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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING August 11, 2020 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-76703
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-76704
Presentation of Fund Information Report
3.
2020 Intradepartmental transfers:
A.
AI-76708
2020 - Elections Dept (1100)
B.
AI-76714
2020 - Constable Pct 1 (1100)
C.
AI-76723
2020 - Health & Human Services Dept. / RLSS (1293)
D.
AI-76757
2020 - County Judge (1100)
E.
AI-76759
2020 - I.T. Department (1100 I.T.)
F.
AI-76762
2020 - Health & Human Services Dept. / H.D. Adm (1293)
G.
AI-76778
2020 - DA FED SHRG - TREAS (1252)
H.
AI-76774
2020 - TVC Broken Arrow (1283)
4.
2020 Interdepartmental transfers:
A.
AI-76543
Pct 2 Administration (1200):
Approval of 2020 interdepartmental transfer from Pct 2 Road Maintenance (prog. 006) to Pct 2 Administration (prog. 005) in the amount of $8,091.68 to fund expenditures.
Approval of 2020 interdepartmental transfer from Pct 2 Road Maintenance (prog. 006) to Pct 2 Administration (prog. 005) in the amount of $8,091.68 to fund expenditures.
B.
AI-76773
Approval of 2020 interdepartmental transfer from Sheriff (001) to Jail (002) in the total amount of $12,500.00 for monthly lawn care maintenance services for the Hidalgo County Sheriff's Office facilities.
C.
AI-76717
General Fund Salary Sweep (1100):
Approval to transfer lapsed salaries from various departments into the Co. Wide Adm.- Contingency account.
Approval to transfer lapsed salaries from various departments into the Co. Wide Adm.- Contingency account.
5.
Planning Department:
A.
AI-76742
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
6.
Tax Refunds:
A.
AI-76735
| No. | Account Number | Payer | Amount |
| 1 | B2950.00.000.0002.05 | WALGREEN CO | $9,084.30 |
| 2 | L6556.00.000.0001.00 | LOWE'S HOME CENTERS INC | $17,213.01 |
| 3 | L6560.00.000.0004.00 | LOWE'S HOME CENTERS INC | $25,245.18 |
| 4 | P6300.00.000.0016.10 | LOWE'S HOME CENTERS INC | $33,219.04 |
| 5 | P7475.00.000.001B.00 | LOWE'S HOME CENTERS INC | $24,099.38 |
| 6 | S2695.00.000.0001.00 | WALGREEN CO | $5,134.93 |
| 7 | S5950.00.011.0002.05 | BOX FAMILY LIMITED PARTNERSHIP LTD | $2,880.22 |
| 8 | S5950.00.011.0002.05 | BOX FAMILY LIMITED PARTNERSHIP LTD | $2,672.02 |
B.
AI-76751
| No. | Account Number | Payer | Amount |
| 1 | P4404.01.000.0073.00 | NOE LOPEZ | $3,911.45 |
7.
Membership Dues/Certifications:
A.
AI-76709
Requesting approval to pay for a yearly membership for Oscar Lopez, Deputy Fire Marshal, payable to the International Association of Arson Investigators in the total amount of $100.00. with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 418892
B.
AI-76732
DBM:
Requesting approval to pay membership dues in the amount of $225.00 to the Texas Chapter Public Risk Management Association (PRIMA) for Diana Huallpa Trevino, Wellness Program Coordinator III, Flora Vazquez Employee Benefits, Division Manager III, Sergio Cruz, Budget Officer with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. Req# 418982
Requesting approval to pay membership dues in the amount of $225.00 to the Texas Chapter Public Risk Management Association (PRIMA) for Diana Huallpa Trevino, Wellness Program Coordinator III, Flora Vazquez Employee Benefits, Division Manager III, Sergio Cruz, Budget Officer with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor. Req# 418982
C.
AI-76767
HIDTA - Task Force:
Requesting approval of requisition #0049111 with authorization for the County Treasurer to issue payment after review, audit, and processing procedures are completed by the County Auditor's Office:
Renewing the 2020-2021 Texas Narcotic Officers Association (TNOA) membership dues for the Hidalgo County Criminal District Attorney HIDTA Task Force in the total amount of $40.00 ($40.00 per member - one (1) HIDTA Agent)
Renewing the 2020-2021 Texas Narcotic Officers Association (TNOA) membership dues for the Hidalgo County Criminal District Attorney HIDTA Task Force in the total amount of $40.00 ($40.00 per member - one (1) HIDTA Agent)
8.
Budget & Management:
A.
AI-76724
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of July 16-31, 2020 in the amount of $39,325.56 and requesting approval of wire transfer.
B.
AI-76725
1. Approval of reimbursement in the amount of $1,026,529.73 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 07/23/20 to 08/05/20.
