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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING August 25, 2020 2:00 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
AI-77046
Approval of Proclamation recognizing Palm Valley Animal Society on receiving the Transformational Change Lifesaving Award
B.
AI-77041
Discussion, consideration and action regarding the Moody Grant distribution of funds
7.
District Attorney's Office:
A.
AI-76925
DA's-State Supplement (1281):
1. Requesting approval to accept the FY 2020-2021 D.A. State Supplement in the amount of $22,500.00 (09/01/2020 to 08/31/2020).
2. Approval of Certification of Revenues as certified by the County Auditor for FY 2020-2021 D.A. State Supplement Grant in the amount of $22,500.00 and appropriation of the same.
1. Requesting approval to accept the FY 2020-2021 D.A. State Supplement in the amount of $22,500.00 (09/01/2020 to 08/31/2020).
2. Approval of Certification of Revenues as certified by the County Auditor for FY 2020-2021 D.A. State Supplement Grant in the amount of $22,500.00 and appropriation of the same.
B.
AI-76904
Domestic Violence Specialty Prosecutor Grant (DVSP)(1281):
Approval to continue the payment of salaries for one (1) Assistant District Attorney, currently being paid by the DVSP grant pending the award of the 2020 Fiscal Year grant.
Approval to continue the payment of salaries for one (1) Assistant District Attorney, currently being paid by the DVSP grant pending the award of the 2020 Fiscal Year grant.
C.
AI-76918
DA-Victim Coordinator and Liaison Grant (VCLG)(1281):
Approval to continue the payment of salaries for one (1) Victim Assitstance Coordinator currently being paid by the VCLG grant pending the award of the FY 2020-2021 grant.
Approval to continue the payment of salaries for one (1) Victim Assitstance Coordinator currently being paid by the VCLG grant pending the award of the FY 2020-2021 grant.
8.
County Treasurer - Lita Leo:
A.
AI-77047
1. Approval of Hidalgo County Investment Policy;
2. Approval of resolution for Texas Fixed Income Trust Investment Pools;
3. Approval of Hidalgo County Authorized Dealer list.
2. Approval of resolution for Texas Fixed Income Trust Investment Pools;
3. Approval of Hidalgo County Authorized Dealer list.
9.
Human Resources:
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
B.
AI-77008
Health ADM (1100)/ Health Clinics (1100):
1) Approval of the following personnel actions, effective next full pay period 08/31/2020:
2) Approval of interdepartmental transfer.
1) Approval of the following personnel actions, effective next full pay period 08/31/2020:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Delete | 340-001 | 0042 | Clerk III | 05 |
| Create | 340-003 | 0171 | Clerk II | 03 |
2) Approval of interdepartmental transfer.
C.
AI-77058
Discussion and action on the proposed Hidalgo County Child Safety Policy.
10.
Urban County:
A.
AI-76954
1. Public Hearing regarding a Substantial Budget & Program Amendment to the Hidalgo County Urban County Program's Annual Action Plans for Program Years 28, 29, 30, 31 & 32 (2015, 2016, 2017, 2018 & 2019) to include amendments for cities & precincts.
2. Requesting approval of and for submission of the Substantial Budget & Program Amendment to the Hidalgo County Urban County Program's Annual Action Plans for Program Years 28, 29, 30, 31 & 32 (2015, 2016, 2017, 2018 & 2019) to include amendments for cities & precincts.
3. Authorization for County Judge Richard F. Cortez to sign any and all documents related to the Substantial Budget & Program Amendment to the Hidalgo County Urban County Program's Annual Action Plans for Program Years 28, 29, 30, 31 & 32 (2015, 2016, 2017, 2018 & 2019) to include amendments for cities & precincts.
2. Requesting approval of and for submission of the Substantial Budget & Program Amendment to the Hidalgo County Urban County Program's Annual Action Plans for Program Years 28, 29, 30, 31 & 32 (2015, 2016, 2017, 2018 & 2019) to include amendments for cities & precincts.
3. Authorization for County Judge Richard F. Cortez to sign any and all documents related to the Substantial Budget & Program Amendment to the Hidalgo County Urban County Program's Annual Action Plans for Program Years 28, 29, 30, 31 & 32 (2015, 2016, 2017, 2018 & 2019) to include amendments for cities & precincts.
