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Agenda for CC REGULAR AGENDA SPECIAL MTG

AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
July 21, 2020
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location.  As a result, all or some government officials may participate via videoconference.  Additionally, members of the public are encouraged to watch the meetings online, at:
www.hidalgocounty.us/HClive

To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.

1.
Roll Call
 
2.
Pledge of Allegiance
 
3.
Prayer
 
4.
Approval of Consent Agenda
 
5.
Open Forum
 
6.
Human Resources:
 
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
 
B.
AI-76501
County Court at Law #1 (1100):
Approval of backpay in the amount of $1,593.79 for employee no. 207918 pursuant to AI #69748 approved by commissioners court April 09, 2019.
 
7.
Urban County:
 
A.
AI-76419
  1. Public Hearing regarding a Substantial Budget & Program Amendment to the Hidalgo County Urban County Program's Annual Action Plan for Program Year 33 (2020) to include the COVID-19 CDBG-CV, ESG-CV1 & ESG-CV2 funding.
  2. Requesting approval of and for submission of the Substantial Budget & Program Amendment to the Hidalgo County Urban County Program's Annual Action Plan for Program Year 33 (2020) to include the COVID-19 CDBG-CV, ESG-CV1 & ESG-CV2 funding.
  3. Authorization for County Judge Richard F. Cortez to sign any and all documents related to COVID 19 CDBG-CD, ESG-CV1 & ESG-CV2 funding.
 
B.
AI-76441
Requesting approval to suspend applicable notice provision of the Citizen Participation Plan to implement and allow for expedited procedures to the substantial amendment process of consolidated plans in order to alleviate or prevent serious damages or threat to human life or property. The Hidalgo County Urban County Program is processing a Substantial Amendment for FY's 2015, 2016, 2017, 2018, & 2019, for which a Public Hearing will be held on August 25, 2020 which will start at 2:00 P.M. before Hidalgo County Commissioners Court. 
 
8.
WIC:
 
A.
AI-76506
WIC: 018-(1292)
Requesting to ratify the submission of the 2nd amended FY 20 Contract # HHS000455900001 Lactation Support Center Services Strategic Expansion Program (LSCS-SEP). 
 
9.
Health & Human Services Department:
 
A.
AI-76463
1.  Requesting approval to rescind action taken by Commissioner's Court on July 7, 2020 on AI-76265, item 1 only.  
2.  Requesting approval to accept the ZIKA Healthcare Services Grant Contract HHS000059600001, Amendment No. 4 and to have County Judge e-sign the Amendment.  The purpose of the amendment is to decrease Health Resources and Services Administration (HRSA) funds.  
 
10.
Community Service Agency:
 
A.
AI-76485
Discussion, consideration and possible action to amend eligibility guidelines for the Hidalgo County Mortgage & Rent Relief Program. 
 
B.
AI-76445
Discussion, consideration, and action to recommend approval to accept the check in the amount of $615.82 from Member to Member for benefit of Hidalgo County Resident to pay NEC Co-op Energy electric bills.
 
11.
IT Department:
 
A.
AI-76482
Executive Office - Health Department:
Requesting authority to purchase GPS units/service for five (5) new vehicles from Unicom Government, Inc. through Contract 4400006645- Quote #QUT5219495 for a total of $2,395.60 (July 2020-July 2021) as follows:
Monthly Tracking Service $108.55 x 12 mths. (billed annually)  5 units $1,302.60
One-time purchase of GPS devices w/batteries & cables  5 units $1,093.00  
 
12.
Precinct #4 - Comm. Torres:
 
A.
AI-76504
Resolution in honor of Saul Garza for his Baseball Accolades and Signing with The Kansas City Royals
 
B.
AI-76366
Discussion/Consideration and Action to enter into a Memorandum of Understanding (MOU) between Hidalgo County Precinct 4 and the Lower Rio Grande Development Council Valley Metro Transit  Center and authorization for the County Judge to sign the Memorandum of Understanding.. 
 
C.
AI-76383
Discussion/Consideration and Action for Hidalgo County's Commissioners Court to enter into a Multi-Use Agreement with the Texas Department of Transportation to place a bus stop shelter and shuttle service in San Carlos, Texas with approval for the County Judge to sign Resolution authorizing execution of document
 
D.
AI-76399
Requesting Approval to enter into a Multiple Use Agreement by the State of Texas and between the Texas Department of Transportation and Hidalgo County, Texas (for the San Carlos Bus Stop Shelter and Shuttle service) with authorization for the County Judge to sign said agreement.
 
