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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING March 24, 2020 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-74966
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-74967
Presentation of Fund Information Report
B.
AI-74844
Discussion, consideration and approval to process the City of Pharr 2016-2017 TIRZ payment, in the amount of $68,416.33, pursuant to the interlocal agreement between the City of Pharr, Hidalgo County, and the Reinvestment Zone No. 2, City of Pharr.
3.
2020 Intradepartmental transfers:
A.
AI-74958
2020 - Pct.4 Sanitation (1100)
B.
AI-74959
2020 - Pct.4 Drain Imprv (1200)
C.
AI-74961
2020 - Emergency Management (1100)
D.
AI-74964
2020 - County Judge (1100)
E.
AI-74971
2020 - Probate Court (1243)
F.
AI-74936
2020 - Jail (1100)
G.
AI-74974
2020 - Pct 2 Administration (1200)
H.
AI-74901
2020 - Pct 2 Sanitation (1100)
I.
AI-74922
2020 I.T. Department/Just Crt Tech (1242)
J.
AI-74908
2020 - Crim DA (1100)
K.
AI-74909
2020 - Constable Pct 1 (1100)
L.
AI-74851
2020 - PCT1 CRC (1100)
M.
AI-74920
2020 PCT. 1 R&B (1200)
N.
AI-74852
2020 - PCT1 R&B (1200)
O.
AI-74842
2020 - Domestic Relations Office (1100)
P.
AI-74857
2020- Safety (1100)
Q.
AI-74860
2020 - Tax Office (1100)
R.
AI-74833
2020 - Constable Pct 1 (1100)
S.
AI-74877
2020 - 1115 WAIVER DSRIP (1100)
T.
AI-74838
2020 - Health & Human Services Dept. / IMM (1293)
U.
AI-74868
2020 - Health & Human Services Dept. - PHEP Hazards (1293)
V.
AI-74871
2020 - Health & Human Services Dept. / Clinics (1100)
W.
AI-74836
2020 - Health & Human Services Dept. / Zika HRSA (1293)
X.
AI-74837
2020 - Fac. Mgmt. Security Division (1100)
Y.
AI-74815
2020 - 449th District Court (1100)
Z.
AI-74819
2020 - Mailing Services (1100)
4.
2020 Interdepartmental transfers:
A.
AI-74820
SELF FUNDED WORKER'S COMP (2202):
Approval of 2020 interdepartmental transfer within Worker's Comp from program (060) to program (065) in the total amount of $1,000.00.
Approval of 2020 interdepartmental transfer within Worker's Comp from program (060) to program (065) in the total amount of $1,000.00.
B.
AI-74804
Arbitrage Calc (1100):
Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Arbitrage Calc in the amount of $10,000.00 to fund arbitrage reports.
Approval of 2020 interdepartmental transfer from Co.Wide Adm-Contingency into Arbitrage Calc in the amount of $10,000.00 to fund arbitrage reports.
C.
AI-74818
Mailing Services (1100):
Approval of interdepartmental transfer from Executive Office to Mailing Services in the amount of $594.09 to cover mailing machine lease
Approval of interdepartmental transfer from Executive Office to Mailing Services in the amount of $594.09 to cover mailing machine lease
D.
AI-74737
Human Resources (1100):
Approval of 2020 interdepartmental transfer from County Wide Adm-Contingency to Human Resources in the amount of $6,936.28 to fund anticipated expenditures.
Approval of 2020 interdepartmental transfer from County Wide Adm-Contingency to Human Resources in the amount of $6,936.28 to fund anticipated expenditures.
5.
Planning Department:
A.
AI-74891
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
County Judge's Office:
A.
AI-74898
Economic Development (1100):
Discussion, consideration, and approval of the Hidalgo County Small Town Economic Development Program's disbursement of payment in the amount of $1,329.53 awarded recipient Green Thumb Nursery.
Discussion, consideration, and approval of the Hidalgo County Small Town Economic Development Program's disbursement of payment in the amount of $1,329.53 awarded recipient Green Thumb Nursery.
7.
Monthly Fee Reports:
A.