B.
AI-76962
Requesting approval of Resolution to authorize Urban County Program Director to sign and execute contracts and agreements after Hidalgo County Commissioners' Court approval as they relate to all Hidalgo County Urban County Program projects and those included in the Annual Action Plan.
C.
AI-76961
Requesting approval of Resolution to authorize Urban County Program Director to approve certain Change Orders on Urban County Projects.
D.
AI-76960
Requesting approval of Resolution to designate Urban County Program Director as Certifying Officer Designee for Environmental review procedures for entities assuming HUD Environmental responsibilities (CDBG, HOME, ESG, COLONIA, TDHCA, TDRA, GLO Program).
E.
AI-76959
Requesting approval of Resolution authorizing to advertise for construction and related activities for all projects identified in the 2020-2021 One Year Action Plans, subsequent amendments and Colonia funded activities (Texas General Land Office, Texas Department of Agriculture and Texas Department of Housing and Community Affairs).
F.
AI-76957
1. Subject to Compliance with HB 1295, when and if applicable, the Urban County Program is requesting approval to purchase a cloud-based labor compliance software application from LCPtracker in the amount of $4,880.40, obtained through solicited quotes.
2. Authorization to renew the annual license on a yearly basis with LPCtracker in the amount of $2,094.71.
2. Authorization to renew the annual license on a yearly basis with LPCtracker in the amount of $2,094.71.
11.
Health & Human Services Department:
A.
AI-77050
Discussion, consideration and action authorizing the County Judge, Richard F. Cortez, to sign the Geo-political subdivision form confirming Driscoll Children's Hospital providing for emergency pediatric/neonatal transfers from facilities within Hidalgo County.
B.
AI-77012
Pursuant to Chapter 121 Local Public Health Reorganization Act; Sec.121.006, requesting approval of the Schedule of Fees for the Hidalgo County Health & Human Services Department Title V Child Health and Prenatal Medical programs effective September 1, 2020.
C.
AI-76950
1. Requesting approval to accept the Title V Fee for Service Child Health grant contract # HHS000687600002 in the amount of $22,047.00 for the period of 09/01/2020 to 08/31/2021 and for County Judge to e-sign the same along with related documents.
2. Requesting approval of the certification of revenue in the amount of $22,047.00 and to appropriate the same.
2. Requesting approval of the certification of revenue in the amount of $22,047.00 and to appropriate the same.
D.
Health Care Funding District:
1.
AI-76920
A. Discussion, consideration and approval to draw down funds for Demonstration Year 3 Withheld UC Payment in the amount to be determined by HHSC instructions from the Local Provider Participation Fund (LPPF) with a transfer date of 9-03-20 and a settlement date of 9-04-20.
B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC final instructions.
C. Approval of Appropriation of funds from the LPPF in the amount to be determined by HHSC final instructions.
B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC final instructions.
C. Approval of Appropriation of funds from the LPPF in the amount to be determined by HHSC final instructions.
12.
Head Start Program:
A.
AI-76944
Discussion Approval of the Area Distribution 2020-2021
B.
AI-76945
Discussion/Approval of Revisions to Program Calendars 2020-2021
13.
Community Service Agency:
A.
AI-77030
Discussion, consideration, and action to accept the signature document Contract No. HHS000871100040 in the amount of $32,375.00 with the Health and Human Services Commission for the Senior Coprs Program, with authorization for Jaime Longoria to electronically sign any and all pertinent documents.
B.
AI-77002
1. Discussion, consideration, and action to accept the signature document Contract No. HHS000871100030 in the amount of $5,476.00 with the Health and Human Services Commission for the Senior Corps Grant Program.
2. Authorization for Jaime Longoria to electronically sign any and all pertinent documents
2. Authorization for Jaime Longoria to electronically sign any and all pertinent documents
C.
AI-77001
1. Discussion, consideration, and action to accept the signature document Contract No. HHS000871100011 in the amount of $35,036.00 with the Health and Human Services Commission for the Senior Corps Grant Program.
