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Agenda for CC REGULAR

CC REGULAR

HIDALGO COUNTY
COMMISSIONERS' COURT MEETING
September 11, 2007
9:30 A.M.

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners' Court will be held in the Commissioners' Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

1.
Roll Call
 
2.
Pledge of Allegiance
 
3.
Prayer
 
4.
Open Forum
 
5.
Approval of Consent Agenda
 
6.
Tax Office - Armando Barrera:
 
A.
Public Hearing to discuss Proposed 2007 Tax Rate Increase
 
7.
Health & Human Services Department - Eddie Olivarez:
 
A.
Discussion and/or action, including but not limited to Indigent Health Care Program and/or Expenditures
 
B.
1.  Requesting authorization and approval to accept the attached SDI Grant Contract # 2008-024118, Attachment # 001, in the amount of $ 214,469.00 for the period 9/1/2007 to 8/31/2008.

2.  Requesting authorization and approval of the attached SDI Grant Budget and Salary schedules for the period 9/1/2007 to 8/31/2008 (Acct. # 7-1293-441-00-340-018-08).
 
C.
Requesting authorization and approval to continue payroll on th OPHP Grant (see attached Award Letter) effective 9/1/2007 per the attached salary schedule (Acct # 7-1293-441-00-340-006-8).
 
8.
Buildings & Grounds:
Presentation for discussion, consideration and action (if necessary) including, but not limited to the following:
 
A.
Renovations of administration building
 
B.
Other ongoing county owned building construction, renovation repair projects
 
C.
Emergency situations occuring since last agenda meeting
 
9.
Urban County - Diana Serna:
 
A.
Public Hearing to consider public comments on the County of Hidalgo's Consolidated Annual Performance and Evaluation Report (CAPER) prior to submission to the U.S. Department of Housing and Urban Development.
 
10.
Office of the County Judge:
 
A.
1.  Approval to accept the FY 07 Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $132,809.00.
2.  Approval of 2007 appropriation of funds for the FY 07 Edward Byrne Memorial Justice Assistance Grant (JAG) in the amount of $132,809.00 (1282)
 
B.
Appointment of member representative and alternate to the Amigos del Valle Board of Directors
 
C.
Approval of proclamation proclaiming the third Saturday in September as Boys & Girls Clubs Day for Kids.
 
11.
Planning Department - Raul Sesin:
 
A.
1. FINAL APPROVAL
    A. Las Palmas Del Norte Subdivision No. 4   Pct. 3 (Oscar Garza)
    B. Los Llanitos Subdivision   Pct. 4 (Rigoberto De La Cruz) 
    C. Donna ISD Subdivision   Pct. 1 (Donna ISD) 
   
2. FINAL APPROVAL WITH FINANCIAL GUARANTEE
    A. Rancho Los Papalotes Subdivision   Pct. 4 (Martin Almazan) 

3. Discussion and Possible Action of Proposed Revision to Tesoro Estates Phase II in accordance with guidelines as applicable in Texas Local Government Code Section 232.041 (Revision of Plat).
 
12.
Elections Administration - Teresa Navarro:
 
A.
Approval of Elections Services Agreement (leasing of voting equipment) between the County of Hidalgo and the City of Mission for their October 2007 Special Election.
 
B.
Discussion, consideration and approval of:
1.  Revised Early Voting Substations for the November 6, 2007 Constitutional Amendment Election
2.  Revised Election Day Locations for the November 6, 2007 Constitutional Amendment Election
3.  Early Voting Ballot Board for the November 6, 2007 Constitutional Amendment Election
4.  Central Counting Station for the November 6, 2007 Constitutional Amendment Election
5.  Primary Early Voting Substation Locations for March 7, 2008
 
C.
1. Discussion, consideration and approval to create 10 Temporary Full-Time Data Processor positions and 10 Temporary Full-Time Delivery Driver positions and set salary, effective October 15, 2007 through November 13, 2007.
2. Approval of revised salary schedule
 
