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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING February 26, 2020 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-74609
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-74608
Presentation of Fund Information Report
B.
AI-74447
Discussion, consideration and approval to process the City of Pharr 2017-2018 and 2018-2019 TIRZ payment, in the amount of $127,540.00 and $136,988.22, respectively, pursuant to the interlocal agreement between the City of Pharr, Hidalgo County, and the Reinvestment Zone No. 2, City of Pharr.
C.
AI-74481
Pursuant to Local Government Code Sections 114.023-.025, requesting approval of Monthly Financial Report for the Month of December 2019.
3.
2019 Interdepartmental transfers:
A.
AI-74604
CO2018B-Pct 2 Indoor Baseball Park (1353):
Approval of 2019 interdepartmental transfer from CO2018B-Pct 2 Las Milpas CRC Yth Facility Prj to CO2018B-Pct 2 Indoor Baseball Park Project in the amount of $16,512.32 to fund project expenditures.
Approval of 2019 interdepartmental transfer from CO2018B-Pct 2 Las Milpas CRC Yth Facility Prj to CO2018B-Pct 2 Indoor Baseball Park Project in the amount of $16,512.32 to fund project expenditures.
B.
AI-74487
Pct. #1 (1200):
Approval of 2019 interdepartmental transfer from program 005 to program 266 in the amount of $5,967.00 to fund expenditures for requisition # 410601.
Approval of 2019 interdepartmental transfer from program 005 to program 266 in the amount of $5,967.00 to fund expenditures for requisition # 410601.
4.
2020 Intradepartmental transfers:
A.
AI-74474
2020 - D.A. ASU (1281)
B.
AI-74475
2020 - County Court-At-Law No. 1 (1100)
C.
AI-74485
2020 - Pct 2 Rd Maint (1200)
D.
AI-74563
2020 - Co Mech Shop (1200)
E.
AI-74554
2020 - Public Affairs (1100)
F.
AI-74546
2020 - County Clerk (1100)
G.
AI-74439
2020 - Pct 1 Parks (1100)
H.
AI-74437
2020 - Pct 1 Adm (1200)
I.
AI-74436
2020 - Pct 1 R&B (1200)
J.
AI-74510
2020 - Pct. 3 Rd. Maint. (1200)
K.
AI-74419
2020 - Constable Pct 1 (1100)
L.
AI-74453
2020 - Jail (1100)
M.
AI-74460
2020 - County Treasurer (1100)
N.
AI-74463
2020 - Human Resources (1100)
O.
AI-74441
2020 - 1115 Waiver DSRIP (1100)
P.
AI-74420
2020 - Health & Human Services Dept. / RLSS (1293)
Q.
AI-74440
2020 - Health & Human Services Dept. - PHEP Hazards (1293)
R.
AI-74494
2020 - Health & Human Services Dept. / ZIKA CMM (1293)
S.
AI-74509
2020 - Health & Human Services Dept. / Zika HRSA (1293)
T.
AI-74525
2020 - Health & Human Services Dept. - PHEP Hazards (1293)
U.
AI-74480
2020 - Health & Human Services Dept. / PHHS (1293)
5.
2020 Interdepartmental transfers:
A.
AI-74575
Fire Marshal (1100):
Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Fire Marshal (program 001) in the amount of $15,329.35 to fund the purchase of laptops for 7 units to be used for fire inspections, investigation reports.
Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Fire Marshal (program 001) in the amount of $15,329.35 to fund the purchase of laptops for 7 units to be used for fire inspections, investigation reports.
B.
AI-74592
Pct 2 Minnesota Road (Raul Longoria to 265 Ft W of Cesar Chavez) Prj (1200):
Approval of 2020 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Minnesota Rd (Raul Longora-265 W of Cesar Chavez Rd) Project in the amount of $6,600.00 to fund project expenditures.
Approval of 2020 interdepartmental transfer from Pct 2 Rd Maint to Pct 2 Minnesota Rd (Raul Longora-265 W of Cesar Chavez Rd) Project in the amount of $6,600.00 to fund project expenditures.
C.