2. Authorization for Jaime Longoria to electronically sign any and all pertinent documents.
2. Authorization for Jaime Longoria to electronically sign any and all pertinent documents.
14.
IT Department:
A.
AI-77005
Authorization and approval to purchase wireless device with data service through the County's membership/participation with VERIZON WIRELESS under CONTRACT: DIR-TSO-3415 for the following:
| Department: | Qty: | User: | Description: | Service Plan: | Equipment: | Equipment Cost: |
| Information Technology | 1 | Office Use | New Wireless Device w/ service | Custom 4G Unlimited MB Plan w/ MBP for National Security, Public Safety, & First Responders @ $37.99/mo | Apple iPad Pro (2020) 256GB + Otter box case + Apple Pencil | $1,138.45 |
15.
Elections Administration:
A.
AI-76992
Discussion on Election Updates.
B.
AI-76987
FY 202X HAVA Election Security Grant (1283):
1. Requesting approve to ratify the grant application for HAVA Election Security Grant funds.
2. Requesting approval to accept and to have County Judge e-sign the HAVA Election Security Grant related documents.
3. Requesting approval of the certification of revenues, as certified by the County Auditor, in the amount of $120,000.00 and appropriation of the same.
1. Requesting approve to ratify the grant application for HAVA Election Security Grant funds.
2. Requesting approval to accept and to have County Judge e-sign the HAVA Election Security Grant related documents.
3. Requesting approval of the certification of revenues, as certified by the County Auditor, in the amount of $120,000.00 and appropriation of the same.
16.
Planning Department:
A.
AI-76999
1.
Preliminary Approval with Variance Request
a. Milanos Estates Subdivision- Pct. 1 (Garvic Properties, LP) (Mile 6 ½ West Road & Mile 5 ½ North Road)
No. of Lots: 88 Single Family
Flood Zone: B
Estimated Number of Streetlights:14
Filling Stations:11
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: Yes, approved by the City of Weslaco.
Water: Yes, provided by City of Weslaco.
Sewer: Yes, Sanitary Sewer provided by City of Weslaco.
Paved: Yes, Mile 6 ½ West Road is paved and 5 internal streets to be paved.
b. Pueblo De Palmas Phase 25 Subdivision- Pct. 4 (Gary Frisby) (Cesar Chavez Road & Mile 19 North Road)
No. of Lots: 140 Single Family
Flood Zone: X
Estimated Number of Streetlights:20
Filling Stations:6
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by an existing drain ditch.
ETJ: Yes, approved by the City of Edinburg.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, Sanitary Sewer provided by City of Edinburg.
Paved: No, Cesar Chavez Road and 7 internal streets to be paved.
2. Preliminary Approval
a. Ocañas Subdivision- Pct. 2 (Jose Domingo Ocañas) (Eldora Road & Alamo Road)
No. of Lots: 2 Single Family
Flood Zone: B
Estimated Number of Streetlights:N/A
Filling Stations:N/A
Drainage: Yes, Drainage will be provided by natural perculation and surface runoff onto Eldora Road side ditch.
ETJ: Yes, approved by the City of Alamo.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF's
Paved: Yes, Eldora Road is paved.
b. Agado Subdivision- Pct. 1 (Eloy Agado) (U.S. Hwy 281 & F.M. 491)
No. of Lots: 3 Single Family, 2 Commercial
Flood Zone: C
Estimated Number of Streetlights:N/A
Filling Stations:N/A
Drainage: Yes, Drainage will be provided by onsite detention in commercial lots and discharging onto U.S. Hwy 281 road side ditch.
ETJ: No, Rural Area.
Water: Yes, provided by Military Highway Water Supply Corporation.
Sewer: Yes, OSSF's
Paved: Yes, U.S. Hwy 281 & Old Military Road are paved.
3. Final Approval with Financial Guarantee
a. NM Subdivision- Pct. 4 (Noe Martinez) (3rd Street & Davis Road)
No. of Lots: 1 Single Family
Flood Zone:X
Streetlights: N/A
Filling Stations: N/A
Drainage: Yes, Drainage will be provided by natural perculation within the proposed lot and surface runoff will drain onto 3rd Street road side ditch.
ETJ: No, Rural Area.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF has been escrowed.
