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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS April 21, 2020 9:45 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: hidalgocounty.us
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -75224
Request approval of Budget Amendments to carry over the December 31, 2019 available budgets into the Districts 2020 Capital Project Fund respective accounts. This will facilitate the budgetary accounting for continued operations and construction of District Projects that have been approved by the board in prior years. Fund 130 - District Capital Projects, Fund 132 - 2008 Bond Series Fund 133 - 2013 Bond Series, Fund 134 - 2014 Bond Series
B.
AI -75237
1.) Discussion and possible action Regarding the submittal of project(s) to the Texas Water Development Board Flood Infrastructure Fund Intended Use Plan.
2.) Pursuant to the Board's approval of the submittal of project(s) to the Texas Water Development Board; requesting approval to complete and submit 2020 Flood Project Abridged Application and any subsequent forms and approval for the Chairman of the Board to execute.
2.) Pursuant to the Board's approval of the submittal of project(s) to the Texas Water Development Board; requesting approval to complete and submit 2020 Flood Project Abridged Application and any subsequent forms and approval for the Chairman of the Board to execute.
C.
AI -75244
Discussion, Consideration, and Action to extend Group Dismissal of Hidalgo County Drainage District No.1 Employees by the Governing Authority due to the COVID-19 public health emergency, from April 27, 2020 to ______________________, per the Board of Directors action on March 24, 2020, Agenda Item # 74981 (A).
D.
AI -75223
Requesting approval of final negotiated Professional Services Agreement No. C-HCDD1-20-025-04-21, with
Millennium Engineers Group, Inc., as it relates to
Professional Construction Materials Testing (CMT) Services On-Call (on an as needed basis) for Hidalgo County Drainage District No.1 Projects (subject to Legal Review). Approved for negotiations by the HCDD1 Board of Directors on AI# 75088 (04-07-20).
6.
2018 Bond Referendum Projects:
A.
AI -75202
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
Pharr Mcallen Drain-Budget 531
1. Application for Payment No. 2 in the amount of $53,353.13 from Mor-Wil, LLC pertaining Construction Contract No. HCDD1-19-002-01-09 Pharr-McAllen Drain Improvements. Engineer: L&G Consulting Engineers PO#637637
Pharr Mcallen Drain-Budget 531
1. Application for Payment No. 2 in the amount of $53,353.13 from Mor-Wil, LLC pertaining Construction Contract No. HCDD1-19-002-01-09 Pharr-McAllen Drain Improvements. Engineer: L&G Consulting Engineers PO#637637
B.
AI -75211
Approval to issue payment on the following item(s) proceeding review and compliance of contract terms & conditions:
Hidalgo Drain (Military Crossings)-513-030-300
1. Acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-19-064-09-03 Hidalgo Drain Military Rd Crossing.
2. Application for Payment No. 3-Retainage in the amount of $24,839.75 from Mor-Wil, LLC pertaining Construction Contract No. HCDD1-19-064-09-03 Hidalgo Drain Military Rd Crossing. Engineer: Sames Engineering PO#638374
Hidalgo Drain (Military Crossings)-513-030-300
1. Acceptance of Certificate of Substantial Completion and Certificate of Construction Completion from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-19-064-09-03 Hidalgo Drain Military Rd Crossing.
2. Application for Payment No. 3-Retainage in the amount of $24,839.75 from Mor-Wil, LLC pertaining Construction Contract No. HCDD1-19-064-09-03 Hidalgo Drain Military Rd Crossing. Engineer: Sames Engineering PO#638374
C.
AI -75253
Requesting authority to advertise and approval of plans and specifications developed by project engineer,
L&G Engineering, for: Hidalgo County Drainage District No. 1 -
"Las Milpas -2018 Bond Referendum Project #17" -RFB No. HCDD1-20-010-05-20, including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
D.
AI -75256
Requesting authority to advertise and approval of plans and specifications developed by project engineer,
Izaguirre Engineering, LLC, for: Hidalgo County Drainage District No. 1 -
"PD Lateral (Phase I) -2018 Bond Referendum Project #29" -RFB No. HCDD1-20-026-05-20, including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
7.
General Fund:
A.
AI -75255
Requesting authority to advertise and approval of plans and specifications developed by, Jose Noe Saldivar, P.E., HCDD1 Engineer IV, for:
"Las Milpas -Hidalgo Park Estates" -RFB No. HCDD1-20-021-05-20, including the re-advertising of project in the event no Bid responses are received and/or are rejected and project is still required.
B.
AI -75221
1. Presentation of the statements of qualifications received for RFQ No. HCDD1-20-022-04-01
"Litigation (Legal) Services related to ongoing Litigation matter and pursuit of claims against one or more parties as needed", for the purpose of the following:
a. Evaluation and ranking by the Board of Directors:
b. Pursuant to the Boards approval, authority for Hidalgo County Drainage District No. 1 to negotiate with the No. 1 ranked firm, ______________________________________, for a fair and reasonable fee for the purpose of entering a contract for
"Litigation (Legal) Services related to ongoing Litigation matter and pursuit of claims against one or more parties as needed" with selected well qualified law firm on the basis of demonstrated competence, qualifications and experience in requested legal services.
a. Evaluation and ranking by the Board of Directors:
| FIRM NAME | EVALUATION/RANKING |
| 1). CHAMBERLAIN, HRDLICKA, WHITE, WILLIAMS & AUGHTRY, P.C. | |
| 2). BUTCH BOYD LAW FIRM, P.C. |
b. Pursuant to the Boards approval, authority for Hidalgo County Drainage District No. 1 to negotiate with the No. 1 ranked firm, ______________________________
8.
Right of Way Acquisitions:
A.
AI -75167
Requesting approval of closing documents for Parcel 4 as it relates to Sunflower Drain Extension project and authority for the Chairman of the Board to execute documents.
B.
AI -75246
Requesting approval of closing documents for Parcel 3 as it relates to Sunflower Drain Extension project and authority for the Chairman of the Board to execute documents pending final legal review.
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
10.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
11.
Adjourn