13.
Budget & Management:
 
A.
AI-76476
CARES Act Relief Funds (1287):
1. Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.

2. Approval of intradepartmental transfer.
 
B.
AI-76434
HCSO 2018 Operation Stonegarden Grant (OPSG) (1284):
1. Approval to use General Fund to pay for disallowed overtime & fringes in relation to the HCSO 2018 Operation Stonegarden (OPSG) grant in the amount of $22,662.38 with authority for the County Auditor's Office to reclassify the disallowed expenses to the Sheriff's Office General Fund account.
2. Approval of interdepartmental transfer from Co. Wide Adm.-Contingency to Sheriff to fund the disallowed overtime & fringes. 
 
C.
Budget Appropriations:
 
1.
AI-76508
Pct. 1 R & B (1200):
Requesting approval of the Certification of Revenues by County Auditor in the amount of $140,275.60 for revenues received from the City of Weslaco for Mile 5 N Rd (Border Ave.) Project and City of Weslaco for Pct. 1 City of Weslaco Sports Complex Trail Project and appropriation of the same.
 
 
14.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
Hidalgo County
 
1.
AI-76428
Presentation of the scoring/evaluation grid for the purpose of Commissioner's Court to declare the sole response received as "Qualified" in order to proceed with award, implementation process, and  negotiations with Benefit Express Services, LLC. for the service of "Online Enrollment & Benefit Administration System" RFP 2020-180:
  Benefit Express Serv., LLC
Evaluator 1 93
Evaluator 2 100
Evaluator 3 98
Evaluator 4 93
Evaluator 5 100
TOTAL SCORES 484
Deemed Qualified YES__________     NO__________
 
2.
AI-76460
Presentation of qualified responsible vendor, Texas Cordia Construction, LLC., Inc. submitting the lowest and best bid for the purpose of award and approval of contract for RFB titled: Hidalgo County (including all funding sources) "Hot Mix - Cold Laid" through project No. 2020-219-07-08.
 
3.
AI-76426
A. Acceptance of the "sole and qualified response" received for award of the Title Report Services for Hidalgo County (including all funding sources, programs and entities), RFP 2020-158-07-08-YZV;

B. Approval of contract with South Texas Land Investigations [C-20-158-07-21] for Title Report Services for Hidalgo County (including all funding sources, programs, and entities)
 
B.
County Judge's Office
 
1.
AI-76517
Office of Emergency Management:
A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Hidalgo County Emergency Management One (1) New or Used Truck with a Refrigerated Cargo Box and Wide Liftgate Purchase], in order to assist with County Public Health expenses for acquisition and distribution of medical and protective supplies, including sanitizing products and personal protective equipment, for other public health or safety workers for addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use;
 
 
B.  Exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens.;

C. Requesting approval to purchase One (1) New or Used Truck with a Refrigerated Cargo Box and Wide Liftgate from _______________ in the amount of $_____________ subject to 213 Form and compliance with 1295 Form.
 
2.
AI-76346
Emergency Management:
A. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Disaster Surveillance Software for Tracking and Mapping, in order to assist with County actions to facilitate compliance with public health measures addressing the ongoing COVID-19 emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.";

B. Requesting authority to enter into a yearly online subscription with Crisis Track dba Geopliant, LLC for a Disaster Management System Software and for subsequent years to be governed and yearly invoices paid by this agreement unless revoked by either party in writing as per the agreement and authority for county judge to sign any documentation.
 
C.
Pct. 4
 
1.
AI-76488
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262-024 (A) (4) professional services;

B. Presentation of scoring grid for the purpose of ranking by CC the firms graded and evaluated through the County approved "pool" of professional engineering services for project-specific Design & Construction of A Bus Shelter at San Carlos;
 
  ERO Engineering, PLLC M2 Engineering Rio Delta Engineering
Evaluator  No. 1                   96            91 90
Evaluator  No. 2 97 92 89
Total 193 183 179

C.  Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No.1 ranked firm of ___________________________________ for project specific Design & Construction of A Bus Stop Shelter at San Carlos.
 
2.
AI-76432
Requesting approval of First Amendment to Service Contract for professional surveying services between Hidalgo County Precinct No. 4 and Melden & Hunt, contract C-19-206-08-27, to extend the termination date to December 31, 2020.
 
3.
AI-76431
Requesting approval of First Amendment to Service Contract for professional surveying services between Hidalgo County Precinct No. 4 and Quintanilla Headley & Associates, contract C-19-205-08-27, to extend the termination date to December 31, 2020.
 
D.
IT Department:
 
1.
AI-76503
IT Countywide:
A. Requesting authority to purchase software/subscription licenses (through our membership with DIR-TSO-3926) from Insight Public Sector Inc. in the total amount of $87,778.55 to enable micro-segmentation of virtual environment and increase security for Odyssey application to all Hidalgo County Servers;
 
B. Requesting authority to purchase installation services for the software mentioned in item A  (through our membership with OMNIA #4400006644) from Insight Public Sector Inc. in the total amount of $18,668.40.
 