AI-74805
District Clerk Fee report for the month of February 2020 $482,054.07
B.
AI-74800
District Attorney's Office Check Fraud Fees Monthly Report - 2020 February
8.
Sheriff's Office:
A.
AI-74854
Requesting approval for the County Treasurer to process payment for fuel reimbursement in the amount of $39.68 to Sergeant Federico Perez after auditing procedures are completed by the County Auditor. Sergeant Perez paid for the fuel expenses with his personal credit card due to the County's Citibank Card not working properly.
9.
Fire Marshal:
A.
AI-74825
Requesting reimbursement for Miguel Guerra, Fire Inspector in the amount of $143.66 for two invoices he paid out of pocket to Texas Commission on Fire Protection for one certification and one exam to be paid from requisition# 412086 after auditing procedures are completed by County Auditor.
10.
Executive Office:
A.
AI-74940
Requesting approval to pay invoice 2018.19.03 in the amount of $72,995.06 for services rendered in connection with the Hidalgo County Justice Center as submitted by ROFA Architects, Inc.
11.
Tax Refunds:
A.
AI-74885
| ACCOUNT NUMBER | PAYER | AMOUNT |
| C5660-00-001-0001-00 | WAL-MART REAL ESTATE BUSINESS TRUST PROPERTY TAX DEPARTMENT-NO.3567-00 | $66,655.33 |
| M1911-00-000-0001-00 | WAL-MART REAL ESTATE BUSINESS TRUST | $90,646.58 |
| W0254-00-000-0001-00 | WAL-MART REAL ESTATE BUS TRST | $65,617.07 |
B.
AI-74889
| ACCOUNT NUMBER | PAYER | AMOUNT |
| B4240-01-000-0005-00 | FAY SERVICING | $3,893.79 |
| M0570-00-000-0003-00 | ACCUMATCH | $4,411.99 |
| S5443-00-000-0124-00 | VANTAGE BANK | $3,428.05 |
| Y4500-00-001-0001-00 | BROWNIES FEED & SEED CO | $8,316.47 |
12.
Membership Dues/Certifications:
A.
AI-74803
449th District Court (1100):
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for Judge Renee Rodriguez-Betancourt, in the amount of $195.00 (Requisition #00411861) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Approval to pay annual membership dues to the National Council of Juvenile and Family Court Judges for Judge Renee Rodriguez-Betancourt, in the amount of $195.00 (Requisition #00411861) with authority for County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
13.
Budget & Management:
A.
AI-74821
1. Approval of reimbursement in the amount of $956,996.59 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 02/27/20 to 3/11/20.
2. Approval of wire transfer to cover claims paid.
| 02/27-28/20 | $ 6,055.91 |
| 03/02-04/20 | $489,524.51 |
| 03/05-11/20 | $461,416.17 |
| TOTAL | $956,996.59 |
B.
AI-74914
1. Approval of reimbursement in the amount of $548,732.96 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 03/12/20 to 03/18/20.
2. Approval of wire transfer to cover claims paid.
| 03/12-18/20 | $548,732.96 |
| TOTAL | $548,732.96 |
C.
AI-74822
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of March 1-15, 2020 in the amount of $46,158.93 and requesting approval of wire transfer.
D.
AI-74802
Probate Court Contributions Fund (1243):
Approval of 2020 appropriation of funds for Probate Court Contributions (1243) in the amount of $20,000.00 to fund anticipated expenditures.
Approval of 2020 appropriation of funds for Probate Court Contributions (1243) in the amount of $20,000.00 to fund anticipated expenditures.
14.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-74965
Requesting approval to enter into a 36 month agreement for monitoring services with Superior Alarms for HIDTA, for an annual total cost of $420.00, subject to HB 1295.
B.
AI-74839
Tax Office:
Approval to enter into a 36 month Lease Agreement with G.E. Capital Information Technology Solutions, dba, Ricoh USA, Inc., through Hidalgo County's mebership with DIR Cooperative Contract DIR-CPO-4435.
| Requisition# | Months | Model | Monthly Payment |
| 00411678 | 36 | IM430F | $56.10 |
C.
