|
CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING December 17, 2019 10:00 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-73713
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-73714
Presentation of Fund Information Report
B.
AI-73629
Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters.
C.
AI-73630
Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports.
D.
AI-73704
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of October 2019.
3.
2019 Intradepartmental transfers:
A.
AI-73706
2019 - General Litigation (1100)
B.
AI-73692
2019 - Purchasing (1100)
C.
AI-73703
2019 - Texas A&M AgriLife Extension Service (1100)
D.
AI-73644
2019 - 370th DC (1100)
E.
AI-73650
2019 - Health & Human Services Dept. / Zika HRSA (1293)
F.
AI-73660
2019 - Health & Human Services Dept. - TB Fed (1293)
G.
AI-73612
2019 - Health & Human Services Dept. - PHEP Hazards (1293)
H.
AI-73624
2019 - Health & Human Services Dept. - PHEP Hazards (1293)
I.
AI-73645
2019 - Hidalgo Co Constable Pct 1 (1100)
J.
AI-73615
2019 - Constable Precinct 4 (1100)
K.
AI-73622
2019 - FACILITIES MANAGEMENT (1100)
L.
AI-73633
2019 - Probate Court (1243)
M.
AI-73636
2019 - County Commissioners (1100)
N.
AI-73638
2019 - Insurance (1100)
O.
AI-73643
2019 - Human Resources (1100)
4.
2019 Interdepartmental transfers:
A.
AI-73691
Health ADM (1100) Approval of 2019 interdepartmental transfer from CW Adm. Contingency (002) to Health ADM (001) in the amount of $15,000 to fund penalty fees for violations assessed by Texas Commission on Environmental Quality TCEQ for Stormwater Management Program.
B.
AI-73694
Civil Service (1100): Approval of 2019 interdepartmental transfer from CW Adm. Contingency (002) to Civil Service (037) in the amount of $8,000.00 to fund legal services.
C.
AI-73702
Constable Pct. 3 (1100):
Approval of 2019 interdepartmental transfer from Co Wide Admin to Constable Pct. 3 in the amount of $8,000.00 to fund gasoline expenditures for the remainder of the year.
Approval of 2019 interdepartmental transfer from Co Wide Admin to Constable Pct. 3 in the amount of $8,000.00 to fund gasoline expenditures for the remainder of the year.
D.
AI-73670
Pct. #1 (1351):
Approval of 2019 interdepartmental transfer from program 239,242, & 243 to program 267 in the amount of $122,042.63 to fund expenditures for M4W reconstruction project.
Approval of 2019 interdepartmental transfer from program 239,242, & 243 to program 267 in the amount of $122,042.63 to fund expenditures for M4W reconstruction project.
E.
AI-73683
Pct. #1 (1350):
Approval of 2019 interdepartmental transfer from program 211,222,229,257, and 263 to program 267 in the amount of $122,042.62 to fund expenditures for M4W reconstruction project.
Approval of 2019 interdepartmental transfer from program 211,222,229,257, and 263 to program 267 in the amount of $122,042.62 to fund expenditures for M4W reconstruction project.
F.
AI-73614
Arbitrage Calc(1100):
Approval of 2019 interdepartmental transfer from Co.Wide Adm-Contingency into Arbitrage Calc in the amount of $3,000.00 to fund final arbitrage report for CO2009C.
Approval of 2019 interdepartmental transfer from Co.Wide Adm-Contingency into Arbitrage Calc in the amount of $3,000.00 to fund final arbitrage report for CO2009C.
5.
Planning Department:
A.
AI-73699
1.
PIPELINE AND UTILITY PERMITS
a. Applicant: North Alamo Water Supply Corporation
Legal Description: Highland Farms Subdivision No. 2 lot 13 (Pct. 2) (Hutto Road and Mile 9 North Road)
Location of Pipeline or Utilities: Existing 2" water line north of Mile 9 North Road.
