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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS February 26, 2020 9:45 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -74569
Discussion as it relates to visit from Assistant Secretary for Housing - Federal Housing Commissioner, Brian D. Montgomery.
B.
AI -74570
Requesting approval of amendment to Hidalgo County Drainage District No.1 Civil Service Commission Manual Acknowledgement Form.
C.
AI -74568
Discussion, presentation and approval of Hidalgo County Drainage District No.1 Shredding Operations Dashboard.
D.
AI -74549
Acceptance and approval of pre-qualified firms submitting "Statements of Qualifications" for the establishment of a "Pool" for engagement through statutory and local protocol (i.e. Nomination, Evaluation/grading/scoring, Presentation to the Board for ranking, and Authority for negotiations for final agreements, etc.) on an "As Needed Basis" per project by Hidalgo County Drainage District No. 1, requiring said services as set forth in the requirements stated in the Request for Qualifications packet for the following listed Professional Services:
1. Engineering Services (HCDD1-20-006-02-05)
2. Surveying Services (HCDD1-20-007-02-05)
with effective date of "Approved Pools" for a period of one (1) year, commencing March 12, 2020
1. Engineering Services (HCDD1-20-006-02-05)
2. Surveying Services (HCDD1-20-007-02-05)
with effective date of "Approved Pools" for a period of one (1) year, commencing March 12, 2020
E.
AI -74507
Requesting authority to advertise and approval of RFP procurement packet [i.e. requirements, legal notice, etc.] as attached hereto for: "The Purchase of one (1) 2020 Ford Explorer Mid-Size SUV", RFP No. HCDD1-20-016-03-18, including the re-advertising of project in the event no responses are received, or proposals are rejected.
F.
AI -74452
Requesting approval of final negotiated Professional Services Agreement No. C-HCDD1-20-017-02-26, with
R.O.W. Surveying Services, LLC, as it relates to On-Call Professional Surveying Services on an as needed basis to the Hidalgo County Drainage District No.1 projects (subject to Legal Review). Approved for negotiations by the HCDD1 Board of Directors on February 11, 2020 (AI#74302)
G.
AI -74454
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.
2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Construction Materials Testing (CMT) Services On-Call (on an as needed basis) required for Hidalgo County Drainage District Projects.
3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Construction Materials (CMT) Services On-Call (on an as needed basis) for Hidalgo County Drainage District Projects.
2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Construction Materials Testing (CMT) Services On-Call (on an as needed basis) required for Hidalgo County Drainage District Projects.
| (C-HCDD1-20-019-__-__) | ||
| FIRM NAME: | SCORE: | RANK: |
| Raba Kistner, Inc. | 97.33 | |
| Izaguirre Engineering Group, LLC | 94.67 | |
| Alpha Infrastructure Engineering, PLLC | 94.00 |
3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Construction Materials (CMT) Services On-Call (on an as needed basis) for Hidalgo County Drainage District Projects.
H.
AI -74547
1. Approval to delete M&O Slot#12 Construction Inspector II position (Grade 9, Step 6)
2. Approval to create Admin Slot#40 Surveying Tech I position and set salary at Grade 9, Step 1
3. Approval of Surveying Tech I Job description
4. Approval of Budget Amendment to transfer funds from M&O Budget to Admin Budget for Surveying Tech I position
5. Approval of Revised Salary Schedule
2. Approval to create Admin Slot#40 Surveying Tech I position and set salary at Grade 9, Step 1
3. Approval of Surveying Tech I Job description
4. Approval of Budget Amendment to transfer funds from M&O Budget to Admin Budget for Surveying Tech I position
5. Approval of Revised Salary Schedule
6.
2018 Bond Referendum Projects:
A.
AI -74530
1. Requesting approval of the following listed Supplemental Agreements for various 2018 Bond Referendum Projects related to Professional Services Contracts to reflect a revised "Exhibit "D" Work Schedule", with an updated termination date. (subject to Legal review and compliance to HB1295)
| PROJECT NAME: | PROJECT ENGINEERING FIRM | TERMINATION DATE | CONTRACT No. | |
| a. | "FM 493 & Country Road -2018 Bond Referendum Project #12" | SAMES, Inc. | June 5, 2021 | SA-1 C-HCDD1-19-019-03-26 |
| b. | "Hidalgo Drain -2018 Bond Referendum Project #13" | SAMES, Inc. | October 30, 2021 | SA-1 C-HCDD1-19-008-03-26 |
| c. | "Jackson Rd. Drain -2018 Bond Referendum Project #16" | Quintanilla, Headley & Associates, Inc. | June 30, 2021 | SA-1 C-HCDD1-19-009-03-26 |
| d. | "Mile 10 & Baseline Road -2018 Bond Referendum Project #20 | Quintanilla, Headley & Associates, Inc. | August 31, 2021 | SA-1 C-HCDD1-19-021-03-26 |
| e. | "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25" | B2Z Engineering, LLC | March 26, 2021 | SA-1 C-HCDD1-19-010-03-26 |
| f. | "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27" | B2Z Engineering, LLC | March 19, 2021 | SA-1 C-HCDD1-19-014-03-26 |
| g. | "East Mercedes -2018 Bond Referendum Project #10B" | R. Gutierrez Engineering Corporation | October 31, 2021 | SA-1 C-HCDD1-19-018-03-26 |
B.
