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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING December 3, 2019 2:00 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-73462
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-73461
Presentation of Fund Information Report
3.
2019 Intradepartmental transfers:
A.
AI-73436
2019 - 430th DC (1100)
B.
AI-73469
2019 - Nuisance Abatement Division (1100)
C.
AI-73466
2019 - Pct 2 Parks (1100)
D.
AI-73463
2019 - County Judge (1100)
E.
AI-73453
2019 - County Treasurer (1100)
F.
AI-73439
2019 - Planning Dept. (1100)
G.
AI-73423
2019 - 139th D.C. (1100)
4.
2019 Interdepartmental transfers:
A.
AI-73468
Criminal District Attorney (1100): Approval of 2019 interdepartmental transfer from Autopsies, program 003, to Criminal DA, program 002, in the amount of $12,000.00 to fund invoices for Gregorio Pina, III, Ph.D.
B.
AI-73432
Pct. #1 (1200):
Approval of 2019 interdepartmental transfer from fund 1200 program 005 to program 266 in the amount of $104,469.70 to fund anticipated expenditures for Mile 4 1/2 W road project.
5.
Planning Department:
A.
AI-73450
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Headstart:
A.
AI-73307
Approval of Monthly Average Daily Attendance (ADA) Report: October 2019
B.
AI-73308
Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: October 2019
C.
AI-73309
Approval of Monthly Special Services Report: October 2019
D.
AI-73306
Approval of Monthly Financial Report: October 2019
7.
Membership Dues/Certification:
A.
AI-73438
398th State District Court:
Requesting approval of membership by 398th State District Court to Texas Association For Court Administration for 2019 for Maribel Reyna and Francisco Fuentes in the amount of $75.00 each with authority for County Treasurer to issue reimbursement checks after review/audit procedures are completed by County Auditor through submitted requisitions [identified in BACKGROUND] and issuance of Purchase Orders to each.
Requesting approval of membership by 398th State District Court to Texas Association For Court Administration for 2019 for Maribel Reyna and Francisco Fuentes in the amount of $75.00 each with authority for County Treasurer to issue reimbursement checks after review/audit procedures are completed by County Auditor through submitted requisitions [identified in BACKGROUND] and issuance of Purchase Orders to each.
8.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-73434
Requesting approval of payment of invoice #19D1 in the amount $14,700.00 submitted by Alpha Infrastructure Engineering, PLLC., in connection with professional engineering services provided for Pct. 1 for General Management, Coordination, and Construction Oversight Services for Mile 6 West Rd Structures Demolition Project.
B.
AI-73385
1. Requesting approval to rescind action on AI-72648 approved by CC, Oct.22, 2019, for a 36 month maintenance agreement with Xerox Corp.;
2. Requesting approval to continue on a month to month maintenance agreement (DIR-TSO-3043) with Xerox Corp. under the same rates, terms and conditions.
C.
AI-73357
Acceptance and approval of invoices of Premium/Fees and attached hereto as 2020-2021 Coverage Summary for Property and Casualty Insurance Policies in the total amounts of $837,654.00 McGriff Siebles & Williams of Texas, Inc. and $1,971,586.00 to Montalvo Insurance Agency effective January 01, 2020 through January 01, 2021 with authority for County Treasurer to issue checks after review, audit and processing procedures are completed by County Auditor with the authority for County Executive Officer to sign any applicable documentation received throughout term of insurance coverage.
D.
AI-73377
Requesting authority to exercise the sixty (60) day grace period extension as provided in the current contract E-19-002-12-04 for Hidalgo County - "Drug & Alcohol Testing for H.C. Employees" with Lab Services, Inc. under the same rates, terms and conditions so as to have no lapse in service while procurement process is completed and awarded.