2. Approval of wire transfer to cover claims paid.
| 07/23-29/20 | $ 542,965.46 |
| 07/30-31/20 | $ 21,429.37 |
| 08/01-05/20 | $ 462,134.90 |
| TOTAL | $1,026,529.73 |
9.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-76783
Requesting authority to advertise and approval of procurement packet as attached hereto for Hauling Services for All Road Materials for Hidalgo County Precinct No. 2 - RFB No.: 2020-228-09-02-RFV including the re-advertisement if/when applicable/necessary.
B.
AI-76713
Health Department:
Approval of New account information required by Merry X-Ray Corporation for all new buyers (awarded vendor for C-20-172-07-28) for the purchase and installation of one (1) X-Ray Machine with with authority for Executive Officer, Purchasing Agent, or Assistant Purchasing Agent to sign.
Approval of New account information required by Merry X-Ray Corporation for all new buyers (awarded vendor for C-20-172-07-28) for the purchase and installation of one (1) X-Ray Machine with with authority for Executive Officer, Purchasing Agent, or Assistant Purchasing Agent to sign.
C.
AI-76776
Authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract, etc) as attached hereto for Hidalgo County for "Striping of County Roads, County Owned Parking Lots & Misc. County Owned Buildings" [County-Wide] including the re-advertising if/when applicable/necessary.
D.
AI-76777
Requesting approval and authority to advertise RFB No. 2020-231-09-02-JJR for the project titled: "COMMISSARY SUPPLIES FOR ADULT DETENTION FACILITY (JAIL)," including re-adverting when/if applicable.
E.
AI-76791
Hidalgo County Sheriff's Office:
Requesting authority to advertise and approval of RFB No. 2020-220-09-02-JJR for the project titled: "LEASE OF TOWER WESLACO," including re-adverting when/if applicable.
Requesting authority to advertise and approval of RFB No. 2020-220-09-02-JJR for the project titled: "LEASE OF TOWER WESLACO," including re-adverting when/if applicable.
F.
AI-76796
Requesting approval to enter into a thirty-six (36) month copier lease agreement with Canon Financial Services/ordered from Canon USA Inc., through Hidalgo County's membership/participation in DIR Contract [DIR-CPO-4437]; with delivery and servicing to be provided by local authorized reseller, Copy Graphics, Inc.
| Requisition# | Months | Model | Monthly Payment |
| 418498 | 36 | ImageRUNNER ADVANCE DX-4725i | $148.90 |
G.
AI-76803
Requesting approval for clarification on Exhibit B pricing on the Per Day Rates for C-19-072-05-07 awarded to Butch's Oil Field Service. Pricing should read as follows:
| Weekend (Based on min of 8 hours of usage per day) | $680.00 Per Day |
| Holidays (Based on min of 8 hours of usage per day) | $680.00 Per Day |
| Emergency (Based on min of 8 hours of usage per day) | $680.00 Per Day |
H.
AI-76715
Pct. #1:
Requesting acceptance & approval of invoice #11328221 in the amount of $450.00 for FM 493 South project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
I.
AI-76716
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Dicker Road Project (WA#2) | 07/31/20 | 11328225 | $ 2,297.32 | 778854 |
| Cesar Chavez Road Project (WA#1) | 07/31/20 | 11328244 | $21,094.61 | 732294 |
| SH107/Bus 281 Rd & Drain Improv Prj (WA#1) | 07/31/20 | 113282445 | $15,558.72 | 750481 |
J.
AI-76719
Pct. #1 (1315):
Acceptance and approval of invoice # 11328232 in the amount of $11,955.23 as submitted by L & G Consulting Engineers, Inc. for Mile 6 Project (M11-SH107) - WA#1.
K.
AI-76720
PCT. #1:
Acceptance and approval of invoice #11328233 in the amount of $55,084.41 submitted by L & G Consulting Engineers, Inc. for Mile 10 Project (Mile 6-FM1015) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed.
L.
AI-76721
Acceptance and approval of invoice #11328235 in the amount of $80,900.29 submitted by L & G Consulting Engineers Inc. for project FM 88 Project (5th St.- FM 1925) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed.
M.
AI-76722
PCT. #1 (1351):
Requesting approval to pay invoice # 10052 in the amount of $2,618.98 for services rendered in connection with Tax Office Project - WA#1, as submitted by B2Z Engineering, LLC.
N.
AI-76727
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Military Highway Extension Project | 08/03/20 | 20240 | $ 15,891.79 | 770537 |
| Regional Linear Park Project Phase II (WA#1) | 08/03/20 | 20241 | $ 49,453.46 | 790326 |
| Valle Alto Park Youth Facility Project | 08/03/20 | 20242 | $ 1,932.51 | 792886 |
| Dicker Road Project | 08/03/20 | 20243 | $102,241.93 | 803856 |
| Regional Linear Park Project - Ph I&II (WA#2) | 08/03/20 | 20244 | $ 4,432.84 | 813382 |
O.