Proposed improvement within Right-of-Way: One 3/4" water service line with a 2" PVC casing boring Mile 9 North Road.
b. Applicant: Agua SUD
Legal Description: Texan Gardens lot 14 Blk. 15 (Pct. 3) (Mile 7 North Road and Texan Road)
Location of Pipeline or Utilities: Existing 12" water line east of Texan Road.
Proposed improvement within Right-of-Way: One 8" water line with a 16" PVC casing boring Texan Road.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: Alamo Land & Sugar Co. lot 15 Blk. 64 (Pct. 4) (Texas Road and Alamo Road)
Location of Pipeline or Utilities: Existing 6" water line south of Texas Road.
Proposed improvement within Right-of-Way: One 3/4" water service line with a 2" PVC casing boring Texas Road.
a. Applicant: North Alamo Water Supply Corporation
Legal Description: Highland Farms Subdivision No. 2 lot 13 (Pct. 2) (Hutto Road and Mile 9 North Road)
Location of Pipeline or Utilities: Existing 2" water line north of Mile 9 North Road.
Proposed improvement within Right-of-Way: One 3/4" water service line with a 2" PVC casing boring Mile 9 North Road.
b. Applicant: Agua SUD
Legal Description: Texan Gardens lot 14 Blk. 15 (Pct. 3) (Mile 7 North Road and Texan Road)
Location of Pipeline or Utilities: Existing 12" water line east of Texan Road.
Proposed improvement within Right-of-Way: One 8" water line with a 16" PVC casing boring Texan Road.
c. Applicant: North Alamo Water Supply Corporation
Legal Description: Alamo Land & Sugar Co. lot 15 Blk. 64 (Pct. 4) (Texas Road and Alamo Road)
Location of Pipeline or Utilities: Existing 6" water line south of Texas Road.
Proposed improvement within Right-of-Way: One 3/4" water service line with a 2" PVC casing boring Texas Road.
B.
AI-73641
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Monthly Fee Reports:
A.
AI-73602
District Attorney's Office Check Fraud Fees Monthly Report - 2019 November
B.
AI-73537
District Clerks Office fee report for the month of November 2019 $336,732.03
7.
Executive Office:
A.
AI-73637
Approval of payment for invoice dated 12/10/2019 in the amount of $13.00 as submitted by McGriff, Seibels & Williams of Texas, Inc. for adjustments to the 2019 County Wide Commercial Property Policy, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
8.
Membership Dues/Certifications:
A.
AI-73705
County Court #6:
Approval to renew membership to Texas Association for Court Administration with reimbursement of membership dues paid in the amount of $75.00 to Raquel Nevarez with authority for County Treasurer to issue check after review and procedures are completed by the County Auditor.
Approval to renew membership to Texas Association for Court Administration with reimbursement of membership dues paid in the amount of $75.00 to Raquel Nevarez with authority for County Treasurer to issue check after review and procedures are completed by the County Auditor.
9.
Pct. #2:
A.
AI-73626
Requesting approval of payment for Invoice No. 2019-4 submitted by Hidalgo County Urban Program in the amount of $3,703.20 for advertising expenses that were incurred for the Pct 2 North San Juan Swimming Pool Project and are now ineligible due to the project being cancelled.
10.
Urban County:
A.
AI-73658
Request for approval of one (1) applicant in the City of Weslaco under the Owner-Occupied Housing Rehabilitation Program.
B.
AI-73609
Request for approval of one (1) applicant in the City of San Juan and five (5) applicants in the Countywide area under the Owner-Occupied Housing Rehabilitation Program, contingent upon environmental review clearance.
C.
AI-73586
Request for approval of one (1) applicant in the City of Alamo, one (1) applicant in the City of Mercedes and three (3) applicants in the Countywide area under the Owner-Occupied Housing Rehabilitation Program, contingent upon environmental review clearance.
11.
Pct. #4:
A.
AI-73680
Requesting approval for the RGV Food Bank Distribution to use the San Carlos Endowment Center Community/Cultural Rooms (including the parking lot area) at Precinct 4 on Wednesday, January 15, 2020 from 9 am-11am.
