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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING January 28, 2020 2:00 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-74153
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-74154
Presentation of Fund Information Report
B.
AI-74027
Discussion, consideration and approval to process the City of McAllen 2018-2019 TIRZ #1 Tres Lagos- payment, in the amount of $159,190.30 pursuant to the interlocal agreement between the City of McAllen, Hidalgo County, and the Reinvestment Zone No. 1, City of McAllen.
C.
AI-74083
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of November 2019.
3.
2019 Intradepartmental transfers:
A.
AI-74139
2019 - Pct.4 CRC Endowment (1100)
B.
AI-74010
2019 - Health & Human Services Dept. / BBHW (1293)
4.
2019 Interdepartmental transfers:
A.
AI-74078
Pct. #1 (1347):
Approval of 2019 interdepartmental transfer from programs 216 & 214 to program 259 in the amount of $24,764.50 to fund FM 88 WA#1, Supplemental No. 1.
Approval of 2019 interdepartmental transfer from programs 216 & 214 to program 259 in the amount of $24,764.50 to fund FM 88 WA#1, Supplemental No. 1.
B.
AI-74080
CO2016- PCT1 (1350):
Approval of 2019 interdepartmental transfer from program 118 to program 259 in the amount of $16,613.50 to fund FM 88 WA#1, Supplemental No.1.
Approval of 2019 interdepartmental transfer from program 118 to program 259 in the amount of $16,613.50 to fund FM 88 WA#1, Supplemental No.1.
C.
AI-74081
Pct. #1 (1351):
Approval of 2019 interdepartmental transfer from program 049 to program 259 in the amount of $49,114.17 to fund expenditures for FM 88 WA #1 Supplemental #1.
Approval of 2019 interdepartmental transfer from program 049 to program 259 in the amount of $49,114.17 to fund expenditures for FM 88 WA #1 Supplemental #1.
D.
AI-74072
Pct. #1 (1345):
Approval of 2019 interdepartmental transfer from program 049 to program 259 in the amount of $129,433.83 to fund FM 88 Supplemental No. 1.
Approval of 2019 interdepartmental transfer from program 049 to program 259 in the amount of $129,433.83 to fund FM 88 Supplemental No. 1.
5.
2020 Intradepartmental transfers:
A.
AI-74175
2020 - DA CIVIL LITIGATION (1100)
B.
AI-74138
2020 - CRIM DA (1100)
C.
AI-74146
2020 - 449th District Court (1100)
D.
AI-74150
2020 - General Litigation (1100)
E.
AI-74109
2020 - Planning Dept. (1100)
F.
AI-74030
2020 - Constable Pct. 2 (1100)
G.
AI-74052
2020 - Constable Pct. 1 (1100)
H.
AI-74039
2020 - 206TH DC (1100)
I.
AI-74056
2020 - Veteran Services (1100)
J.
AI-74062
2020- 389th District Court (1100)
K.
AI-74068
2020 - County Court-At-Law No. 1 (1100)
L.
AI-74024
2020 - PCT1 R&B (1200)
M.
AI-74025
2020 - PCT1 CRC (1100)
N.
AI-74028
2020 - Nuisance Abatement (1100)
O.
AI-74021
2020 - Civil Service (1100)
P.
AI-74126
2020 - Health & Human Services Dept. / TB State (1293)
Q.
AI-74077
2020 - Health & Human Services Dept. / ZIKA CMM (1293)
R.
AI-74033
2020 - Health & Human Services Dept. - PHEP Hazards (1293)
S.
AI-74004
2020 - Health & Human Services Dept. / BBHW (1293)
T.
AI-74116
2020 - Health & Human Services Dept. / TECE (1293)
U.
AI-74011
2020 - County Commissioners (1100)
V.
AI-73998
2020 - District Clerk (1100)
6.
2020 Interdepartmental transfers:
A.
AI-74149
Tax Office (1100):
Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Tax Office in the amount of $9,050.00 to fund GPS services, portable building expenses and Rochester services.
Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Tax Office in the amount of $9,050.00 to fund GPS services, portable building expenses and Rochester services.
B.
AI-74159
County Judge (1100):
Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into County Judge in the amount of $33,617.53 to fund furniture and fixtures.
Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into County Judge in the amount of $33,617.53 to fund furniture and fixtures.
C.
AI-74016
Gen Fund-Colonia Streetlight Program (1100):
Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Colonia Streetlight Program in the amount of $28,682 to fund related annual expenditures.
Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Colonia Streetlight Program in the amount of $28,682 to fund related annual expenditures.
7.
Planning Department:
A.
AI-74073
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
8.
County Judge's Office:
A.
AI-73967
Resolution honoring agencies that participated in the Prepared Not Scared initiative.
B.