*Final Approval with a cash deposit in the amount of $1,500.00 for 1 OSSF.
Paved: Yes, 3rd Street is paved.
b. Valverde Commercial Acres Subdivision- Pct. 4 (Bernardo Chapa) (Valverde Road & Tex-Mex Road)
No. of Lots: 13 Commercial
Flood Zone: X
Streetlights: N/A
Filling Stations: 2
Drainage: Yes, Drainage will be provided by onsite detention and offsite storm sewer system discharging onto an existing drain ditch.
ETJ: No, Rural Area.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF's will be installed at building permit stage.
*Final Approval with a letter of credit in the amount of $127,278.00 for Paving & Drainage.
Paved: Yes, Valverde Road and Tex-Mex Road are paved.
c. RBR Subdivision No. 1 - Pct. 4 (Roel A. Rodriguez Jr.) (Mile 21 North Road & Valverde Road)
No. of Lots: 16 Single Family
Flood Zone: X
Streetlights: 4
Filling Stations: 2
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: No, Rural Area.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF's have been installed.
*Final Approval with a cash deposit in the amount of $3,500.00 for (2) Filling Stations.
Paved: Yes, Mile 21 North Road and 1 internal street are paved.
d. Baseline Heights Subdivision Unit No. 3 - Pct. 1 (Robert Closner Jr.) (Mile 12 ½ North Road & F.M. 491)
No. of Lots: 22 Single Family
Flood Zone: X
Streetlights: 4
Filling Stations: 3
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: Yes, approved by the City of Mercedes.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF's have been escrowed.
*Final Approval with a cash deposit in the amount of $33,000.00 for (22) OSSF's.
Paved: Yes, Mile 12 ½ North Road and 2 internal streets are paved.
e. Los Amigos Phase 2 Subdivision- Pct. 1 (Kyle Ruppert) (Baseline Road & Mile 12 ½ North Road)
No. of Lots: 26 Single Family
Flood Zone:X
Streetlights: 4
Filling Stations: 2
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: No, Rural Area.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF's have been escrowed.
*Final Approval with a cash deposit in the amount of $294,394.00 for Paving, Drainage and OSSF's.
Paved: Yes, Baseline Road and 1 internal street are paved.
4. Board Appointments:
a. Re-appointment of Member to the Hidalgo County Subdivision Advisory Board & Hidalgo County Board of Building Line Adjustment - Pct. 4
b. Re-appointment of Member to the Hidalgo County Subdivision Advisory Board & Hidalgo County Board of Building Line Adjustment - Pct. 2
a. Milanos Estates Subdivision- Pct. 1 (Garvic Properties, LP) (Mile 6 ½ West Road & Mile 5 ½ North Road)
No. of Lots: 88 Single Family
Flood Zone: B
Estimated Number of Streetlights:14
Filling Stations:11
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: Yes, approved by the City of Weslaco.
Water: Yes, provided by City of Weslaco.
Sewer: Yes, Sanitary Sewer provided by City of Weslaco.
Paved: Yes, Mile 6 ½ West Road is paved and 5 internal streets to be paved.
b. Pueblo De Palmas Phase 25 Subdivision- Pct. 4 (Gary Frisby) (Cesar Chavez Road & Mile 19 North Road)
No. of Lots: 140 Single Family
Flood Zone: X
Estimated Number of Streetlights:20
Filling Stations:6
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by an existing drain ditch.
ETJ: Yes, approved by the City of Edinburg.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, Sanitary Sewer provided by City of Edinburg.
Paved: No, Cesar Chavez Road and 7 internal streets to be paved.
2. Preliminary Approval
a. Ocañas Subdivision- Pct. 2 (Jose Domingo Ocañas) (Eldora Road & Alamo Road)
No. of Lots: 2 Single Family
Flood Zone: B
Estimated Number of Streetlights:N/A
Filling Stations:N/A
Drainage: Yes, Drainage will be provided by natural perculation and surface runoff onto Eldora Road side ditch.
