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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING December 10, 2019 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-73610
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-73611
Presentation of Fund Information Report
B.
AI-73562
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of September 2019.
3.
2019 Intradepartmental transfers:
A.
AI-73603
2019 - County Court at Law No. 8 (1100)
B.
AI-73600
2019 - County Clerk's (1100)
C.
AI-73599
2019 - Public Affairs (1100)
D.
AI-73535
2019 - Pct 2 CRC Youth Facility (1100)
E.
AI-73539
2019 - Pct 2 Parks (1100)
F.
AI-73538
2019 - Pct 2 Sanitation (1100)
G.
AI-73551
2019 - Pct 2 Administration (1200)
H.
AI-73582
2019 - D.A. CJD BPU (1281)
I.
AI-73548
2019 - D.A. ASU (1281)
J.
AI-73579
2019 - Jail (1100)
K.
AI-73491
2019 - Pct 1 Sanitation (1100)
L.
AI-73577
2019 - Pct 1 R&B (1200)
M.
AI-73560
2019 - Pct 1 Adm. (1200)
N.
AI-73543
2019 - IT Department (1100 C.W.)
O.
AI-73546
2019 - Jail (1100)
P.
AI-73536
2019 - CO2017-Pct 2 Military Hwy Ext Prj (1351)
Q.
AI-73512
2019 - Purchasing (1100)
R.
AI-73520
2019 - FLOOD CTRL WTR EXT'18 (1100)
S.
AI-73501
2019 - Facilities Managment (1100)
T.
AI-73507
2019 - Health & Human Services Dept. / TECE (1293)
U.
AI-73478
2019 - Health & Human Services Dept. / RLSS (1293)
V.
AI-73483
2019 - Health & Human Services Dept. - TB State (1293)
W.
AI-73485
2019 - Health & Human Services Dept. - TB Fed (1293)
X.
AI-73489
2019 - Health & Human Services Dept. / Clinics (1100)
Y.
AI-73493
2019 - Health & Human Services Dept. - PHEP Hazards (1293)
Z.
AI-73494
2019 - Health & Human Services Dept. / IMM (1293)
AA.
AI-73490
2019 - Constables Precinct 5 (1100)
BB.
AI-73492
2019 - Pct.4 UT Health (1200)
CC.
AI-73509
2019 - District Clerk - (1100)
4.
2019 Interdepartmental transfers:
A.
AI-73595
PCT 3 Sanitation (1100):
Approval of 2019 interdepartmental transfer from CW Adm. Contingency to PCT 3 Sanitation in the amount of $45,500 to fund operations for remainder of 2019.
Approval of 2019 interdepartmental transfer from CW Adm. Contingency to PCT 3 Sanitation in the amount of $45,500 to fund operations for remainder of 2019.
B.
AI-73592
PCT 1 Sanitation (1100):
Approval of 2019 interdepartmental transfer from CW Adm. Contingency to PCT 1 Sanitation in the amount of $15,500 to fund operations for remainder of 2019.
Approval of 2019 interdepartmental transfer from CW Adm. Contingency to PCT 1 Sanitation in the amount of $15,500 to fund operations for remainder of 2019.
C.
AI-73533
Pct 2 CRC Youth Facility (1100):
Approval of 2019 interdepartmental transfer from Pct 2 CRC San Juan to Pct 2 CRC Youth Facility in the amount of $650.00 to fund operating expenditures.
Approval of 2019 interdepartmental transfer from Pct 2 CRC San Juan to Pct 2 CRC Youth Facility in the amount of $650.00 to fund operating expenditures.
D.
AI-73565
Public Defense (1100): Approval of 2019 interdepartmental transfer from CW Adm. Contingency to Public Defense in the amount of $250,000.00 to fund operations for remainder of 2019.
E.
AI-73498
Various Accounts (1100):
Approval of 2019 interdepartmental transfer from Health Clinics to Various Departments to fund Telephone.
Approval of 2019 interdepartmental transfer from Health Clinics to Various Departments to fund Telephone.
5.
Planning Department:
A.
AI-73519
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
County Judge's Office:
A.
AI-73604
Resolution in support of a Congressional Medal of Honor Award for Vietnam Veteran Mr. Cruz Yanez.
7.
Executive Office:
A.
AI-73500
Approval of 457 plan hardship withdrawal request for employee #072958
8.
Tax Refunds:
A.