AI-74963
District Attorney's Office ( HC Morgue):
1. Requesting authority to enter into a 36 month agreement with Unifirst for scrub sanitation services to be used by the Hidalgo County Morgue. Subject to compliance with 1295 Form.
2. Requesting authority for Ricardo Rodriguez, Jr., District Attorney to execute agreement.
1. Requesting authority to enter into a 36 month agreement with Unifirst for scrub sanitation services to be used by the Hidalgo County Morgue. Subject to compliance with 1295 Form.
2. Requesting authority for Ricardo Rodriguez, Jr., District Attorney to execute agreement.
D.
AI-74969
Requesting authority to advertise (re-advertise when applicable) and approval of plans and specifications developed/drafted by project engineer, Halff Associates, Inc, for the construction of the, "ADA Bus Shelter on N. 12th Ave. and Stubbs St."
E.
AI-74875
District Attorney's Office:
Requesting approval to enter into a 12 month Service Agreement with RSP Business Solutions for the continued design, development and maintenance of the District Attorney's Website with services billed monthly at a rate of $350.00 including authority for County Judge to sign all required documentation.
F.
AI-74948
Requesting approval to subcontract Chanin Engineering for structural engineering services for Pct. 4, Facility Improvements for Storage Addition.
G.
AI-74951
County Wide:
Requesting authority to exercise the one (1) year extension [under the same rates, terms, and conditions] with Butch's Oilfield Service, Inc. as provided in the current contract agreement C-19-072-05-07- "Water Extraction Services".
Requesting authority to exercise the one (1) year extension [under the same rates, terms, and conditions] with Butch's Oilfield Service, Inc. as provided in the current contract agreement C-19-072-05-07- "Water Extraction Services".
H.
AI-74932
County Judge's Office for Emergency Management is requesting authorization and approval to purchase promotional items [as described in BACKGROUND and further detailed in supporting documentation] through a "Public Purpose" declaration pursuant to Texas Constitution Article 3, Section 52(a) for the period of March 24, 2020 through December 31, 2020
I.
AI-74942
Approval of Application for Payment No. 3 in the amount of $1,085,074.93 for the Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC through Contract C-19-017-11-05 and reviewed by the project engineer, Saul R. Munoz, P.E.
J.
AI-74912
430th District Court:
Requesting authority to exercise the final one (1) year extension [under the same rates, terms, and conditions] with Jose E. Garcia as provided in the current contract agreement C-17-036-03-07- "Lease of Building".
Requesting authority to exercise the final one (1) year extension [under the same rates, terms, and conditions] with Jose E. Garcia as provided in the current contract agreement C-17-036-03-07- "Lease of Building".
K.
AI-74856
County Court at Law 4:
Approval to enter into a 48 month Capital Lease Agreement with G.E. Capital Information Technology Solutions, dba, Ricoh USA, Inc., through Hidalgo County's membership with DIR Cooperative Contract DIR-CPO-4435.
| Requisition | Months | Model | Monthly Payment |
| 00411324 | 48 | IMC4500 | $127.47 |
L.
AI-74925
Hidalgo County Constable Pct. 2
Pursuant to Texas Local Government Code, 263), Hidalgo County Constable Precinct 2 is requesting the following, including but not limited to the assets/items more specifically described in Exhibit A attached herein:
1. Approval to declare assets as "salvage property" as per TxLGC 263.151(1), 'items are obsolete/unsable and/or so damaged...' and have "no book value"; and,
2. As per TxLGC 263.152(a)(1)(3) approve an "Order" that the "salvage property" be destroyed or otherwise disposed of [via landfill by both Pct. #2 Constable and Pct. 2 personnel] inasmuch as attempt to sell the "salvage property" [results of attempt to sell attached herein];
Pursuant to Texas Local Government Code, 263), Hidalgo County Constable Precinct 2 is requesting the following, including but not limited to the assets/items more specifically described in Exhibit A attached herein:
1. Approval to declare assets as "salvage property" as per TxLGC 263.151(1), 'items are obsolete/unsable and/or so damaged...' and have "no book value"; and,
2. As per TxLGC 263.152(a)(1)(3) approve an "Order" that the "salvage property" be destroyed or otherwise disposed of [via landfill by both Pct. #2 Constable and Pct. 2 personnel] inasmuch as attempt to sell the "salvage property" [results of attempt to sell attached herein];
M.