AI-76734
Approval to exercise a one year extension as permitted in the current contract agreement C-19-149-10-08, under the same rates, terms, and conditions with Peregrine Services, Inc. for "Printing and Mailing of Post Cards (Courtesy/Scofflaw Notices)" effective October 22, 2020- thru October 21,2021.
P.
AI-76738
Approval to enter into one (1) new 48 month (capital) lease with Canon Financial Services, Inc. for an IR-ADV-DX4735I, for the Law Library through requisition 417284 in the monthly amount of $168.90 through our membership/participation with Department of Information Resources (DIR) contract DIR-CPO-4437 effective upon approval and delivery & Installation.
Q.
AI-76707
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO# |
| L&G Consulting Engineers, Inc. | 7/31/20 | 11328237 | $12,577.44 | 811639 |
R.
AI-76712
Acceptance and approval of Payment Application #3 submitted by Herrcon for services rendered for the Precinct 1 Administration Building Emergency Generator-JOC Contract # 581-19 in the amount of $ 63,178.29.
S.
AI-76758
Approval of Application for Payment No. 1 in the amount of $1,457,733.47 for the Pct 1 M6W (M9-M11) Project submitted by contractor, Texas Cordia Construction, LLC.
T.
AI-76711
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | PO No. | Amount |
| 11328249 | 7-31-2020 | Veterans Blvd. WA #3 | 772041 | $47,518.07 |
| 11328229 | 7-31-2020 | FM 676 (Mile 5) WA #2 | 806793 | $260,450.00 |
| 11328248 | 7-31-2020 | Mile 3 WA #6 | 784305 | $46,774.92 |
| 11328228 | 7-31-2020 | Mile 3 WA #4 | 771660 | $36,585.80 |
| 11328236 | 7-31-2020 | Mile 3 WA #2 | 720579 | $20,121.00 |
| 11328242 | 7-31-2020 | Liberty Rd. WA #5 | 818290 | $75,150.00 |
| 11328243 | 7-31-2020 | Liberty Rd. WA #3 | 735526 | $38,750.97 |
| 11328227 | 7-31-2020 | Liberty Rd. WA #4 | 735736 | $97,300.00 |
U.
AI-76779
Approval of Application for Payment No. 6 in the amount of $268,877.49 to Erickson Construction, LLC. for the "Construction Manager at Risk (CMAR) for the Pct 2 Las Milpas Park Youth Facility Project GMP Amendment #2", through Contract# C-17-324-07-17, and as certified for payment by the project engineer, B2Z Engineering, LLC.
V.
AI-76769
Approval of the following invoices (for processing and payment) as submitted by contracted engineer; L&G Engineers, B2Z Engineering, and Halff Associates, for projects located in Precinct 4 listed below.
| Invoice Date | P.O. Number | Project | Invoice # | Invoice Amount |
| 07/31/2020 | 812902 | HC. Pct.4 Storage Addition | 10040658 | $1,860.00 |
| 05/01/2020 | 811749 | Mechanical Shop | 40088 | $3,073.40 |
| 08/03/2020 | 811749 | Mechanical Shop | 40090 | $2,233.68 |
| 07/31/2020 | 816337 | FM1925 N. Alamo | 11328224 | $6,006.60 |
| 07/31/2020 | 739761 | FM1925 WA#1 Wallace to 10th | 11328240 | $13,186.53 |
| 07/31/2020 | 725312 | FM1925 10th to McColl | 11328239 | $12,134.15 |
| 07/31/2020 | 703928 | FM1925 907 East to East SH68 | 11328222 | $1,900.00 |
| 07/31/2020 | 808447 | Mile 5 Project WA#2 | 11328234 | $57,136.05 |
| 07/31/2020 | 728311 | FM2220 - FM676 to FM1925 | 11328241 | $8,688.71 |
W.
AI-76790
Approval to exercise the county's option of one (1) year extension term for C-18-137-08-14 with Colorado Sunrise Holdings DBA Tactical Firearms, under same rates, terms and conditions.
X.
AI-76789
Requesting approval to exercise the County's option to extend for a one (1) year term under contract, C-19-123-07-03, with Tru Bleu Pure Water, for "Bottled Water Services," for the Hidalgo County, under the same rates, terms & conditions.
Y.
AI-76763
Approval to exercise the county's option to utilize the one year extension option for C-19-086-08-20 with Frontera Materials, Inc., and C-19-086A-08-20 with Terra Firma Materials, LLC under same rates, terms and conditions.