ETJ: Yes, approved by the City of Alamo.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF's
Paved: Yes, Eldora Road is paved.
b. Agado Subdivision- Pct. 1 (Eloy Agado) (U.S. Hwy 281 & F.M. 491)
No. of Lots: 3 Single Family, 2 Commercial
Flood Zone: C
Estimated Number of Streetlights:N/A
Filling Stations:N/A
Drainage: Yes, Drainage will be provided by onsite detention in commercial lots and discharging onto U.S. Hwy 281 road side ditch.
ETJ: No, Rural Area.
Water: Yes, provided by Military Highway Water Supply Corporation.
Sewer: Yes, OSSF's
Paved: Yes, U.S. Hwy 281 & Old Military Road are paved.
3. Final Approval with Financial Guarantee
a. NM Subdivision- Pct. 4 (Noe Martinez) (3rd Street & Davis Road)
No. of Lots: 1 Single Family
Flood Zone:X
Streetlights: N/A
Filling Stations: N/A
Drainage: Yes, Drainage will be provided by natural perculation within the proposed lot and surface runoff will drain onto 3rd Street road side ditch.
ETJ: No, Rural Area.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF has been escrowed.
*Final Approval with a cash deposit in the amount of $1,500.00 for 1 OSSF.
Paved: Yes, 3rd Street is paved.
b. Valverde Commercial Acres Subdivision- Pct. 4 (Bernardo Chapa) (Valverde Road & Tex-Mex Road)
No. of Lots: 13 Commercial
Flood Zone: X
Streetlights: N/A
Filling Stations: 2
Drainage: Yes, Drainage will be provided by onsite detention and offsite storm sewer system discharging onto an existing drain ditch.
ETJ: No, Rural Area.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF's will be installed at building permit stage.
*Final Approval with a letter of credit in the amount of $127,278.00 for Paving & Drainage.
Paved: Yes, Valverde Road and Tex-Mex Road are paved.
c. RBR Subdivision No. 1 - Pct. 4 (Roel A. Rodriguez Jr.) (Mile 21 North Road & Valverde Road)
No. of Lots: 16 Single Family
Flood Zone: X
Streetlights: 4
Filling Stations: 2
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: No, Rural Area.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF's have been installed.
*Final Approval with a cash deposit in the amount of $3,500.00 for (2) Filling Stations.
Paved: Yes, Mile 21 North Road and 1 internal street are paved.
d. Baseline Heights Subdivision Unit No. 3 - Pct. 1 (Robert Closner Jr.) (Mile 12 ½ North Road & F.M. 491)
No. of Lots: 22 Single Family
Flood Zone: X
Streetlights: 4
Filling Stations: 3
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: Yes, approved by the City of Mercedes.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF's have been escrowed.
*Final Approval with a cash deposit in the amount of $33,000.00 for (22) OSSF's.
Paved: Yes, Mile 12 ½ North Road and 2 internal streets are paved.
e. Los Amigos Phase 2 Subdivision- Pct. 1 (Kyle Ruppert) (Baseline Road & Mile 12 ½ North Road)
No. of Lots: 26 Single Family
Flood Zone:X
Streetlights: 4
Filling Stations: 2
Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
ETJ: No, Rural Area.
Water: Yes, provided by North Alamo Water Supply Corporation.
Sewer: Yes, OSSF's have been escrowed.
*Final Approval with a cash deposit in the amount of $294,394.00 for Paving, Drainage and OSSF's.
Paved: Yes, Baseline Road and 1 internal street are paved.
4. Board Appointments:
a. Re-appointment of Member to the Hidalgo County Subdivision Advisory Board & Hidalgo County Board of Building Line Adjustment - Pct. 4
b. Re-appointment of Member to the Hidalgo County Subdivision Advisory Board & Hidalgo County Board of Building Line Adjustment - Pct. 2
17.
Precinct #4 - Comm. Torres:
A.
AI-77037
Whereas Precinct 4 desires to enter into a Memorandum of Understanding with McAllen ISD, Capable Kids Foundation and the City of McAllen to construct an All-Inclusive Park to be located at Sanchez Elementary School in McAllen.
18.
Budget & Management:
A.
AI-77019
CARES Act Relief Funds (1287):
1. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, to provide emergency relief to local Hospitals, in order to assist with expenses associated with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.