AI-74601
McAllen Heritage Museum (1100):
Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into McAllen Heritage Museum in the amount of $8,334.00 for museum funding agreement.
Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into McAllen Heritage Museum in the amount of $8,334.00 for museum funding agreement.
D.
AI-74435
Pct 1 (1100):
Approval of 2020 interdepartmental transfer from Pct 1 Sanitation prog. (001) to CRC prog. (050) in the amount of $1,500.00, to cover future expenditures and the lease of Kyocera printer.
Approval of 2020 interdepartmental transfer from Pct 1 Sanitation prog. (001) to CRC prog. (050) in the amount of $1,500.00, to cover future expenditures and the lease of Kyocera printer.
E.
AI-74438
Adult Probation (1100):
Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Adult Probation in the amount of $52,296.26 to fund building renovations.
Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Adult Probation in the amount of $52,296.26 to fund building renovations.
F.
AI-74421
Pct 1 (1100):
Approval of 2020 interdepartmental transfer from Pct. 1 Sanitation (program 001) to CRC Monte Alto (program 272) in the amount of $3,400.00, to cover future expenditures and for the Kyocera lease of printer.
Approval of 2020 interdepartmental transfer from Pct. 1 Sanitation (program 001) to CRC Monte Alto (program 272) in the amount of $3,400.00, to cover future expenditures and for the Kyocera lease of printer.
6.
Planning Department:
A.
AI-74502
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
B.
AI-74544
1.
Reimbursement of Financial Guarantee
a. Sol Subdivision - Pct. 1 (Fenech Sole, LLC.) (Mile 4 North Road & Mile 2 East Road)
*Reimbursement request: $18,000.00 for (12) OSSF'S.
a. Sol Subdivision - Pct. 1 (Fenech Sole, LLC.) (Mile 4 North Road & Mile 2 East Road)
*Reimbursement request: $18,000.00 for (12) OSSF'S.
C.
AI-74593
1.
Reimbursements of Financial Guarantee
a. Vegas Tower Ranches Subdivision - Pct. 4 (Garco, Ltd.) (Tower Road & Alberta Road)
Reimbursement request: $1,500.00 for (1) OSSF.
b. Kenyon Vegas Ranches Subdivision - Pct. 4 (Garco, Ltd.) (Kenyon Road & Mile 19 North Road)
Reimbursement request: $1,500.00 for (1) OSSF.
c. 6 Western Vegas Subdivision - Pct. 3 (Garco, Ltd.) (Mile 6 North Road & Western Road)
Reimbursement request: $3,000.00 for (2) OSSF'S.
a. Vegas Tower Ranches Subdivision - Pct. 4 (Garco, Ltd.) (Tower Road & Alberta Road)
Reimbursement request: $1,500.00 for (1) OSSF.
b. Kenyon Vegas Ranches Subdivision - Pct. 4 (Garco, Ltd.) (Kenyon Road & Mile 19 North Road)
Reimbursement request: $1,500.00 for (1) OSSF.
c. 6 Western Vegas Subdivision - Pct. 3 (Garco, Ltd.) (Mile 6 North Road & Western Road)
Reimbursement request: $3,000.00 for (2) OSSF'S.
7.
Monthly Fee Reports:
A.
AI-74366
District Clerk Fee Report for the month of January 2020 $429,549.49
8.
Executive Office:
A.
AI-74416
Civil Service (1100):
Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor:
Approval to process payment of the following invoice in accordance with Accounting Procedures Manual (Food Policy) with authority for County Treasurer to issue check after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | PO# | Amount | Purpose/Event |
| Jason's Deli | 2/6/20 | 811297 | $ 66.08 | Civil Service Commission Meeting 2/6/20 |
9.
Tax Refunds:
A.
AI-74537
| Account Number | Payer | Amount |
| K2400-00-000-0403-10 | Texas Produce Warehouse LLC | $5,742.62 |
| K2400-00-000-0403-10 | Texas Produce Warehouse LLC | $6,524.90 |
10.
Membership Dues/Certifications:
A.
