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Agenda for DD-REGULAR AGENDA SPECIAL MTG

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AGENDA
DRAINAGE DISTRICT
BOARD OF DIRECTORS
August 11, 2020
9:45 A.M.
 

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor,  Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda.  Discussion and possible action relating to the following business will be transacted:

In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location.  As a result, all or some government officials may participate via videoconference.  Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive

To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.

1.
Roll Call
 
2.
Prayer
 
3.
Open Forum
 
4.
Approval of Consent Agenda
 
5.
General Operations:
 
A.
AI -76747
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Concrete Mix and Related Items", RFB No. HCDD1-20-050-09-02, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
 
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6.
2018 Bond Referendum Projects:
 
A.
AI -76795
1. Requesting approval to accept bids and award a Construction Contract to lowest and best bidder meeting all specified requirements, RG Enterprises dba G&G Contractors, for RFB No. HCDD1-20-034-07-29, "Jackson Rd. Drain Phase I -2018 Bond Referendum Project No. 16", Base Bid, in the total amount of $1,691,022.96, as recommended by project engineer, Quintanilla Headley & Associates, Inc. (subject to Legal Approval and Compliance with HB1295).

2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor".
 
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B.
AI -76801
Requesting acceptance and approval of Work Authorization No. 1 in the amount of $48,788.78 as submitted by L&G Engineering, in relation to professional CMT Services for:  "PD Lateral Drain Project Ph I & II" through awarded Contract No. C-HCDD1-20-031-07-07 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services"  (Subject to Legal Review and compliance to HB1295)
 
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7.
General Fund:
 
A.
AI -76766
Administration Budget: 003
1. Requesting approval to create Contract Specialist I position, slot #43, and set salary at Grade 9, Step 1, no budget impact for 2020.
2. Requesting approval of updated Salary Schedule.
 
 
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8.
Right of Way Acquisitions:
 
A.
AI -76797
Acceptance of a Drainage Easement from Dahlia Rodriguez as it relates to 2018 Bond Project 21 - Mile 10 N & Mile 1 W, pending final legal review.
 
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9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
 
A.
Real Property (Tex. Gov't Code 551.072)
 
B.
Personnel Matters (Tex. Gov't. Code 551.074)
 
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
 
10.
Open Session:
 
A.
Possible Action of Real Estate Acquisition
 
B.
Possible Action on Pending and/or Potential Litigation
 
11.
Adjourn