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Agenda for DD-REGULAR AGENDA SPECIAL MTG

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AGENDA
DRAINAGE DISTRICT
BOARD OF DIRECTORS
August 4, 2020
9:45 A.M.
 

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor,  Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda.  Discussion and possible action relating to the following business will be transacted:

In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location.  As a result, all or some government officials may participate via videoconference.  Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive

To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.

1.
Roll Call
 
2.
Prayer
 
3.
Open Forum
 
4.
Approval of Consent Agenda
 
5.
General Operations:
 
A.
AI -76686
Discussion and update as it relates to Hurricane Hanna
 
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B.
AI -76651
Requesting approval to accept bids and approval to execute Requirements Agreements with multiple vendors submitting the lowest and best bid meeting all specified requirements for RFB No.HCDD1-20-037-07-22 "Storm Drain Pipes and Related Items", subject to legal review and compliance to HB1295
 
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C.
AI -76644
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1  "Sale and Removal of Fill Dirt -Located between Texas Blvd. & Pomelo Rd. on the north side of Military Hwy. U.S. 281, RFB No. HCDD1-20-048-08-26,including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
 
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6.
2018 Bond Referendum Projects:
 
A.
AI -76681
Requesting approval of final negotiated Archeological Surveying Services Contract No. C-HCDD1-20-028-08-04, with   Raba Kistner, Inc., as it relates to  "Archeological Surveying Services -2018 Bond Referendum Projects", approved for negotiations by the HCDD1 Board of Directors on AI# 76105 (07/21/20), (subject to Legal Review and compliance to HB1295).  
 
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B.
AI -76664
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
Pharr Mcallen Drain-Budget 531
1. Application for Payment No. 3 in the amount of $253,000.68 from Mor-Wil, LLC pertaining Construction Contract No. HCDD1-19-002-01-09 Pharr-McAllen Drain Improvements.  Engineer: L&G Consulting Engineers PO#637637. 
 
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C.
AI -76688
 Budget:010-Raymondville Drain Ph.1 Seg.4
A. Request approval to issue payment on award of special commissioners pertaining to condemnation proceedings for Cause No.CCD-0533-A  Parcel No. 27-BIC Development Corporation
B. Approval to issue payment on three(3)Special Commissioners fees related to Cause No.CCD-0533-A as noted on Item A above
 
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7.
General Fund:
 
A.
AI -76650
Administration Budget 003
1. Requesting approval to create Clerk III position and set salary at Grade 5 step 1, no budget impact for 2020
2. Requesting approval of updated Salary Schedule
 
 
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B.
AI -76677
Requesting approval to enter into a twelve (12) month Agreement with Communitybrands, for the Upgrade of the HCDD1 MIP Advance Accounting Software in the total amount of $1,595.00 for set up, and a Monthly MIP Cloud Cost (Maintenance & Support) of $1,112.92, with authority for General Manager, Mr. Raul E. Sesin, P.E., CFM, to execute related documents.  (subject to compliance to HB1295)
 
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8.
Right of Way Acquisitions:
 
A.
AI -76676
Requesting approval of closing documents for Parcel 24-E1 as it relates to Project 24 of the 2018 Drainage Bond Program - Mile 9 N & FM 1015 project and authority for the Chairman of the Board to execute documents.
 
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9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
 
A.
Real Property (Tex. Gov't Code 551.072)
 
B.
Personnel Matters (Tex. Gov't. Code 551.074)
 
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
 
10.
Open Session:
 
A.
Possible Action of Real Estate Acquisition
 
B.
Possible Action on Pending and/or Potential Litigation
 
11.
Adjourn