2. Discussion, consideration and approval of Memorandum of Understanding between Hidalgo County and various local Hospitals for necessary medical and public health expenses directly related to their efforts to increase capacity for treatment of COVID-19 patients.
3. Approval of interdepartmental transfer.
1. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, to provide emergency relief to local Hospitals, in order to assist with expenses associated with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.
2. Discussion, consideration and approval of Memorandum of Understanding between Hidalgo County and various local Hospitals for necessary medical and public health expenses directly related to their efforts to increase capacity for treatment of COVID-19 patients.
3. Approval of interdepartmental transfer.
B.
AI-77025
Sheriff (1100):
Approval of salary schedule changes in accordance with Hidalgo County Classification and Compensation Pay Plan:
Approval of salary schedule changes in accordance with Hidalgo County Classification and Compensation Pay Plan:
| FROM | TO | ||||||||
| Action | Dept/Prg | Slot | Position Title | G/S | Dept/Prg | Slot | Budgeted Salary | Proposed Salary | Effective Date |
| Lateral Transfer | 280-002 | 0387 | Administrative Assistant I | G04S05 | 280-001 | 0435 | $25,555.00 | $28,503.00 | 08/31/2020 |
C.
AI-76971
WIC LAC Center (1292) / WIC LAC Supp Center (1292) / WIC ADM (1292):
Approval of the following change in funding source as listed in Exhibit A.
Approval of the following change in funding source as listed in Exhibit A.
D.
AI-76972
Tax Assessor-Collector Motor Vehicle Division:
Consideration and approval of Imposition of Optional Fees for Calendar Year 2021 (option A-retain the same fees as 2020) in accordance with Transportation Code § 502.401., § 502.402., and § 502.403.
Consideration and approval of Imposition of Optional Fees for Calendar Year 2021 (option A-retain the same fees as 2020) in accordance with Transportation Code § 502.401., § 502.402., and § 502.403.
E.
AI-76989
CARES Act Relief Funds (1287):
Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.
Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.
F.
AI-76958
Title IV-E Child Welfare Services (1100):
1. Approval of the Title IV-E Child Welfare Services Grant Budget (Contract #24738252) For October 1, 2020 - September 30, 2021.
2. Approval for County Judge to sign the following documents:
a. Budget
b. Federal Funding Accountability and Transparency Act (FFATA)
1. Approval of the Title IV-E Child Welfare Services Grant Budget (Contract #24738252) For October 1, 2020 - September 30, 2021.
2. Approval for County Judge to sign the following documents:
a. Budget
b. Federal Funding Accountability and Transparency Act (FFATA)
G.
AI-76872
Adult Probation (1289):
1. Approval to enter into an Interlocal Cooperation Agreement between Hidalgo County and Hidalgo County Community Supervision and Corrections Department for FY 2021 (Sept. 1, 2020 to August 31, 2021) in relation to the Drug Court and Alternative Incarceration Program (AIP).
2. Approval of interfund transfer.
1. Approval to enter into an Interlocal Cooperation Agreement between Hidalgo County and Hidalgo County Community Supervision and Corrections Department for FY 2021 (Sept. 1, 2020 to August 31, 2021) in relation to the Drug Court and Alternative Incarceration Program (AIP).
2. Approval of interfund transfer.
H.
AI-77009
Approval of medical coverage for the temporary employee listed below as per the Affordable Care Act (ACA) IRS Code Section 4980H - Shared responsibility for employers regarding health insurance.
1. E#234699 effective 9/1/20
2. E#234702 effective 9/1/20
1. E#234699 effective 9/1/20
2. E#234702 effective 9/1/20
I.
AI-76986
Elections Dept HAVA Election Security Transfers In-General Fund (1283):
Approval of 2020 interfund transfer from Co. Wide Adm.-Contingency (1100) to Transfers In-General Fund (1283) in the amount of $16,000.00 to fund county's cash match portion in relation to the FY 2020 HAVA Election Security grant for the Elections Department.
Approval of 2020 interfund transfer from Co. Wide Adm.-Contingency (1100) to Transfers In-General Fund (1283) in the amount of $16,000.00 to fund county's cash match portion in relation to the FY 2020 HAVA Election Security grant for the Elections Department.
J.
Budget Appropriations:
1.