AI-74114
Economic Development (1100):
Discussion, consideration, and approval of the Hidalgo County Small Town Economic Development Program's disbursement of payment in the amount of $6,525.00 to awarded recipient Hernandez Barns.
Discussion, consideration, and approval of the Hidalgo County Small Town Economic Development Program's disbursement of payment in the amount of $6,525.00 to awarded recipient Hernandez Barns.
C.
AI-74142
Requesting approval for payment of claim for Delta Signs invoice 38582 in the amount of $600.00.
Requesting authorization for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
Requesting authorization for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
D.
AI-74140
Requesting approval for payment as a claim for invoices to Fleet Solutions in the total amount of 1,885.80.
Requesting authorization for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
Requesting authorization for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
9.
County Treasurer:
A.
AI-74117
Approval of the Hidalgo County 2019 4th Quarter Investment Report.
10.
Pct. #4:
A.
AI-74061
Authorization to Temporarily Park on Private Property on Lots 8, 9, 10 and 11 of Block 9 of the San Carlos Original Townsite Map to stem overflow parking at the Hidalgo County WIC Clinic, Hidalgo County Headstart and the UTRGV Health Clinic.
11.
Health & Human Services:
A.
AI-74113
Requesting approval for payment of claim for Tru Bleu Pure Water invoice 11834 in the amount of $11.00 and invoice 11543 in the amount of $ 14.20.
Requesting authorization for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
Requesting authorization for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
12.
Executive Office:
A.
AI-74009
Approval of 457 plan hardship withdrawal request for employee #020184 & 079332
13.
Tax Refunds:
A.
AI-73999
| ACCOUNT NUMBER | PAYER | AMOUNT |
| I4010.01.000.0003.00 | LERETA LLC | $4,798.36 |
B.
AI-74043
| ACCOUNT NUMBER | PAYER | AMOUNT |
| B2945.00.000.0001.00 | GARZA RUFINO & RAMIRO J | $3,625.65 |
C.
AI-74044
| ACCOUNT NUMBER | PAYER | AMOUNT |
| S2982.04.000.0008.00 | CENTENNIAL PARK LLC | $27,390.09 |
D.
AI-74045
| ACCOUNT NUMBER | PAYER | AMOUNT |
| M1850.00.000.0003.00 | LYDIA RODRIGUEZ | $3,880.00 |
| P9286.01.000.0017.00 | CORELOGIC | $2,338.77 |
| V0560.00.000.0097.00 | VALLEY LAND TITLE CO | $3,787.54 |
14.
Membership Dues/Certifications:
A.
AI-73997
Pct. 2 (1200):
Approval to pay 2020 IRWA membership dues (Req. 406672) for Jaime Salinas and Jaime Cruz (ROW Agents) in the amount of $225.00 each (Jan. - Dec. 2020) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Approval to pay 2020 IRWA membership dues (Req. 406672) for Jaime Salinas and Jaime Cruz (ROW Agents) in the amount of $225.00 each (Jan. - Dec. 2020) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
B.
AI-74053
Constable Pct 1 (1100):
Requesting approval for annual 2020 JPCA Membership dues for all constable employees in the amount of $620.00 (req#408630) with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Requesting approval for annual 2020 JPCA Membership dues for all constable employees in the amount of $620.00 (req#408630) with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
C.
AI-74000
Requesting approval to pay 2020 membership dues to the Texas Association of County Auditors (TACA) in the amount of $505.00 (Requisition #407962) with authority for the County Treasurer to issue the check after review, audit, and processing procedures are completed by the County Auditor.
D.
AI-73989
County Clerk:
Requesting approval to pay the 2020 (URA) Urban Recorders Alliance membership dues in the amount of $100.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $150.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
Requesting approval to pay the 2020 (URA) Urban Recorders Alliance membership dues in the amount of $100.00 for Arturo Guajardo, Jr., Hidalgo County Clerk, and $50.00 for associate membership dues for Annette Muñiz, Chief Deputy, in the combined amount of $150.00, with authority for the County Treasurer to issue check after review, audit, and processing procedures are completed by the County Auditor.
E.
AI-73987
Tax Office:
Requesting approval to pay 2020 membership dues to the Tax Assessor Collectors Association (TACA) in the amount of $275.00 for Pablo (Paul) Villarreal, Jr. ($125.00), Eva Mireles ($50.00), Julio Espinosa ($50.00), Santos Castilleja III ($50.00) - (Req# 407934) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
Requesting approval to pay 2020 membership dues to the Tax Assessor Collectors Association (TACA) in the amount of $275.00 for Pablo (Paul) Villarreal, Jr. ($125.00), Eva Mireles ($50.00), Julio Espinosa ($50.00), Santos Castilleja III ($50.00) - (Req# 407934) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor.
15.
Headstart:
A.