13.
Sheriff's Office - Chief Martinez:
 
A.
Jail Commissary
1. Discussion, consideration, and approval to reclassify two (2) regular full-time positions, slot no. 280-015-001 and 280-015-002  from Social Worker to Inmate Intervention Specialist, effective next full pay period (09-17-07).
2. Approval of revised salary schedule
 
B.
Approval of 2007 appropriation of funds for Sheriff Investigation HB-65 in the amount of $6,128.73 (1227).  
 
C.
Approval of 2007 appropriation of funds for the Sheriff's Federal Sharing - U.S. Department of Justice Fund (1229) in the amount of $12,811.26.
 
14.
Precinct #2 - Comm. Palacios:
 
A.
Discussion, possible consideration of approval to name and un-named road located South I Road and Rancho Blanco Rd to "Fonseca Dr. as requested name. 
 
B.
Approval of appointment of member to the Tropical Texas MH/MR Board.
 
15.
Precinct #3 - Comm. Flores:
 
A.
Requesting approval to name an unnamed street as Triple L LN. as approved by the 911 department.
 
16.
Precinct #4 - Comm. Garza:
 
A.
Request authorization to name a private roadway located within Lot #24 of Delta Orchards #1 Subdivision as follows:  PAVO REAL LN 
(LOCATED OFF VALVERDE ROAD, APPROXIMATELY 1/4 MILE NORTH OF MILE 20 N) 
 
17.
Purchasing Department - Marty Salazar:
NOTES:  
1.  FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES  OF THE CONTRACT(S) WILL BE FORWARDED TO HIDALGO COUNTY AUDITOR'S OFFICE.
2.  ANY/ALL REQUESTS FOR ACCEPTANCE AND APPROVAL OF CLAIMS/INVOICES UNDER THIS AGENDA WILL INCLUDE AUTHORITY FOR AUDITOR TO ISSUE PAYMENT AFTER REVIEW, AUDIT AND PROCESSING PROCEDURES ARE COMPLETED 
 
A.
Hidalgo County
 
1.
New Hidalgo County Jail
Total Inmate Population: __________
Physical Count: __________
Males (in house): __________
Females (in house): __________
Out of County Facility: __________
La Villa: __________
Brooks Co. __________
Frio: __________
Other (n/c): __________
Federal Prisoners: __________
Adj./Sentenced to TDC: __________
Total Paper Ready TDC: __________
No. Over 45 Days: __________
Pending Paperwork/Courts: __________
Pending Charges/Courts: __________
 
2.
Current inter-local(s) and/or contract(s) for the "Housing of Inmates"
 
3.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Adult Detention Center:
         a)  Detention Facility Law Enforcement Center Design- Build Contract with including action regarding Landmark Application for payment, final punch list and release of retainage
         b)  Construction of additional pod(s)
         c)  Selection and engagement of an architect for the construction of additional pods
 
4.
Presentation for discussion, consideration and action
Including, but not limited to, the following items in connection with New Administration Building: 
        a) General status report by project architect (when necessary) or purchasing department 
        b) other related items
        c) Relocation Plan/Process
 
5.
Presentation for discussion, consideration and action 
Including, but not limited to, the following items in connection with construction of a new Hon Mario E. Ramirez, Jr. Juvenile Detention Facility:
a)  General status report by project architect (when necessary) or purchasing department
b)   Other related items 
 
6.
Requesting authority to exercise the additional one year extension (as provided in current contract) for "Hidalgo County--Time Clocks (Equipment and Installation)-C-06-338-10-24 with Ruperto Lee Gonzalez-D/B/A Lava Concepts & Consulting."
 
7.
Requesting approval to exercise the sixty (60) days grace period extension, as provided in current contract with AmeriPride Services, so as to have no lapse in service while completing the procurement process.  
 