AI-73542
| ACCOUNT NUMBER | PAYER | AMOUNT |
| M0570.00.000.0001.00 | TCP MAIN PLACE PARTNERS LP | $19,963.87 |
| M0570.00.000.0001.00 | TCP MAIN PLACE PARTNERS LP | $21,247.54 |
| M0570.00.000.0002.00 | TCP MAIN PLACE PARTNERS LP | $5,573.98 |
| M0570.00.000.0002.00 | TCP MAIN PLACE PARTNERS LP | $5,181.54 |
| M0570.00.000.0003.00 | TCP MAIN PLACE PARTNERS LP | $6,488.13 |
| M0570.00.000.0003.00 | TCP MAIN PLACE PARTNERS LP | $5,890.75 |
| M0570.00.000.0004.00 | TCP MAIN PLACE PARTNERS LP | $1,300.44 |
| M0570.00.000.0004.00 | TCP MAIN PLACE PARTNERS LP | $1,406.49 |
| M0570.00.000.0005.00 | TCP MAIN PLACE PARTNERS LP | $2,101.58 |
| M0570.00.000.0005.00 | TCP MAIN PLACE PARTNERS LP | $906.61 |
| M4010.00.008.0001.00 | RST TEXAS REAL ESTATE LP | $31,211.10 |
B.
AI-73521
| ACCOUNT NUMBER | PAYER | AMOUNT |
| W3800.93.017.0000.27 | UNITED STATES TREASURY/ANIZA PINON | $3,405.65 |
C.
AI-73513
| ACCOUNT NUMBER | PAYER | AMOUNT |
| M3172-1A-000-0002-00 | CORELOGIC | $4,389.22 |
| T0803-01-000-0190-00 | LERETA,LLC | $2,512.76 |
9.
Membership Dues/Certifications:
A.
AI-73514
430th State District Court:
Approval to pay 2019-2020 Hidalgo County Bar Association membership dues in the amount of $75.00 for Judge Israel Ramon Jr. with authority for County Treasurer to issue check after review and auditing procedures are completed and subject to receipt of fully executed "Affidavit" from Judge Israel Ramon Jr.
Approval to pay 2019-2020 Hidalgo County Bar Association membership dues in the amount of $75.00 for Judge Israel Ramon Jr. with authority for County Treasurer to issue check after review and auditing procedures are completed and subject to receipt of fully executed "Affidavit" from Judge Israel Ramon Jr.
B.
AI-73515
430th District Court:
Approval to pay 2019-2020 Texas Association for Court Administration membership dues in the amount of $75.00 for Salvador Padilla with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.Duly to receipt of fully executed affidavit from Salvador Padilla.
Approval to pay 2019-2020 Texas Association for Court Administration membership dues in the amount of $75.00 for Salvador Padilla with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.Duly to receipt of fully executed affidavit from Salvador Padilla.
C.
AI-73473
Requesting approval of requisition #405564 for 2019 membership dues to the Sheriff's Association of Texas for Sheriff Jose Eduardo Guerra, Chief Deputy Mario Lopez, Division Chiefs: Gabriel Castaneda, Steve Herrera, Oscar Montoya and Roy Quintanilha and Captains: Raul Cantu, Ricardo Enriquez, David Friedlein, Norberto Leal, Gerardo Lopez, Joe R. Vasquez and Belinda Madrigal in the amount of $25.00 each with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
D.
AI-73472
Sheriff Department:
Requesting approval for requisition no. 405566 for 2019 membership dues to the Texas Jail Association for Chief Roy A. Quintanilha, Captain Belinda Madrigal and Captain Joe R. Vasquez in the amount of $30.00 each with the authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval for requisition no. 405566 for 2019 membership dues to the Texas Jail Association for Chief Roy A. Quintanilha, Captain Belinda Madrigal and Captain Joe R. Vasquez in the amount of $30.00 each with the authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
10.
Budget & Management:
A.
AI-73532
Salary Sweep (1100):
Approval to transfer lapsed salaries, fringe benefits, and allowances from various departments into the Co. Wide Adm.-Contingency account.
Approval to transfer lapsed salaries, fringe benefits, and allowances from various departments into the Co. Wide Adm.-Contingency account.
B.
AI-73561
Pct. 4 Road & Bridge Salary Sweep (1200): Approval to transfer Pct. 4 Road & Bridge lapsed salaries and fringes into Pct. 4 Road Maintenance accounts to fund various operating expenses.
C.
AI-73499
Telephone Sweep (1100):
Approval to transfer General Fund lapsed telephone expenditures from various departments to the I.T. Countywide-Telephone account.
Approval to transfer General Fund lapsed telephone expenditures from various departments to the I.T. Countywide-Telephone account.
D.
AI-73477
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of November 16-30, 2019 in the amount of $56,114.61 and requesting approval of wire transfer.
E.
AI-73476
1. Approval of reimbursement in the amount of $1,373,368.26 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 11/21/19 to 12/04/19.