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-73682
Pct. #3:
1. Requesting approval to declare as "Surplus" the items listed in Exhibit "B" [equipment, vehicles] for the purpose of sale through auction scheduled for 01-25-2020 in accordance with Texas Local Government Code 263.152(a)(1);
2. Requesting authority to publish advertisement for the auction of surplus items scheduled for 01-25-2020.
2. Requesting authority to publish advertisement for the auction of surplus items scheduled for 01-25-2020.
B.
AI-73628
Constable Pct. 3
Pursuant to Texas Local Government Code, 263.151 (1)-152 a (3), Hidalgo County Constable Precinct 3 is requesting approval to surplus and remove the following assets from their inventory detailed on:
Exhibits "A" thru "D" for the purpose of destruction and disposal via Hidalgo County Sheriff's Office (on their time schedule). The bulletproof vests have been worn excessively, are now expired and no longer useful for their intended purpose.
Pursuant to Texas Local Government Code, 263.151 (1)-152 a (3), Hidalgo County Constable Precinct 3 is requesting approval to surplus and remove the following assets from their inventory detailed on:
Exhibits "A" thru "D" for the purpose of destruction and disposal via Hidalgo County Sheriff's Office (on their time schedule). The bulletproof vests have been worn excessively, are now expired and no longer useful for their intended purpose.
C.
AI-73631
Requesting approval of payment of invoice # 1 in the amount $12,700.60 submitted by Strada Group Developing Solutions, in connection with the consulting, design, and construction engineering for the "Solar Light Project Monte Alto" for Pct. 1.
D.
AI-73648
Justice of the Peace PCT. #5, Place 1 is requesting the removal of fixed assets in Exhibit A from the Hidalgo County's Inventory List. with all supporting documents are attached herein.
E.
AI-73481
Approval of the following invoices (for processing and payment) as submitted by contracted project engineer; L&G Consulting Engineers, Inc.
| Invoice No. | Invoice Date | Project | Invoice Amount | P.O. Number |
| 11327919 | 11/25/2019 | Mile 5 Project WA#2 | $ 47,531.40 | 808447 |
| 11327917 | 11/30/2019 | FM1925 from 907 East to East SH68 WA#1 | $ 1,909.24 | 703928 |
| 11327925 | 11/30/2019 | FM1925 WA#3 Alamo Rd. to Sharp Rd. | $ 16,776.00 | 785987 |
| 11327920 | 11/30/2019 | FM1925 WA#2 10th to McColl | $ 12,889.60 | 785986 |
| 11327918 | 11/30/2019 | FM1925 WA#1 1,500' W of FM2220 to 10th | $ 5,554.52 | 739761 |
| 11327903 | 11/30/2019 | FM2220 WA#1 FM676 to FM1925 | $ 5,646.10 | 728311 |
| 11327900 | 11/30/2019 | WA#4 Traffic Study Carmen Avila & Mile 22 1/2 | $ 9,684.72 | 805875 |
F.
AI-73632
HIDALGO COUNTY:
1. Authority to amend & revise with additions to the current list of vendors attached hereto [CC/AI#59380 of 4/18/17] the exemption in connection with the authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment through the established and approved procedures for the requisition and purchase order process with said authority through 12-31-21; and,
The following agenda items effective 01-01-20 through 12-31-21:
2. Requesting exemption from competitive bidding requirements under TX. Local Government Code, Chapter 262, Sections-.024(a)(3)-"an item necessary because of unforeseen damage to public property;", and (7)-"an item that can be obtained from only one source, including"-(B) films, manuscripts, or books -(D) "captive replacement parts or components for equipment;" and (11) "vehicle and equipment repairs"
3. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment} for County-owned vehicles and equipment from the vendors identified and detailed list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2020.