8.
Presentation for discussion, consideration, acceptance and approval of claims and/or invoices with authority for auditor to issue payment (after audit and processing procedures are completed) for the items detailed and attached hereto:
A. Elections Department for Wal-Mart in the total amount of $71.85  for supplies/tools purchased on May 24, 2007 as an emergency for the re-count for the City of La Joya. 
B. Requesting reimbursement for Ester Cantu from the 398th District Court in the amount of $15.59 for the lamination of juror's numbers needed for jury trial.  The department did not request purchase order due to time constraints.
 
9.
Presentation by Alamo Insurance, Hidalgo County's Health Benefits Consultant, for discussion, consideration and approval of the final draft of the Requirements, Scope of Services, Specifications and Other Criteria (with any modifications, additions and/or deletions requested or required by CC) for the:  Request for Proposals (RFP) for: "Individual Stop Loss & Aggregate Stop Loss for Self-funded Medical Plan, Group Term Life and Accidental Death & Dismemberment" for Hidalgo County with provisions for consideration, participation & action by Hidalgo County Drainage District No. 1 Board of Directors"

Notes:  1)   Proposed time lines for project detailed under Background caption below;
             2)  Draft RFP packets provided to all members of Commissioners Court under separate cover for thorough review and comment.
 
10.
A.   Presentation for discussion, consideration, acceptance and approval of the final negotiated contract (subject to legal review) with L & G Engineering for the environmental and structural assessment of the facility located at ___ E. Loeb (fka Old Jail & Restitution Center); or, in the alternative,

B.  Discussion and consideration to declare the property and all structures located on site at ____ E. Loeb, including, but not limited to, the Old Jail/Restitution Center and former Carpentry Shop Buildings surplus for the purposes of disposition;

C.  Pursuant to Texas Local Government Code, Chapter 272, Section 272.001, (a) requesting authority to advertise sealed bids for the:  Sale of the property described as the Old Hidalgo County Jail & Restitution Center through the following methods:
     1)   Sealed bids;
     2)   Exchange;
     3)   Auction;

D.  Requesting authority to obtain a FMV (fair market value appraisal) for the property located at _____ E. Loeb and known as the Old County Jail & Restitution Center.
 
11.
A.   Presentation by Wm. "Bill" Rusteberg, Insurance Advisory Group, Inc., Hidalgo County's consultant on the status of Hidalgo County's 457 Deferred Compensation Plan with applicable action in connection with discussions in continuing the current program under the mutual fund approach or electing to change to an annuity philosphy; or, in the alternative,

B.   Requesting authority to advertise for: "Record Keeping Services" for Hidalgo County's 457 Deferred Compensation Program; or, in the alternative;

C.    Select through our membership/participation through cooperative purchasing programs and/or associations awarded vendors for 457 Deferred Compensation Plan providers and thus comply with procurement requirements;
 
B.
IT Department:
 
1.
Requesting authority to purchase "BMC Service Desk Express Software" in the amount not to exceed $28,558.50  from State awarded vendor Carahsoft Technology Corporation through our membership/participation with the Texas Facilities Commission Cooperative Purchasing Program.  Department of Information Resource (DIR) contract No. DIR-SDD-587.
 
2.
Presentation for discussion, consideration and authority to purchase equipment including installation from TAC Americas, Inc for "Access Control and Surveillance Equipment" through our participation with TCPN, contract No. R4788 for the following Hidalgo County Offices:
a. Hidalgo County J.P. Precinct No. 4 Place 1 in an amount not to exceed $ 32,606.00
b. Hidalgo County J.P. Precinct No. 4 Place 2 in an amount not to exceed $ 27,548.50
 
C.
Prct. 1
 
1.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 11322303 in the amount of $ 41,133.30 submitted by L & G Consulting Engineers Inc. with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract # C-06-145-03-06 (PO #569911) for  FM 88 ROW Mile 12 Road North to FM 1925 
 
