VIN #1FBSS31L26HA80364;
2. Request authorization to purchase Two (2) New 2008 Ford E-350 15 Passenger Vans through the County's membership/participation with TASB's "Buyboard" Cooperative Purchasing Program;
Units Price Buyboard Adm. Fees Total
2 $24,932.00 $400.00 $ 50,264.00
Less: Trade-in ($3,250.00 each) ( 6,500.00)
for a TOTAL PURCHASE PRICE $ 43,764.00
F.
HIDTA
1.
Presentation for discussion acceptance and approval to exercse the "thirty (30) day written notice of termination of contract" with Angel's Maid and Janitoral Services in connection with Contract No. C-07-013-01-29-"Janitorial Services" as recommended for consideration by the Hidalgo County HIDTA Task Force.
G.
IT Department:
1.
Requesting authority to purchase computer equipment and/or peripherals (1-Fatpipe 1901-W 15MB Warp Load Balancer for $10,620.00 including (1-RF-SRV-Gold-maintenance & support services agreement for one (1) year for $2,112.00 with "DEVOLVE CORP." through TCPN- Contract #R4504 with a total not to exceed $12,732.00.
H.
Health Department
1.
Requesting authority to purchase computer equipment and peripherals from state awarded vendors through our membership/participation in TBPC's Cooperative Purchasing Programs;
CISV vendor CDW-G through requisition #116237 for the total of $7,210.24
CISV vendor CDW-G through requisition #116237 for the total of $7,210.24
I.
WIC
1.
A. Presentation for discussion, consideration and action to award to the sole bid received for RFB #07-272-Lease of Office Space in the City of Rio Grande" for a WIC Program Clinic located in Starr County, including approval of the lease agreement (subject to legal review);
B. Presentation for discussion, consideration and recommendation to reject all bids received in connection with the RFB #07-273- Lease of Office Space in the City of Roma" for a WIC Program Clinic located in Starr County, with approval to readvertise the project
B. Presentation for discussion, consideration and recommendation to reject all bids received in connection with the RFB #07-273- Lease of Office Space in the City of Roma" for a WIC Program Clinic located in Starr County, with approval to readvertise the project
J.
Elections Department
1.
A. Requesting exemption from competitive requirements under Texas Local Government Code, Section 262.024 (a) (7)(D), "captive replacement parts or components for equipment" in connection with the purchase of proprietary components to the current Hidalgo County Voting System Machines and peripherals;
B. Authority to purchase from Election System & Software, Inc. (ES&S) Flash Card Gang Burner(s) (a proprietary replacement part or component of the iVotronic Voting System) with a unit price not to exceed $7,500.00 each.
B. Authority to purchase from Election System & Software, Inc. (ES&S) Flash Card Gang Burner(s) (a proprietary replacement part or component of the iVotronic Voting System) with a unit price not to exceed $7,500.00 each.
K.
Co. Wide
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
L.
Colonia Access Program Pct. 2
1.
Presentation for discussion, consideration, acceptance and approval of application of payment No 3 in the amount of $72,969.22 by IOC Company, LLC and as recommended for payment by project engineer, R. Gutierrez Engineering Corporation, in connection to Country Living Estates No 1 Subdivision Paving Improvements through contract C-CAP-07-009-03-13 (P.O. #585172)
2.
Presentation for consideration, discussion acceptance and approval of Change Order No 2 with project contractor, JM Construction for Primavera I Subdivision C-CAP-06-005-11-28 for materials and work adjustments in the amount of $12,852.93 (increase) as recommended by project engineer, R. Gutierrez Engineering Corporation a Border Colonia Access Program Project(s).
M.
Colonia Access Program Pct. 4
1.
A. Presentation for discussion, consideration and approval to rescind bid #CAP-07-003-02-07 for Road and Drainage Construction of Morningside Estates awarded by CC on 03/13/07 to S & G Paving, Inc.;
B. Pursuant to bid requirements (item #8 of Information to Bidders), requesting authority to seek forfeiture of the security deposited with submitted bid (5% of bid) by S & G Paving, Inc. through bid bond # B24464ACSTAR Insurance Company;
C. Requesting authority to re-advertise sealed bids for: Road Construction of Morningside Estates with the plans and specifications drafted through contracted engineer, J.E. Saenz & Associates under the BCAP for Precinct #4; or, if none of the above are necessary;
D. Approval of final construction contract (including all complying documentation, bonds, etc.) with S & G Paving, Inc., awarded vendor for the: Road Construction of Morningside Estates with authority for County Judge or a Court member to execute document(s) and BCAP Director to issue Notice to Proceed;
B. Pursuant to bid requirements (item #8 of Information to Bidders), requesting authority to seek forfeiture of the security deposited with submitted bid (5% of bid) by S & G Paving, Inc. through bid bond # B24464ACSTAR Insurance Company;
C. Requesting authority to re-advertise sealed bids for: Road Construction of Morningside Estates with the plans and specifications drafted through contracted engineer, J.E. Saenz & Associates under the BCAP for Precinct #4; or, if none of the above are necessary;
D. Approval of final construction contract (including all complying documentation, bonds, etc.) with S & G Paving, Inc., awarded vendor for the: Road Construction of Morningside Estates with authority for County Judge or a Court member to execute document(s) and BCAP Director to issue Notice to Proceed;
N.