AI-73994
Approval of Monthly Texas Department of Agriculture Meals/Snacks Reports: November/December
B.
AI-73995
Approval of Monthly Special Services Reports: November/December
C.
AI-73996
Approval of Report on Classroom Assessment Scoring System (CLASS)
D.
AI-73993
Approval of Monthly Average Daily Attendance (ADA) Reports: November/December
E.
AI-73992
Approval of Monthly Financial Reports: November/December
16.
Budget & Management:
A.
AI-74057
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of January 1-15, 2020 in the amount of $45,207.41 and requesting approval of wire transfer.
B.
AI-74058
1. Approval of reimbursement in the amount of $1,241,771.32 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 01/03/20 to 01/15/20.
2. Approval of wire transfer to cover claims paid.
| 01/03-08/20 | $ 758,460.69 |
| 01/09-15/20 | $ 483,310.63 |
| TOTAL | $1,241,771.32 |
2. Approval of wire transfer to cover claims paid.
C.
AI-74013
Health Clinics (1100) / PHEP Grant (1293):
Approval of clarification to agenda item #73924 stated for the record slot number A170. The correct slot number is A167.
Approval of clarification to agenda item #73924 stated for the record slot number A170. The correct slot number is A167.
D.
Interfund transfers:
1.
AI-74147
TXDOT-Pct1 US83 Illumination (1315):
Approval of 2020 interfund transfer from Pct1 Rd Maintenance into TXDOT-Pct1 US83 Illumination in the total amount of $12,000.00 to fund electricity services for the remainder of the year.
Approval of 2020 interfund transfer from Pct1 Rd Maintenance into TXDOT-Pct1 US83 Illumination in the total amount of $12,000.00 to fund electricity services for the remainder of the year.
2.
AI-74122
TxDOT Pct 2 Regional Park Prj-Ph II (1315):
Approval of 2019 interfund transfer from CO2019A-Pct 2 (Fund 1355) to TxDOT Pct 2 Regional Linear Park Prj Ph II (Fund 1315) in the amount of $225,000.00 to fund project expenditures.
Approval of 2019 interfund transfer from CO2019A-Pct 2 (Fund 1355) to TxDOT Pct 2 Regional Linear Park Prj Ph II (Fund 1315) in the amount of $225,000.00 to fund project expenditures.
17.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-74176
Acceptance and approval of Payment Application #1 submitted by Herrcon for services rendered for the Precinct 1 Administration Building Emergency Generator-JOC Contract # 581-19 in the amount of $ 25,693.36.
B.
AI-74177
District Clerk:
Approval of five (5) 36 Month (Copier) Capital Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through Hidalgo County's Participation/Membership with DIR Cooperative Contract [DIR-CPO-4435];
| REQUISITION# | MONTHS | MODEL | MONTHLY PAYMENT |
| 408180 | 36 | MP45055SP | $227.14 |
| 408180 | 36 | MP45055SP | $202.74 |
| 408180 | 36 | MP45055SP | $202.74 |
| 408180 | 36 | MP7503SP | $598.51 |
| 408180 | 36 | IMC6000 | $389.19 |
C.
AI-74164
Authority to advertise and approval of procurement packet for Debris Monitoring & Management Services with authority to re-advertise in the event no proposals are received or rejection of proposals is recommended.
D.
AI-74166
Requesting approval of a "waiver" from the applicable articles under adopted HC Accounting Procedures Manual [M.1, Pages 1 of 5] in connection with food purchased from Jason's Deli in the amount of $250.00 [supporting documentation attached herein] in connection with a meeting held for: Rio Grande Valley Anti-Human Trafficking Taskforce including the payment of invoice.
E.
AI-74167
Requesting authorization to continue a 60-month capital lease agreement between Facilities Management, and Pitney Bowes, a Buyboard awarded vendor through contract 576-18, for a quarterly payment of $4,750.65, inclusive of all required hardware and software subject to legal review and approval as to legal form.
F.
AI-74088
Requesting authority to advertise with approval of RFP procurement packet (ie., specifications-requirements, legal notice draft professional services agreement, etc.,) as attached hereto for: Hidalgo County - "Title Company Services Pool" RFP 2020-015-02-19-YZV including the re-advertising when/if applicable.
G.
AI-74134
Original contract No. C-17-148-05-16 / New Extension No. E-20-027. Approval to extend contract with "Four Paws Animal Hospital." This is the first one year extension. This contract provides Veterinary services for K9s' belonging to the Hidalgo County Sheriff's Department. This term commences on the 16th of May 2020 and expires on the 15th of May 2021.
H.
AI-74151
Requesting approval to submit application to Texas Gas Service for a new line [in connection with the installation of a Generator Project] at 1902 Joe Stephens in Weslaco including action for County Judge, as authorized official, to sign/execute required documents related to the application.
