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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS January 14, 2020 9:45 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -73895
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1
"Sale and Removal of Fill Dirt -Located at Mile 6 West Road-Outfall ''C'''', RFB No. HCDD1-20-005-02-05,including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
B.
AI -73946
Requesting approval of final negotiated Professional Services Agreement No. C-HCDD1-19-082-01-14, with Quintanilla, Headley & Associates, Inc., as it relates to Professional Surveying Services On Call (on as needed basis) to the Hidalgo County Drainage District No.1 projects (subject to Legal Review). Approved for negotiations by the HCDD1 Board of Directors on December 3, 2019 (AI# 73454).
C.
AI -73908
Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 Pool of Professional Services" for the following;
1. Surveying Services - RFQ No. HCDD1-20-007-02-05
2. Professional Engineering Services - RFQ No. HCDD1-20-006-02-05
for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors.
1. Surveying Services - RFQ No. HCDD1-20-007-02-05
2. Professional Engineering Services - RFQ No. HCDD1-20-006-02-05
for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors.
6.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -73964
Requesting authority to advertise and approval of plans and specifications developed by project engineer,
L&G Engineering, for: Hidalgo County Drainage District No. 1 -
"M
ission Inlet Drainage Improvements Project (Section C & F -Balboa Estates Area Drainage Improvements)"-RFB No. HCDD1-20-002-02-05, including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
B.
AI -73957
Budget 300-J09 Drain
1. Approval of Certificate of Construction Completion from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase III Drain Improvement.
2. Approval of Application for Payment No. 11-Retainage in the amount of $132,577.47 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase III Drain Improvements.
Engineer: Jose N. Saldivar, P.E. -HCDD1 (Previously Tedsi Infrastructure Group)
PO#634761
1. Approval of Certificate of Construction Completion from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase III Drain Improvement.
2. Approval of Application for Payment No. 11-Retainage in the amount of $132,577.47 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-020-05-08 J09 Phase III Drain Improvements.
Engineer: Jose N. Saldivar, P.E. -HCDD1 (Previously Tedsi Infrastructure Group)
PO#634761
7.
General Fund:
A.
AI -73919
Requesting acceptance and approval of
Work Authorization No. 4 in the amount of
$27,473.75 as submitted by Millennium Engineers Group, Inc., in relation to professional CMT Services for:
"Trenton Drain Phase 3 -Drainage Improvements (Chnage Order)" through awarded Contract No. C-HCDD1-19-031-04-09 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review and compliance to HB1295)
B.
AI -73921
Requesting acceptance and approval of
Work Authorization No. 5 in the amount of
$69,880.00 as submitted by Millennium Engineers Group, Inc., in relation to professional CMT Services for:
"Trenton Drain Phase 3 -Drainage Improvements" through awarded Contract No. C-HCDD1-19-031-04-09 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review and compliance to HB1295)
8.
Budget Amendments:
A.
AI -73976
Approval of Budget Amendments to fund awarded contracts for the 2018 Bond Referendum Projects in the amount of $930,512.02.
9.
Right of Way Acquisitions:
A.
AI -73926
Discussion and Approval of Resolution recognizing the necessity of acquiring easements or rights of way or fee title i connection with the construction of La Joya Watershed Improvement Project - Penitas Basin in Hidalgo County, Texas and for the acquisition of said easements or rights of way or fee title by eminent domain or otherwise.
10.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
11.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
12.
Adjourn