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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS December 3, 2019 1:30 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -73455
Approval of Second Amendment to Interlocal Agreement between the County of Hidalgo Urban County Program and Hidalgo County Drainage District No. 1 for the construction of drainage structures/improvements of the 2015 GLO Flood Grant Trenton Drain Phase II and III project located in Pct. 4
B.
AI -73454
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Surveying Services.
2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Surveying Services On-Call (on as needed basis) required for Hidalgo County Drainage District Projects.
3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Surveying Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Surveying Services On-Call (on as needed basis) for Hidalgo County Drainage District Projects.
2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Surveying Services On-Call (on as needed basis) required for Hidalgo County Drainage District Projects.
| (C-HCDD1-19-082-__-__) | ||
| FIRM NAME: | SCORE: | RANK: |
| Quintanilla, Headley & Associates | 94.00 | |
| SAMES, Inc. | 92.67 | |
| Melden & Hunt, Inc. | 90.33 |
3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Surveying Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Surveying Services On-Call (on as needed basis) for Hidalgo County Drainage District Projects.
6.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -73445
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions: Jackson Drain Improvement-Budget:310
1. Application for Payment No. 1 in the amount of $41,490.00 from RDH Site & Concrete, LLC pertaining to Construction Contract No. HCDD1-19-054-07-30
Project Engineer: Jose N. Saldivar,P.E.-HCDD1 PO#638369
1. Application for Payment No. 1 in the amount of $41,490.00 from RDH Site & Concrete, LLC pertaining to Construction Contract No. HCDD1-19-054-07-30
Project Engineer: Jose N. Saldivar,P.E.-HCDD1 PO#638369
B.
AI -73471
1. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements,
Mor-Wil, LLC, for RFB No. HCDD1-19-077-11-27, "
Hidlago County Precinct No. 4 J-09 Phase IV Rural Drainage Development 2012 Bond Project", Base Bid and Alternate 1, in the total amount $840,789.07, as recommended by HCDD1 Engineer IV, Jose Noe Saldivar, P.E, (subject to Legal Approval and Compliance with HB1295).
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
7.
General Fund:
A.
AI -73470
Requesting authority to advertise and approval of plans and specifications developed by, HCDD1 Engineer IV, Jose Noe Saldivar, P.E., for:
"Hidalgo Drain & Dicker Road Box Culvert Crossing)" -RFB No. HCDD1-20-001-12-27, including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
8.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
9.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
10.
Adjourn