AI-74834
Requesting authority to exercise the a thirty (30) day extension as permitted under the current agreement for Consulting Services with vendor, Judith L. Branham, for the Domestic Relations Office (DRO).
N.
AI-74865
Health & Human Services:
Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3 Sec 52 for the purpose of outreach items for a period of 03/24/2020 to 12/31/2020.
Requesting declaration of public purpose pursuant to the Tex. Const. Art. 3 Sec 52 for the purpose of outreach items for a period of 03/24/2020 to 12/31/2020.
O.
AI-74878
Acceptance and approval of pay request #1 in the amount of $20,400.00 as submitted by J&R ENGINEERING LLC , for WA#1, Pct. 1 Mile 1 East Rd. Project.
P.
AI-74876
Acceptance and approval of Payment Application No. 1 in the amount $32,400.00 submitted by RGV Solar Power Systems, in connection to the "Solar Light Project Monte Alto" for Pct. 1 including authority for County Treasurer to issue payment after Auditing process completed.
Q.
AI-74874
Requesting approval of payment of invoice # 3 in the amount $1,282.12 submitted by Strada Group Developing Solutions, in connection with the consulting, design, and construction engineering for the "Solar Light Project Monte Alto" for Pct. 1.
R.
AI-74736
Requesting approval of Application Payment No. 5 in the amount of $244,079.43 for services rendered in connection with the "Construction Manager at Risk (
CMAR) for the Pct. 1 Tax Office Project GMP Amendment #1" as submitted by Erickson Construction, LLC.
S.
AI-74867
1. Requesting approval of Change Order No. 5 in connection with contract No. C-17-027-07-25 with NM Contracting, LLC for the Hidalgo County Precinct #2 -CO WIDE SERVICE SHOP PROJECT as recommended by project architect The Warren Group, Inc. and subject to compliance with HB1295 when and if applicable.
2. Requesting approval of Change Order No. 6 in connection with contract No. C-17-027-07-25 with NM Contracting, LLC for the Hidalgo County Precinct #2 -CO WIDE SERVICE SHOP PROJECT as recommended by project architect The Warren Group, Inc. and subject to compliance with HB1295 when and if applicable.
2. Requesting approval of Change Order No. 6 in connection with contract No. C-17-027-07-25 with NM Contracting, LLC for the Hidalgo County Precinct #2 -CO WIDE SERVICE SHOP PROJECT as recommended by project architect The Warren Group, Inc. and subject to compliance with HB1295 when and if applicable.
T.
AI-74869
Approval fo the following invoices (for audit, processing and payment) as submitted by contracted project engineer; MEG Engineers. C-19-210-09-03.
| Invoice No. | Project | Total | Date | P.O. |
| 20-03-0003 | Linn-San Manuel Veterans Park Project | $15,357.00 | 03/05/2020 | 812914 |
U.
AI-74811
Requesting approval to exercise one (1) year renewal with the contracted vendor, US Bank National Association, through the Texas Smart Buy Contract 946-M3 for Retail Fuel Card Services.
V.
AI-74812
Ms. Linda Fong, First Assistant is requesting the removal of assets detailed in Exhibit A [attached herein] from Hidalgo County Auditor's inventory list.
W.
AI-74843
Requesting approval for removal of items listed in Veterans Services inventory. These items are no longer physically present in this department or part of our inventory and are further detailed in the attached supporting documentation.
X.
AI-74814
Approval of the addition/deletion of the fuel cards/users including, but not limited to, the following:
1. Hidalgo County Facilities Management - add fuel card users
2. Hidalgo County Adult Probation Department - add fuel card user
3. Hidalgo County Constable Pct No. 4 - delete fuel card users
4. Hidalgo County Texas A&M AgriLife Extension Service- add fuel card users
5. Hidalgo County Constable Pct No. 1 - fuel card users