AI-77059
Pursuant to Texas Local Government Code 111.070, approval of emergency appropriation from the General Fund - Fund Balance in the amount of $2,000,000.00 for emergency related expenditures.
2.
AI-76970
Approval to undesignate funds in 2020 for expenditures related to the following program(s) and appropriation of the same:
| Program# | Program | Amount |
| 200-010 | CC & DC E-Filing | $66,186.59 |
19.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-76980
A. "Discussion, consideration and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the "COVID Radio Public Service Announcements , in order to assist with County actions to facilitate compliance with public health measures and with provisions of economic support in connection wih addressing the ongoing COVID-19 emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is necessary for the intended use.";
B. Requesting exemption for competitive bidding requirement under Texas Local Government Code 262.024 (a)(1: an item that must be purchased in case of a public calamity; (2) an item necessary to preserve the protect the public health and safety of the citizens of the county;
C. Ratification of PO #s 820126/Univision/$2,940.00 and #820184/Entravision Radio/$11,700.00 for urgent and necessary Public Service Announcements to disseminate COVID-19 information on public health and economic support initiatives and programs;
D. Discussion, consideration and action to approve a budget for the Communication Strategy/Campaign [through multi-media platforms] at the amount of $150K per month through 12-31-20.
B. Requesting exemption for competitive bidding requirement under Texas Local Government Code 262.024 (a)(1: an item that must be purchased in case of a public calamity; (2) an item necessary to preserve the protect the public health and safety of the citizens of the county;
C. Ratification of PO #s 820126/Univision/$2,940.00 and #820184/Entravision Radio/$11,700.00 for urgent and necessary Public Service Announcements to disseminate COVID-19 information on public health and economic support initiatives and programs;
D. Discussion, consideration and action to approve a budget for the Communication Strategy/Campaign [through multi-media platforms] at the amount of $150K per month through 12-31-20.
2.
AI-77034
A. Acceptance and approval to execute the final form of a professional engineering service agreement (subject to legal counsel's review) for the provision of: Structural Engineering with Halff Associates, Inc. for the Automatic Doors at Main and Secondary Entrances, aka, Countywide Facilities Upgrades and Retrofit/Improvements Project [approved for negotiations CC 7/14/20].
B. Requesting approval of Work Authorization No. 1 (with an estimated cost of $7,524.00) as submitted by the project engineer, Halff Associates, Inc.to provide structural engineering for Automatic Doors at Manin and Secondary Entrances, aka, Countywide Facilities Upgrades and Retrofit/Improvements Project.
B. Requesting approval of Work Authorization No. 1 (with an estimated cost of $7,524.00) as submitted by the project engineer, Halff Associates, Inc.to provide structural engineering for Automatic Doors at Manin and Secondary Entrances, aka, Countywide Facilities Upgrades and Retrofit/Improvements Project.
3.
AI-76968
Approval to exercise the County's option to extend the first of two/1 year terms [as permitted under contract # C-19-101-08-25] with Frontera Materials for "Flexible Base Material for Hidalgo County Precinct's 1, 2, 3, & 4, and Colonia Access Program" on an as-needed basis under the same rates, terms & conditions,
4.
AI-76995
A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for the current budget and cannot be lawfully funded by line item, allotment or allocation, for Hidalgo County in order to assist with County functions and compliance with public health measures related to the ongoing COVID-19 public health emergency with establishing a WIFI Project to assist the citizens with distance learning, including technology improvements, as well as improving telework capability; the Court having reviewed the Agenda Item Briefing herein find that such expenditure is reasonable and necessary for the intended use.;
B. Requesting exemption from competitive bidding/procurement requirements under Texas Local Government Code, 262.024(a)(1) and (2);
C. Approval to submit Application for Pole Attachment to AEP Texas for the installation of equipment supporting the Hidalgo County Wi-Fi Project;
D. Approval of application fee, through submitted requisition #419723 to AEP Texas in the amount of $500.00 with authority to process a Purchase Order or, if necessary, authority for County Treasurer to issue check after processing procedures completed by County Auditor.