Sheriff's Office
1.
Requesting authority to exercise the first (1st) year of the additional two (2) one (1) year extension options as provided in current contract for "Drug Testing Collection Services" for Hidalgo County Sheriff s Office, under the same rates, terms and conditions with NTC Drug Testing Services, Inc.
Effective: 08/22/07 - 08/21/08
Effective: 08/22/07 - 08/21/08
14.
Budget & Management - Valde Guerra:
A.
Discussion, consideration and action of anticipated Capital Improvement Projects and financing methods.
B.
Status Report on 2008 Budget Process
C.
Safety Division:
1. Discussion, consideration and approval to reimburse the Hidalgo County Property & Casualty Claims Fund Bank Account for claims paid by Tristar Risk Management for the period starting July 1, 2007 to July 31, 2007 in the amount of $50,359.83.
2. Approval of wire transfer to cover the claims paid.
1. Discussion, consideration and approval to reimburse the Hidalgo County Property & Casualty Claims Fund Bank Account for claims paid by Tristar Risk Management for the period starting July 1, 2007 to July 31, 2007 in the amount of $50,359.83.
2. Approval of wire transfer to cover the claims paid.
D.
Precinct # 1:
1. Discussion, consideration and approval of a Construction and Maintenance Agreement for FM 88 Drainage Outfall Improvements between the State of Texas and the County of Hidalgo.
2. Authority for County Judge to sign the required documents: Construction and Maintenance Agreement for FM 88 Drainage Outfall Improvements (CSJ: 0698-03-080)
1. Discussion, consideration and approval of a Construction and Maintenance Agreement for FM 88 Drainage Outfall Improvements between the State of Texas and the County of Hidalgo.
2. Authority for County Judge to sign the required documents: Construction and Maintenance Agreement for FM 88 Drainage Outfall Improvements (CSJ: 0698-03-080)
E.
Approval of 2007 interdepartmental transfer within Certificate of Obligation Series 2004 (1334) from the Health Department-Edinburg Renovation Project (program 022) to the newly created Buildings & Grounds - Parking Lot Project (program 038) in the amount of $88,553.27.
F.
Approval of 2007 inter-departmental transfer from Countywide Administration - Contingency to Countywide Administration Emergency Management (1100) in the amount of $10,000.00.
G.
Approval of 2007 interdepartmental transfer from Counyt Wide Administration into District Clerk's (1100) in the amount of $23,642.39 to fund salaries and related fringes.
H.
Approval of 2007 interdepartmental transfer from Countywide Administration - Contingency to Juvenile Probation Dept (1100) in the amount of $200,000.00.
I.
County Court -At- Law No. 1
Discussion, consideration and approval of revised salary schedule for correction of agenda item no. 4926 approved by CC on 08-07-07 (reallocation of interpreter pay from slots 021-001-0004 to 021-001-0005).
Discussion, consideration and approval of revised salary schedule for correction of agenda item no. 4926 approved by CC on 08-07-07 (reallocation of interpreter pay from slots 021-001-0004 to 021-001-0005).
J.
Approval of 2007 intradepartmental transfer - Pct #3 - C.O. 2001 (1331)
K.
Approval of 2007 intradepartmental transfer - Pct #3 - C.O. 2006 (1336)
15.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071 & 551.072 to discuss the following:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Closed Session: Cause No. C-1716-07-E; Texas Association of Counties, County Government Risk Pool vs Hidalgo County and Enrique Escalon, 275th Judicial District Court, Hidalgo County, Texas
16.
Open Session:
A.
Real Estate Acquisition
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
C.
Pending and/or potential litigation
D.
Open Session: Cause No. C-1716-07-E; Texas Association of Counties, County Government Risk Pool vs Hidalgo County and Enrique Escalon; 275th Judicial District Court, Hidalgo County, Texas
17.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
18.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
19.
Adjourn