AI -74542
1. Requesting approval of following listed Supplemental Agreements to Work Authorization 1 for various 2018 Bond Referendum Projects related to Professional Services Contracts to reflect revised termination dates. (subject to Legal review and compliance to HB1295)
| PROJECT NAME: | PROJECT ENGINEERING FIRM | TERMINATION DATE | CONTRACT No. | |
| a. | "3 3/4 Mile Rd. & Shuerbach Rd. -2018 Bond Referendum Project #2" | Javier Hinojosa Engineering | September 1, 2021 | SA 2 to WA-1 C-HCDD1-19-012-03-26 |
| b. | "FM 493 & Country Road -2018 Bond Referendum Project #12" | SAMES, Inc. | June 5, 2021 | SA-1 to WA-1 C-HCDD1-19-019-03-26 |
| c. | "Hidalgo Drain -2018 Bond Referendum Project #13" | SAMES, Inc. | October 30, 2021 | SA-1 to WA-1 C-HCDD1-19-008-03-26 |
| d. | "Jackson Rd. Drain -2018 Bond Referendum Project #16" | Quintanilla, Headley & Associates, Inc. | June 30, 2021 | SA-1 to WA-1 C-HCDD1-19-009-03-26 |
| e. | "Mile 10 & Baseline Road -2018 Bond Referendum Project #20" | Quintanilla, Headley & Associates, Inc. | August 31, 2021 | SA-1 to WA-1 C-HCDD1-19-021-03-26 |
| f. | "Mission-McAllen Rado Alternate -2018 Bond Referendum Project #25" | B2Z Engineering, LLC | March 26, 2021 | SA-1 to WA-1 C-HCDD1-19-010-03-26 |
| g. | "Monte Cristo Rd. & Conway Rd. -2018 Bond Referendum Project #27" | B2Z Engineering, LLC | March 19, 2021 | SA-1 to WA-1 C-HCDD1-19-014-03-26 |
| h. | "East Mercedes -2018 Bond Referendum Project #10-B" | R. Gutierrez Engineering Corporation | October 31, 2021 | SA-1 to WA-1 C-HCDD1-19-018-03-26 |
C.
AI -74536
1. Requesting approval of Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-19-004-03-26), with L&G Engineering, for the project:
"Anaquitas -2018 Bond Referendum Project #8", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of December 1, 2021, and updated Exhibit "C-1"-Project Team, reflecting, R.O.W. Surveying Services, LLC. as a new sub-consultant (subject to Legal review).
2. Pursuant to the Board's Approval of Supplemental Agreement 1 with L&G Engineering, requesting approval of Work Authorization No. 2 in the amount of $534,314.45, to provide Engineering Services for "Anaquitas -2018 Bond Referendum Project #8", Contract # C-HCDD1-19-004-03-26-WA-2 (subject to legal review).
2. Pursuant to the Board's Approval of Supplemental Agreement 1 with L&G Engineering, requesting approval of Work Authorization No. 2 in the amount of $534,314.45, to provide Engineering Services for "Anaquitas -2018 Bond Referendum Project #8", Contract # C-HCDD1-19-004-03-26-WA-2 (subject to legal review).
D.
AI -74539
1. Requesting approval of Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-19-034-03-26), with L&G Engineering, for the project:
"Mid Valley Airport -2018 Bond Referendum Project #19", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of December 1, 2021, and updated Exhibit "C-1"-Project Team, reflecting, R.O.W. Surveying Services, LLC. as a new sub-consultant (subject to Legal review).
2. Pursuant to the Board's Approval of Supplemental Agreement 1 with L&G Engineering, requesting approval of Work Authorization No. 2 in the amount of $524,231.80, to provide Engineering Services for "Mid Valley Airport -2018 Bond Referendum Project #19", Contract # C-HCDD1-19-034-03-26-WA-2 (subject to legal review).
2. Pursuant to the Board's Approval of Supplemental Agreement 1 with L&G Engineering, requesting approval of Work Authorization No. 2 in the amount of $524,231.80, to provide Engineering Services for "Mid Valley Airport -2018 Bond Referendum Project #19", Contract # C-HCDD1-19-034-03-26-WA-2 (subject to legal review).
E.
AI -74548
Discussion and Approval by Hidalgo County Drainage District No. 1 of Resolution recognizing the necessity of acquiring easements or rights of way or fee title in connection with the construction of Malone Dr & Pomelo Rd Project in Hidalgo County, Texas and authorizing the acquisition of said easements or rights of way or fee title described in the Resolution and exhibits thereto by condemnation(eminent domain)or otherwise. Single vote shall apply to all units of property described in said Resolution.
F.
AI -74555
Requesting approval of Supplemental Agreement No. 1 to the Professional Engineering Services Contract (C-HCDD1-19-012-03-26), with Javier Hinojosa Engineering, for the project:
"3 3/4 Mile Rd. & Schuerbach Rd. -2018 Bond Referendum Project #2", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of December 1, 2021, and updated Exhibit "C-1"-Project Team, reflecting, Brighton Group, LLC. as a new sub-consultant (subject to Legal review).
7.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -74522
Requesting acceptance and approval of
Work Authorization No. 6 in the amount of
$35,474.00 as submitted by Millennium Engineers Group, Inc., in relation to professional CMT Services for:
"Alamo Expressway Drainage Project" through awarded Contract No. C-HCDD1-19-031-04-09 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review and compliance to HB1295)
8.
Right of Way Acquisitions:
A.
AI -74550
Requesting approval of the Access Easement Agreement for Parcel 19 & 22 of the J-09 project and authority of the Chairman of the Board to execute documents.
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't. Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
10.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
11.
Adjourn