2. Approval of wire transfer to cover claims paid.
| 11/21-27/19 | $ 840,857.85 |
| 11/29-29/19 | $ 13,576.15 |
| 12/02-04/19 | $ 518,934.26 |
| TOTAL | $1,373,368.26 |
11.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-73588
Requesting acceptance and approval of invoice as submitted by B2Z Engineering for professional engineering services under WA #1 Contract# C-18-227-09-18 for "Structural Assessment Jail Kitchen", through the current Agreement.(PO #802409).
| Invoice # | Amount |
| 40080 | $1,135.21 |
B.
AI-73589
Requesting acceptance and approval of invoices as submitted by B2Z Engineering for professional engineering services under WA #2 Contract# C-18-273-11-20 for "Hidalgo County Sheriff's Office Detention Barracks", through the current Agreement.(PO #803340):
| Invoice # | Amount |
| 20185 | $4,187.86 |
| 20192 | $ 911.50 |
C.
AI-73596
139th State District Court:
Approval of one 48 month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's membership with DIR Cooperative Contract DIR-CPO-4435.
| Requisition # | Months | Model | Monthly Payment |
| 00405456 | 48 | IMC4500 | $172.30 |
D.
AI-73591
Budget:
Approval of one 36 month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's membership with DIR Cooperative Contract DIR-CPO-4435:
| Requisition # | Months | Model | Monthly Payment |
| 00405180 | 36 | IMC6000 | $470.54 |
| 00405180 | 36 | IMC6000 | $382.54 |
E.
AI-73580
Requesting acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #4 Contract# C-18-142-05-08 for "Hidalgo County Sheriff's Office Bus Barn", Through the current (On-Call) Agreement.(PO#800977).
| Invoice # | Amount |
| 10030573 | 1,833.95 |
F.
AI-73505
Requesting approval for the redesign of Hidalgo County Health and Human Services Website (http://hchd.org/), to include any future hardware, software, maintenance, technical support, updates, upgrades, licenses, automatic renewals and any other pertinent related services with "Icon Enterprisee dba CivicPlus" thru the Sole Source declaration on 12/11/2012 under AI-35478 in the amount of $12,300.00 including authority for County Judge or Designee to execute said agreement subject to receipt of fully executed 1295 form.
G.
AI-73576
District Attorney:
Approval of fifteen (15) 48 Month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's Participation/Membership with DIR Cooperative Contract [DIR-CPO-4435];
| Requisition# | Months | Model | Monthly Payment |
| [406038] (10-Locations) [Felony - Admin] [Check Fraud - Admin] [Intake - Admin] [Misdemeanor - Admin] [Special Crimes Unit - Admin] [Civil / Juvenile - Admin [Admin 2 - Admin] [Civil Litigation - Admin] [Victims Assistance - Admin] [Victims Unit Court Advocate - Admin] |
48 | MP5055SP | $ 219.36 |
| [406038] (4-Locations) [Felony - Reception] [Check Fraud - Reception] [Intake - Reception] [Misdemeanor - Reception] |
48 | MP5055SP | $198.19 |
| [406038] (1-Location) [Admin 1 - Admin Color] |
48 | IMC4500 | $198.61 |
H.
AI-73553
Requesting approval to pay invoice #11327901 in the amount of $2,578.26 for FM 88 Project (5th St.- FM 1925) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
I.
AI-73554
PCT. #1 (1315):
Requesting approval to pay invoice #11327909 in the amount of $75,289.58 for Mile 6 Project (M11-SH107) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
J.
AI-73555
PCT. #1:
Requesting approval to pay invoice #11327916 in the amount of $34,498.00 for Mile 10 Project (Mile 6-FM1015) - WA#1, as submitted by contracted project engineer, L & G Consulting Engineers, Inc.
K.
AI-73556
Pct. #1:
Requesting acceptance & approval of invoice #11327896 in the amount of $450.00 for FM 493 South project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
Requesting acceptance & approval of invoice #11327896 in the amount of $450.00 for FM 493 South project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
L.
AI-73557
PCT. #1 (1351):
Requesting approval to pay invoice # 10044 in the amount of $4,788.50 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC.
M.
AI-73552
Requesting approval to pay the following invoices for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.:
| Project | PO Number | Inv. Date | Inv. Number | Inv. Amount |
| WA#1 | 785461 | 11/30/19 | 11327905 | $33,146.95 |
| WA#2 | 793535 | 11/30/19 | 11327906 | $11,777.95 |
N.
AI-73351
Approval to exercise the County's option to utilize the final one (1) year renewal/extension term under contract C-18-204-12-18 for "Hauling Services Of All Road Materials (excluding Hot Mix) with Roy's Hauling Services, Inc. (under same rates terms and conditions) subject to compliance with HB 1295.
O.