2.
Presentation for discussion, consideration, acceptance and approval of request for payment for Invoice No. 0602 in the amount of $ 14,000.00 submitted by  project Rodriguez Engineering with authority for County Auditor to issue payment (after review, and processing procedures completed) in connection with Contract #C-06-217-07-18 (PO #580185) for  Various R&B and C.I.P. Projects (Victoria Road from Expwy 83 North to end of asphalt approx. 3.72 miles) 
 
D.
Prct. 2
 
1.
Presentation by project architect, VA Architecture, of bids received for the purposes of award by Commissioners Court to the vendor submitting the lowest responsible bid meeting all specifications and requirements for the construction of a Multipurpose Facility at South Tower Park in Precinct #2
 
2.
A.  Requesting approval to award a short term contract to the lowest quote received meeting all specifications and/or requirements with approval of contract (subject to vendor's acceptance of Hidalgo County's contract form, terms & conditions for: "Temporary Staffing Services (CDL Drivers)", in an amount not to exceed the statutory bid limit of $25,000.00 or through December 31, 2007 whichever comes first; Bid No. 2007-371-09-18-otm
B.  Requesting authority to advertise sealed bids for:  Temporary Staffing Services (CDL Drivers) - Hidalgo County Precinct #2.  RFB No. 2007-372-00-00-otm

 
E.
Prct. 3
 
1.
Requesting authority to purchase through Hidalgo County's membership and participation with H-GAC awarded vendor RUSH TRUCK CENTERS OF TEXAS, L.P.: Two (2) NEW PETERBILT 340 DUMP TRUCKS in the amount not to exceed $173,456.00 which includes delivery and H-GAC fees.
 
F.
Co. Wide
 
1.
HIDALGO COUNTY RE: REAL ESTATE ACQUISITIONS  
Requesting authority to obtain and approval of (when applicable), including, but not limited to, the following items necessary in anticipation of real property/estate acquisition(s): fair market value appraisals, inspections, surveys, all phases-environmental assessments, title reports or title policies services, commercial contracts (improved property) or option contracts with authority for County Auditor to issue required earnest money payment(s) or option payment(s) and County Judge or Presiding Officer to execute necessary/required document(s)
 
2.
A.  Presentation/recommendations from Wm. "Bill" Rusteberg, Insurance Advisory Group, Inc., Hidalgo County's current consultant for 457 Deferred Compensation and Voluntary Section 125/Cafeteria Plans for discussion, consideration and applicable action on the County's options to exercise the first of two (2) - one (1) year extensions (as provided under the current agreements) for following products:
     1)   Block Vision (through agent Dennis Carruth)
     2)   Allstate - Cancer, Universal Life, Heart/Stroke & Critical Illness Insurances (through agent Alamo Insurance);
     3)   AIG - Accidental Insurance (through Alamo Insurance)
Note:  Dental product through Jesse Trevino Insurance is effective through 1-31-09; or, in the alternative,

B.  Requesting authority to advertise for all Voluntary Section 125/Cafeteria Plan Products which are due to  expire on 1-31-08 for Hidalgo County;

C.  Presentation for discussion consideration and approval to extend the acceptance date from 9-12-07 to 9-26-07 for the RFP (Request for Proposals) for Consulting Services for the Deferred Compensation and Volutary Products (Cafeteria) Plans for Hidalgo County
 
G.
Colonia Access Program Pct. 1
 
1.
Presentation for discussion, consideration, acceptance, and approval of Request for Application for Payment No 2 in the amount of $73,370.95, from IOC Company, LLC., contracted vendor for  Los Trevinos Subdivision  submitted by project engineer Tedsi Infrastructure Group. CAP-07-012-04-04. (P.O. 585173)
 
H.
Colonia Access Program Pct. 2
 
1.
Presentation for consideration, discussion acceptance and approval of Change Order #1 for  LJ Subd. C-CAP-07-010-04-10 adding 18 days to the original contract time with no fiscal impact project engineer is R. Gutierrez Engineering Corporation, and contractor is JM Construction, a Border Colonia Access Program Project(s).
 