4. Requesting authority to purchase parts for County-owned vehicles, equipment, heavy equipment and machinery from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to purchase through December 31, 2020;
5. Requesting authority to purchase books, publications, films and manuscripts as detailed in attachments herein for those applicable Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities through all funding sources;
6. Requesting exemption from competitive bidding requirements under TX. Local Gov. Code, Chapter 262, Section .024(a)(8)(d)"an item of food for Sheriff Office, Adult Detention Facility, aka, County Jail), Texas Agri-life Extension Service including all other Hidalgo County Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities (i.e. Adult & Juvenile) through all funding sources with action valid through December 31, 2020;
7. Pursuant to same statute, specifically 262.024(d), action the following:
A. Solicitation of at least three (3) quotes by:
B. Telephone;
C. Written quotations;
8. Set the intervals for the solicitation of quotes for:
A. Current & historic time frame is 30 days;
B. Other as approved ________________;
9. Presentation for approval of the proposed draft solicitation quote/bid form including, terms, conditions, requirements, as detailed on Hidalgo County Purchase Order document valid through December 31, 2020.
1. Authority to amend & revise with additions to the current list of vendors attached hereto [CC/AI#59380 of 4/18/17] the exemption in connection with the authority to purchase repairs only (excludes maintenance for vehicles or equipment) for County-owned vehicles and equipment through the established and approved procedures for the requisition and purchase order process with said authority through 12-31-21; and,
The following agenda items effective 01-01-20 through 12-31-21:
2. Requesting exemption from competitive bidding requirements under TX. Local Government Code, Chapter 262, Sections-.024(a)(3)-"an item necessary because of unforeseen damage to public property;", and (7)-"an item that can be obtained from only one source, including"-(B) films, manuscripts, or books -(D) "captive replacement parts or components for equipment;" and (11) "vehicle and equipment repairs"
3. Requesting authority to purchase repairs only (excludes maintenance for vehicles or equipment} for County-owned vehicles and equipment from the vendors identified and detailed list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to extend through December 31, 2020.
4. Requesting authority to purchase parts for County-owned vehicles, equipment, heavy equipment and machinery from the vendors identified and detailed revised list attached hereto through the established and approved procedures for the requisition and purchase order process with said authority to purchase through December 31, 2020;
5. Requesting authority to purchase books, publications, films and manuscripts as detailed in attachments herein for those applicable Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities through all funding sources;
6. Requesting exemption from competitive bidding requirements under TX. Local Gov. Code, Chapter 262, Section .024(a)(8)(d)"an item of food for Sheriff Office, Adult Detention Facility, aka, County Jail), Texas Agri-life Extension Service including all other Hidalgo County Elected Offices, Departments, Programs and/or Agencies as well as Specialized Local Entities (i.e. Adult & Juvenile) through all funding sources with action valid through December 31, 2020;
7. Pursuant to same statute, specifically 262.024(d), action the following:
A. Solicitation of at least three (3) quotes by:
B. Telephone;
C. Written quotations;
8. Set the intervals for the solicitation of quotes for:
A. Current & historic time frame is 30 days;
B. Other as approved ________________;
9. Presentation for approval of the proposed draft solicitation quote/bid form including, terms, conditions, requirements, as detailed on Hidalgo County Purchase Order document valid through December 31, 2020.
G.
AI-73619
Requesting approval of invoice #40082 under Work Authorization #7 in the amount of $835.41 under "on call" agreement with B2Z Engineering, LLC (C-17-243-09-05) for "engineering services" to provide "Preliminary Design and Construction Phase Services for the County Service Facility", located in Hidalgo County Precinct 4.
H.
AI-73620
Approval of Application for Payment No. 31 in the amount of $94,193.69 for the Pct 2 Regional Linear Park project submitted by contractor, Clore Construction, LLC through Contract C-16-378-02-21 and reviewed by the project engineer, Ricardo Gallaga, P.E.
I.
AI-73623
Approval of the addition/deletion of the fuel card/user
1. Hidalgo County Constable Pct No. 3 - Fuel Card Users
2. Hidalgo County Facilities Management - Fuel Cards EL
1. Hidalgo County Constable Pct No. 3 - Fuel Card Users
2. Hidalgo County Facilities Management - Fuel Cards EL