AI-74587
Requesting approval for requisition #410876 to the National Narcotic Detector Dog Association for Javier Solis, Jaime Garcia and K9, Juan Moreno and K9, Oscar Elizondo and K9, Isidro Perez and K9 and Armando Pena and K9 in the amount of $55.00 each for membership dues with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
B.
AI-74505
Approval to pay Texas Criminal Defense Lawyers Association Membership Dues, in the amount of $60.00 for Sonia Salinas-Cerda, Public Defender II, with authority for County Treasurer to issue check after review and auditing procedures are completed by the County Auditor.
C.
AI-74472
- Approval to pay 2020 membership dues to Texas Association of Counties in the amount of $150.00 for Lita L. Leo, County Treasurer, after review and auditing procedures are completed by the County Auditor's Office.
- Approval to pay 2020 membership dues to National Association of Latino Elected and Appointed Officials (NALEO) in the amount of $100.00 for Lita L. Leo, County Treasurer, after review and auditing procedures are completed by County Auditor's Office.
11.
Headstart:
A.
AI-74466
Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: January 2020
B.
AI-74467
Approval of Monthly Special Services Report: January 2020
C.
AI-74465
Approval of Monthly Average Daily Attendance (ADA) Report: January 2020
D.
AI-74464
Approval of Monthly Financial Report: January 2020
12.
Budget & Management:
A.
AI-74483
1. Approval of reimbursement in the amount of $1,071,659.59 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 01/30/20 to 02/12/20.
2. Approval of wire transfer to cover claims paid.
| 01/30-31/20 | $ 6,731.55 |
| 02/03-05/20 | $ 460,810.41 |
| 02/06-12/20 | $ 604,117.63 |
| TOTAL | $1,071,659.59 |
B.
AI-74482
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of February 1-15, 2020 in the amount of $48,927.03 and requesting approval of wire transfer.
13.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-74595
Requesting approval of Change Order Nos. 1 through 3 (C-19-017-11-15) with 2GS, LLC dba Earthworks Enterprise for the Hidalgo County Precinct #2 - Dicker Road Reconstruction Project from (23rd Street to Jackson Road) as recommended by the project engineer, Saul Muñoz, P.E.
B.
AI-74597
Requesting approval to subcontract Halff Associates, Inc. for mechanical, electrical, and plumbing engineering services for Pct. 4, project-specific "Design & Construction of New Mechanical Shop".
C.
AI-74556
Requesting approval for payment of a claim for CG Shop, LLC for Invoice # 7295 in the amount of $ 745.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by the County Auditor.
D.
AI-74535
449th District Court
Requesting approval to enter into a thirty-six (36) month copier lease agreement with G.E. Capital Information Technology solutions, dba, Ricoh USA through Hidalgo County's membership/participation in DIR Contract [DIR-CPO-4435].
Requesting approval to enter into a thirty-six (36) month copier lease agreement with G.E. Capital Information Technology solutions, dba, Ricoh USA through Hidalgo County's membership/participation in DIR Contract [DIR-CPO-4435].
| REQUISITION | MONTHS | MODEL | MONTHLY PAYMENT |
| 00408859 | 36 | IMC4500 | $ 284.02 |
E.
AI-74564
Approval of the following invoices (for audit, processing and payment) as submitted by contracted project architect; Quintanilla, Headley and Associates, Inc.
| Inv Date | Inv Number | Project | Inv Amount | P.O. |
| 02/20/2020 | 10826 | FM676 Mile 5 From Taylor to Ware Rd. | $68,640.00 | 807147 |
F.
AI-74538
Pursuant to professional services agreement C-19-276-10-22 (Article 14), request for approval by project engineer SDI Engineering, LLC to permit subcontracting for project-specific "Design and Construction Phase Services for the "Linn-San Manuel Veterans Park" project in Precinct 4 with the following:
1. Trinity MEP Engineering
2. Milnet Architectural Services
1. Trinity MEP Engineering
2. Milnet Architectural Services
G.