I.
AI-74098
Requesting to exercise the final year of extension E-20-003 as provided in the current contract agreement (C-18-245-01-29) under the same rates, terms, and conditions with -Magic Valley Concrete for "Purchase of Concrete Mix and Delivery" effective February 07, 2020 - February 06, 2021.
J.
AI-74121
Requesting approval of Change Order No. 8 (C-18-199-02-12) with Texas Cordia Construction, LLC for the Hidalgo County Precinct #2 -Regional Linear Park Project - Section 2 (from Ridge Road to Hall Acres Road) as recommended by project engineer, Saul Muñoz, P.E..
K.
AI-74132
Approval to exercise the County's option to utilize the first (1st) one year renewal/extension term under contract #C-17-223-01-30 for "Legal Services to Represent Hidalgo County Civil Service Commission" for Hidalgo County with Espinosa Law Firm (under same rates, terms and conditions) with compliance to HB 1295.
L.
AI-74135
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice and draft Contract etc.) as attached hereto for Hidalgo County Sheriff's Office - "Polygraph Examiner (Pre-Employment) through RFB No.: 2020-025-02-19-TDL including the re-advertisement if/when required.
M.
AI-74095
County Wide:
Requesting clarification/correction on contract# "C-19-167-11-19- Construction Building Materials & Related Supplies" awarded to Matt's Building Material, Inc.on CC 11/19/19 - AI-73124. On page 5 of Exhibit "B", there was a "transposition error" made on Line #13, where the price should read $22.99 instead of $44.99 due to the thickness of the item "4 x 8 - 1/4" Birch Plywood". On Line #14, the price should read $44.99 instead of $22.99 due to the thickness of the item "4 x 8 - 3/4" Birch Cab Grade Plywood".
N.
AI-73991
Requesting to exercise the final year of extension E-20-008-01-28 as provided in the current contract agreement (C-17-024-03-07) under the same rates, terms, and conditions with -Dr. Gregorio Pina III, Ph.D. for "Psychological Evaluation Services for Defendants (Competency)" Effective March 08, 2020 - March 09, 2021.
O.
AI-74071
Requesting approval of Application Payment No. 3 in the amount of $133,571.44 for services rendered in connection with the "Construction Manager at Risk (
CMAR) for the Pct. 1 Tax Office Project GMP Amendment #1" as submitted by Erickson Construction, LLC.
P.
AI-74079
Constable Precinct 4:
Requesting the removal of assets from the inventory lists identified in Exhibits A and B, attached herein and determined "unable to locate" as detailed in the supporting documentation.
Requesting the removal of assets from the inventory lists identified in Exhibits A and B, attached herein and determined "unable to locate" as detailed in the supporting documentation.
Q.
AI-74034
Acceptance and approval of final Invoice #10032630 in the amount of $23.78 submitted by Halff Associates, Inc. for engineering services rendered for Project titled: "Demolition of all site structures and improvements at Old County Jail Site [located at 207 E. Loeb in Edinburg, Texas].
R.
AI-74155
Requesting approval of Pay Application# 1 in the amount of $15,000.00 for Pre-construction services rendered in connection with the County Services Facility and Justice Center Project as submitted by Enriquez Construction Group.
S.
AI-74042
Requesting authority to enter into a (36) month software renewal license subscription agreement for the Hidalgo County Public Defender's Office and Justice Works, LLC for the amount of $2.00 per every new case opened.
T.
AI-74048
Authority to exercise the one (1) year extension option as provided under current contract for "Purchase of Guardrail Materials and/or Turnkey Solutions" for Hidalgo County under the same rates, terms, and conditions with Workquest C-18-082-04-24.
U.
AI-74050
Requesting approval of the final negotiated agreement #C-19-001-02-26 with Gregorio Pina, Ph.D. for the purpose of: Psychological Evaluation Services for All Hidalgo County Law Enforcement Agencies.
V.
AI-74012
Acceptance and approval of a donation [a conference table] from 13th Court of Appeals.
W.
AI-73990
Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 1 to increase contract in an estimated amount of $6,517.12 for the current contract [C-18-227-09-18] with B2Z Consulting Engineers, professional services for, "Hidalgo County Sheriff's Office Structural Assessment Project" .
X.
AI-74015
Approval of the addition of fuel cards/users including, but not limited to , the following:
1. Hidalgo County Fire Marshal's Office - Fuel card users
2. Hidalgo County Head start Program- Fuel card users
3. Hidalgo County Constable Pct No. 2 - Fuel Card
1. Hidalgo County Fire Marshal's Office - Fuel card users
2. Hidalgo County Head start Program- Fuel card users
3. Hidalgo County Constable Pct No. 2 - Fuel Card