I.
County Clerk
 
1.
Presentation for discussion, consideration and acceptance of a "Donation" in the amount of $11,600.00 from Columbia Ultimate, Inc. (RevQ) (Program Interface) to off-set expenses associated with conversion and exporting of data through TSG/Tyler Technologies in order to proceed to provide services under Contract No.C-07-147-09-12-"Software License Agreement"
 
18.
Budget & Management - Valde Guerra:
 
A.
Juvenile Probation:
1. Approval to appropriate funds for the Texas Juvenile Probation Commission Grant TJPC-Z-2008 in the amount of $170,300.00 for the period of September 1, 2007 to August 31, 2008.
2. Approval to appropriate funds for the Texas Juvenile Probation Commission Grant TJPC-F-2008 in the amount of $296,163.00 for the period of September 1, 2007 to August 31, 2008.
3. Approval to appropriate funds for the Texas Juvenile Probation Commission Grant TJPC-O-2008 in the amount of $147,484.00 for the period of September 1, 2007 to August 31, 2008.
4. Approval approval of salary schedules
 
B.
Authorize County Auditor to issue payment to Tropical Texas MH/MR for 2007 Local Contribution in the amount of $ 534,825.00 pursuant to the V.T.C.A. Health & Safety Code Section 534.006
 
C.
Health Insurance Division:
1. Discussion, consideration and approval to transfer $ 447,691.85 to the Hidalgo County Insurance claims bank account for Health Insurance claims for the periods:

August 21, 2007 thru August 27, 2007 $ 311,259.78
August 28, 2007 thru September 03, 2007 $ 136,432.07
Total:
$ 447,691.85

2. Approval of wire transfer to cover claims paid.
 
D.
Approval of 2007 interdepartmental transfer (1100) from County Wide Administration to WIC in the amount of $1,000.00.
 
E.
Approval of 2007 inter-departmental transfer from Countywide Administration - Contingency to Criminal District Attorney (1100) in the amount of $7,000.00.
 
F.
Approval of 2007 Inter-departmental transfer from Countywide Administration - Contingency to DBM Budget Division (1100) in the amount of $22,000.00
 
G.
Approval of 2007 Inter-departmental Transfer from County Wide Administration Contingency (1100) to Computer Department (1100) in the amount of $ 20,295.00.
 
H.
Approval of 2007 interfund transfer from General Governmental Buildings (1100) to TXDOT-SH495 (1315) in the amount of $121,477.00.
 
I.
Approval of 2007 appropriation of funds for Justice Court Building Security (1245) in the amount of $39,861.09.
 
J.
Consideration of the Proposed Changes to Hidalgo County's Sick Leave Policy
 
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, 551.072, 551.074 & 551.087 to discuss the following:
 
A.
Real Estate Acquisition
 
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
 
C.
Pending and/or potential litigation
 
D.
Closed Session:  Cause No.: CL-07-2822-A; Maria Sanchez, Individually & As Next Friend 
of Sandra Sanchez, A Minor and Baldomero Martinez vs Geronimo Cortez, Jr. and The
County of Hidalgo
 
E.
Rosanna Villapando v. Hidalgo County/EEOC Charge #451-2007-01210
 
F.
Duties & evaluation of Buildings & Grounds Director
 
20.
Open Session:
 
A.
Real Estate Acquisition
 
B.
Consultation with Attorney on litigation associated with New Adult Detention Facility & Law Enforcement Center Project
 
C.
Pending and/or potential litigation
 
D.
Open Session:  Cause No.: CL-07-2822-A; Maria Sanchez, Individually & As Next Friend
of Sandra Sanchez, A Minor and Baldomero Martinez vs Geronimo Cortez, Jr. and The
County of Hidalgo
 
E.
Rosanna Villapando v. Hidalgo County/EEOC Charge #451-2007-01210
 
F.
Discussion and action on duties and evaluation of Buildings & Grounds Director
 
21.
Closed Session:
Commissioners' Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
22.
Open Session:
Commissioners' Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
23.
Adjourn