AI-74488
1. The Office of Constable Pct. 2 is requesting to declare assets as described in Exhibit "A" declared as "missing" and not located with all supporting documentation required attached herein;
2. Requesting approval to remove said assets listed on Exhibit "A" from the inventory list for the Hidalgo County Constable Pct. 2 Office.
2. Requesting approval to remove said assets listed on Exhibit "A" from the inventory list for the Hidalgo County Constable Pct. 2 Office.
H.
AI-74461
Restatement for clarification purposes of CC record/minutes for Consent-AI #74363/HCCC meeting of 2-11-20 for the following items:
1. Requesting authority to exercise the first (1st) one year extension [of 2 possible] with the same rates, terms and conditions with Rentokil North America, Inc., dba, Target Specialty Products as provided under the current contract agreement #C-18-248A-02-12 "Purchase of Mosquito Control Chemicals" with extension number E-20-004A-02-11;
2. Requesting authority to exercise the first (1st) one year extension [of 2 possible] with the same rates, terms and condition with Clarke Mosquito Control Products, Inc. as provided under the current contract agreement #C-18-248C-02-12 "Purchase of Mosquito Control Chemicals" with extension number E-20-004C-02-11.
I.
AI-74424
1. Requesting approval to declare as "Surplus" the items listed in Exhibit "A" [office furniture, equipment, vehicles and court awarded vehicles/items] for the purpose of sale through auction scheduled for 03-14-2020 in accordance with Texas Local Government Code 263.152(a)(1); AND, in the event "NO BIDS" received,
2. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 03-14-2020 resulted in no bids were received;
3. Requesting authority to publish advertisement for the auction of surplus items scheduled for 03-14-2020.
2. Pursuant to Texas Local Government Code, 263.151(1) and/or 263.152(a)(3), Commissioners Court proceed to:'...order any of the property to be destroyed or otherwise disposed of as worthless in as much as the sale of said items CC undertook to sell (under Subsection (1) at auction on 03-14-2020 resulted in no bids were received;
3. Requesting authority to publish advertisement for the auction of surplus items scheduled for 03-14-2020.
J.
AI-74428
Approval of Application for Payment No. 11 in the amount of $60,290.55 for the Pct 2 Regional Linear Park Project - Phase II submitted by contractor, Texas Cordia Construction, LLC through Contract C-18-199-02-12 and reviewed by the project engineer, Saul R. Munoz, P.E.
K.
AI-74434
"Restatement of Public Purpose" approved HCCC [12-30-19 C/AI#73740] for HC Pct. #1, specifically for the purchase of the following promotional items: Badge holders and Lanyards to be distributed at the 2020 South Texas All Hazards Conference from March 25th, 2020 through March 26th, 2020.
L.
AI-74451
Acceptance and approval of Invoice No. 20010 in the amount of $2.806.25 as submitted by Javier Hinojosa Engineering for professional engineering services under contract C-19-243-07-16 for Pct. 3 Guard Rail Improvements.
M.
AI-74457
1. Adm. Capt. Jose Vasquez, on behalf of the Hidalgo County Sheriff's Office is requesting the declaration of assets as "salvage" [pursuant to definition in Tx. LGC 263.151(1)] listed in Exhibit "A" contained herein as supporting documentation with no value for disposition [via TxLGC 262.152 (a)(1)] through auction;
2. Approval to dispose of assets described in Exhibit A herein through landfill [via TxLGC 262.152(a)(3)] in the event the attempt to sell through auction fails
N.
AI-74458
Approval of the following invoices (for audit, processing and payment) as submitted by contracted project architect; ERO Architects. C-19-304-12-17 CC 12/17/2019.
| Invoice No. | Project | Total | Date | P.O. |
| 2020-0019 | Hidalgo County Pct.4 Mechanical Shop | $10,147.50 | 02/10/2020 | 811836 |
O.
AI-74489
Acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #4 Contract# C-18-142-05-08 for "Hidalgo County Sheriff's Office Bus Barn", through the current (On-Call) Agreement.(PO#800977).
| Invoice # | Amount |
| 10033871 | $4,631.35 |
P.