AI-73550
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Requesting acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #3 Contract# C-18-142-05-08 for Five (5) Bus Shelters with accessible parking (PO#789747):
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P.
AI-73544
Approval of Application for Payment No. 9 in the amount of $147,123.13 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E.
Q.
AI-73525
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Las Milpas Park Youth Facility Project | 12/02/19 | 20188 | $ 2,920.91 | 767363 |
| Las Milpas Road Project | 12/02/19 | 20189 | $ 7,027.29 | 777422 |
| N. San Juan Park Swimming Pool Project | 12/02/19 | 20190 | $ 868.71 | 782815 |
| Regional Linear Park Project-Phase II | 12/02/19 | 20191 | $64,941.95 | 790326 |
| Valle Alto Park Youth Facility Project | 12/02/19 | 20193 | $ 548.41 | 792886 |
| Dicker Road Project | 12/02/19 | 20194 | $10,550.26 | 803856 |
| Indoor Baseball Restroom Project | 12/02/19 | 20195 | $ 653.69 | 807991 |
R.
AI-73530
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Regional Linear Park Project (WA#10) | 11/30/19 | 11327904 | $ 6,135.10 | 779803 |
| SH 107/BUS 281 Roadway & Drainage Improvement Project | 11/30/19 | 11327922 | $ 1,782.87 | 750481 |
| Cesar Chavez Road Project (WA#1) | 11/30/19 | 11327923 | $ 5,064.97 | 732294 |
| Eldora Road Project | 11/30/19 | 11327924 | $43,547.61 | 732796 |
S.
AI-73531
1. Requesting approval to declare as "Surplus" the items listed in Exhibit "A" [office furniture, equipment, vehicles] for the purpose of sale through auction scheduled for 01-18-2020 in accordance with Texas Local Government Code 263.152(a)(1);
2. Requesting authority to publish advertisement for the auction of surplus items scheduled for 01-18-2020.
2. Requesting authority to publish advertisement for the auction of surplus items scheduled for 01-18-2020.
T.
AI-73534
1. Requesting approval to declare "Surplus" the items listed in Exhibit "A" [vehicles, heavy machinery] for the purpose of sale through on-line auction scheduled for 01-25-2020 in accordance with Texas Local Government Code 263.152(a)(1);
2. Requesting authority to publish advertisement for the auction of surplus items scheduled for 01-25-2020.
2. Requesting authority to publish advertisement for the auction of surplus items scheduled for 01-25-2020.
U.
AI-73295
Authority to advertise and approval of procurement packet for "Dental Care Provider Network for HC Indigent Health Care Level 2 Program" - 2019-291-01-15-HGO with authority to re-advertise when/if necessary/required.
V.
AI-73503
Approval of the following invoice (for processing and payment) as submitted by contracted project engineer; B2Z Engineering.
| Invoice No. | Project | Invoice Date | P.O. Number | Invoice Amount |
| 40081 | Memorial Park Construction Phase Services | 12/2/2019 | 767241 | $1,306.71 |
W.
AI-73497
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO# |
| L&G Consulting Engineers, Inc. | 11/30/19 | 11327908 | $12,577.44 | 807672 |
X.
AI-73486
Approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | PO No. | Amount |
| 11327921 | 11-30-19 | Liberty Rd. WA #3 | 735526 | $ 7,171.20 |
| 11327897 | 11-30-19 | FM 681 Project | 625224 | $ 883.02 |
| 11327898 | 11-30-19 | FM 681 (FM 2221/FM 492) Project | 625225 | $ 577.35 |
| 11327910 | 11-30-19 | FM 494 Shary Rd. | 779844 | $ 2,000.00 |
| 11327911 | 11-30-19 | Mile 3 Project WA #4 | 771660 | $ 6,493.00 |
| 11327899 | 11-30-19 | Mile 3 WA #6 (Tom Gill to FM 2221) | 784305 | $ 10,520.30 |
| 11327902 | 11-30-19 | Veterans Blvd. WA #2 | 763269 | $ 12,037.50 |
| 11327912 | 11-30-19 | Veterans Blvd. WA #3 | 772041 | $134,800.00 |
| 11327913 | 11-30-19 | FM 676 WA #2 (SH 107 to Taylor) | 806793 | $140,140.00 |
Y.
AI-73523
Approval of the additional of the fuel cards/users including, but limited to, the following:
1. Hidalgo County Adult Probation Department - delete fuel card users
2. Hidalgo County Sheriffs' Office - add fuel card and fuel card users
3. Hidalgo County Health & Human Services Department - EL fuel cards
1. Hidalgo County Adult Probation Department - delete fuel card users
2. Hidalgo County Sheriffs' Office - add fuel card and fuel card users
3. Hidalgo County Health & Human Services Department - EL fuel cards