E.
Health & Human Services Dept.
 
1.
AI-76507
Approval to execute the final negotiated professional civil engineering services Contract No. C-20-183-06-21 for the Construction of Hidalgo County Health Department Testing/Bio Safety Laboratory with SAMES, Inc. subject to legal approval.
 
2.
AI-76513
A.     Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by a line item, allotment or allocation, for Engineering Services for the Automatic Doors at Main and Secondary Entrances countywide project and including the re-title of the Scope of Services to Engineering Services for the Automatic Doors at Main and Secondary Entrances and Evaluation of Products and Systems for HVAC, UV Lighting, & Retrofitting Bathroom Facilities, in order to assist with County Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use; and,
 
B.  Pursuant to action taken by HCCC on 07-14-20 [R/AI #76411] ranking Halff and Associates as number one and commence to negotiate a professional agreement to provide MEP Engineering Services for the Automatic Doors at Main and Secondary Entrances, CC approval to expand scope of services by Halff & Assoc. to include consulting services for the Evaluation of Products and Systems for HVAC, UV Lighting, & Retrofitting Bathroom Facilities researched and proposed by HC Facilities Management. 
 
3.
AI-76422
Presentation of sole responsible bid received [meeting all specifications and/or requirements] from H-E-B RxTRA Advantage for the purpose of award and approval of contract document in connection with project titled: Hidalgo County-"Online Pharmacy Billing Services:" through RFP No.:2020-245-07-08-TDL.
 
F.
Tax Office
 
1.
AI-76374
A.  Discussion, consideration, and action to approve as necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Hidalgo County Tax Office Two Way Electronic Communicators Purchase], in order to assist with County Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.;

B.  Exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens;

C. Requesting approval to purchase (41 units) Two Way Electronic Communicators from REFCO in the amount of $48,708.00.
 
2.
AI-76400
A.     Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Tax Office - Queuing system, in order to assist with County functions related to public health measures addressing the ongoing, COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary; 

B.      Requesting exemption from competitive bidding requirements, pursuant to TxLGC 262.024 (a)(1)(2); and

C.     Requesting authority to expand the initial purchase to all substations, upgrade, and install new hardware and software from Nemo Q for equipment and services for the Tax Office and substations in the amount of $70,714, to including yearly maintenance fees and any other future services needed.
 
G.
Co. Wide
 
1.
AI-76433
Acceptance of the "sole and qualified respondent meeting all specifications for award and contract to Matt's Building Materials" RFB:2020-211-07-08-MEG,"Construction Bldg. Materials and Related Supplies" with compliance to HB 1295.
 
15.
Executive Office:
 
A.
Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
B.
AI-76430
Appointment/Reappointment of board member to Tropical Texas Behavioral Health (MHMR) - Pct. #1
 
C.
AI-76514
Discussion, consideration and action on County Wide Internship - Everardo Villarreal
 
D.
AI-76425
Approval to accept settlement check  from ACACIA Insurance Managers Company in the amount of $2,143.11 to settle auto accident claim with County vehicle. (Sheriff Office)
 
E.
AI-76461
Approval to accept settlement check from Texas Municipal League in the amount of $2,215.00 to settle property damages to County trash wall chute. (Sheriff Office)
 
F.
AI-76462
Approval to accept settlement check from SNAP Insurance Service in the amount of $104.60 to settle property damages to County chain link fence. (Precinct 2 Lopezville Park)
 
16.
AI-76534
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act Funds
    a. Interlocal cooperation agreement with the University of Texas Rio Grande Valley
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
 
17.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
 
A.
Real Estate Acquisition
 
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
 
D.
AI-76453
Hidalgo County v. Valeria Jaquelin Galvan Garcia & Sergio Cruz Cobos
 
E.
AI-76455
EEOC Charge No. 31-C-2020-00233 R.M. v. County of Hidalgo
 
F.
AI-76438
Claim of Laura Lopez
 
G.
AI-76471
Claim of Adrian Garza, Leonardo Lopez, Joshua Lopez and Jonathan Lopez
 
H.
AI-76516
Consultation with attorney regarding Proof of Claim filing in the Purdue Bankruptcy for the opioid litigation.
 
18.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
19.
Open Session:
 
A.
Real Estate Acquisition and appropriation for same
 
B.
Pending and/or potential litigation
 
C.
Discussion, consideration and possible action regarding response to public health emergency
 
D.
AI-76454
Hidalgo County v. Valeria Jaquelin Galvan Garcia & Sergio Cruz Cobos
 
E.
AI-76456
EEOC Charge No. 31-C-2020-00233 R.M. v. County of Hidalgo
 
F.
AI-76439
Claim of Laura Lopez
 
G.
AI-76472
Claim of Adrian Garza, Leonardo Lopez, Joshua Lopez and Jonathan Lopez
 
H.
AI-76515
Consultation with attorney regarding Proof of Claim filing in the Purdue Bankruptcy for the opioid litigation.
 
20.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
21.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
22.
Adjourn