AI-74497
Approval to exercise the sixty (60) day grace period extension as provided in the following contracts E-19-046-02-26 (Gulf Data Products) and E-19-046A-02-26 (Scott Merriman, Inc.) for Hidalgo County - "General Printing Services and Related Supplies" under the same rates, terms and conditions so as to have no lapse in service while procurement process is completed and awarded.
Q.
AI-74508
1. Approval of an "Exception" to the current HC Accounting Procedures Manual/Policies & Procedures A. & B. Non-travel Meals, Refreshments & Related costs [M.1, Pgs. 2,3 of 5] for PO#s 810070, 811752 & 811675 as events exceed the permitted caps/limits of $250.00 for same including authority to honor said POs for the processing of invoices for payment;
2. Hidalgo County Office of the Criminal District Attorney-Human Trafficking Division [spearheads the RGV Anti-human Trafficking Task Force] is requesting approval of an "Exception" to the current HC Accounting Procedures Manual/Policies & Procedures A. & B. Non-travel Meals, Refreshments & Related costs [M.1, Pgs. 2,3 of 5] specifically to "Waive" the $250 cap for events to be held [through 12-31-20] under the Arizona State University/McCain Institute funded for The Buffett McCain Institute Initiative to Combat Modern Slavery due to the multiple law enforcement agencies and organizations involved.
2. Hidalgo County Office of the Criminal District Attorney-Human Trafficking Division [spearheads the RGV Anti-human Trafficking Task Force] is requesting approval of an "Exception" to the current HC Accounting Procedures Manual/Policies & Procedures A. & B. Non-travel Meals, Refreshments & Related costs [M.1, Pgs. 2,3 of 5] specifically to "Waive" the $250 cap for events to be held [through 12-31-20] under the Arizona State University/McCain Institute funded for The Buffett McCain Institute Initiative to Combat Modern Slavery due to the multiple law enforcement agencies and organizations involved.
R.
AI-74511
Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice, draft requirement agreement, etc.) as attached hereto for: Hidalgo County "Mats, Dust Mops & Shop Rags & Towels" - RFB No.: 2020-042-03-18-TDL, including the re-advertisement of project if/when necessary or required.
S.
AI-74521
Requesting approval of twelve (12) thirty-six (36) months Capital Copier Lease with awarded vendor G.E. Capital Information Technology Solutions, dba, Ricoh USA through Hidalgo County's membership/participation in the DIR Cooperative Purchasing Program Contract [DIR-CPO-4435]:
| REQUISITION # | MONTHS | MODEL | MONTHLY PAYMENT |
| 00409366 | 36 | RICOH MP 5055SP | $269.23 |
T.
AI-74529
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Requesting acceptance and approval of invoice as submitted by Halff Associates, Inc. for professional engineering services under WA #3 Contract# C-18-142-05-08 for Five (5) Bus Shelters with accessible parking (PO#789747):
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U.
AI-74310
Requesting approval payment for invoice #40085 under Work Authorization #7 submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided under C-17-243-09-05 for Preliminary Design & Construction Phase Services of Justice Center Bldg in the amount of $998.13.
V.
AI-74333
Authority to advertise and approval of procurement packet for "Purchase of Mobile Surveillance Towers" RFB 2020-020-03-18-MEG with authority to re-advertise when and/if applicable.
W.
AI-74312
Approval to exercise a one year extension as permitted in the current contract agreement C-19-037-04-09, under the same rates, terms, and conditions with Tri- County Communications, LTD for "Repair, Removal and installation and/or Purchase of Radios, Computers and other Misc. Equipment" effective May 02,2020- thru April 30,2021.
X.
AI-74531
Approval of the addition of the fuel card/users including, but not limited to, the following:
1. Hidalgo County Adult Probation Department - delete fuel card users
2. Hidalgo County Criminal District Attorney's Office HIDTA Task Force - add fuel card user
3. Hidalgo County Tax Office - add/delete fuel card users
1. Hidalgo County Adult Probation Department - delete fuel card users
2. Hidalgo County Criminal District Attorney's Office HIDTA Task Force - add fuel card user
3. Hidalgo County Tax Office - add/delete fuel card users