B. Requesting exemption from competitive bidding/procurement requirements under Texas Local Government Code, 262.024(a)(1) and (2);
C. Approval to submit Application for Pole Attachment to AEP Texas for the installation of equipment supporting the Hidalgo County Wi-Fi Project;
D. Approval of application fee, through submitted requisition #419723 to AEP Texas in the amount of $500.00 with authority to process a Purchase Order or, if necessary, authority for County Treasurer to issue check after processing procedures completed by County Auditor.
5.
AI-76652
Acceptance and approval of the final negotiated contract with Benefit Express Services, LLC for the "Online Enrollment & Benefit Administration System (deemed qualified on 07/21/20 AI-76428) for RFP 2020-180-06-24.
B.
District Clerk:
1.
AI-77033
Requesting approval to submit cancellation letter to vendor [with the required time notice] and advise that the PSE Agreement will not be automatically renewed, as listed in the Terms and Conditions of the original contract approved through AI-29328 on 11/01/11.
C.
Executive Office
1.
AI-76994
A. Discussion, consideration and action to approve a necessary CARES Act Relief Fund Expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by a line item, allotment or allocation, for the Stockpile Facility property for Emergency Management, in order to assist with County actions to facilitate compliance with public health measures addressing the ongoing COVID-19 emergency; the Court having reviewed the Agenda Item Briefing herein finds that such expenditure is necessary for the intended use;
B. Authority to purchase real property located at 7517 N. Expressway, Edinburg, Tx 78542 and more specifically detailed in BACKGROUND of this agenda item and the legal description attached herein;
D.
County Judge's Office
1.
AI-77003
A. Discussion, consideration, and approval of a necessary CARES Act Relief Fund expenditure to cover costs not accounted for in the current budget and cannot be lawfully funded by a line item, allotment or allocation, for the purchase of Mobile Command Unit, while operating testing sites, responding to food distribution locations and otherwise coordinating the Hidalgo County COVID-19 response it is critical that Office of Emergency Management maintains complete communication and information management capabilities; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use;
B. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code 262.024(a) (1)&(2).
C. Requesting approval to purchase One (1) Mobile Command Center through distributor LDV Custom Specialty Vehicles in the total amount of $410,715.00 though HC membership/participation in the HGAC Cooperative Program under awarded Contract No. AM10-18.
B. Requesting exemption from competitive procurement requirements pursuant to Texas Local Government Code 262.024(a) (1)&(2).
C. Requesting approval to purchase One (1) Mobile Command Center through distributor LDV Custom Specialty Vehicles in the total amount of $410,715.00 though HC membership/participation in the HGAC Cooperative Program under awarded Contract No. AM10-18.
2.
AI-77017
Office of Emergency Management:
A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Hidalgo County Emergency Management One (1) Mobile Ramp], in order to assist with County Public Health expenses for acquisition and stockpile for personal protective equipment, for other public health or safety workers for addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use;
B. Authorization and approval to purchase through the State of Texas Federal Surplus Program under Chapter 2175.001 of the Texas Local Government Code and Sec 262.024 (9)(C): One (1) Mobile Ramp in the amount of $1950.00 through Requisition No. 419514 and if necessary rescission of R/AI#76937-CC 08-18-20;
C. Authorization for the Purchasing Department to issue a purchase order [under submitted Req. #419514] and the County Treasurer to issue a check payable to Texas Facilities Commissioner after review, audit, and processing procedures have been completed by the County Auditor.
A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Hidalgo County Emergency Management One (1) Mobile Ramp], in order to assist with County Public Health expenses for acquisition and stockpile for personal protective equipment, for other public health or safety workers for addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use;
B. Authorization and approval to purchase through the State of Texas Federal Surplus Program under Chapter 2175.001 of the Texas Local Government Code and Sec 262.024 (9)(C): One (1) Mobile Ramp in the amount of $1950.00 through Requisition No. 419514 and if necessary rescission of R/AI#76937-CC 08-18-20;
C. Authorization for the Purchasing Department to issue a purchase order [under submitted Req. #419514] and the County Treasurer to issue a check payable to Texas Facilities Commissioner after review, audit, and processing procedures have been completed by the County Auditor.
E.
Pct. 1
1.
AI-77036
A. Requesting approval of final negotiated professional services agreement with GDJ Engineering in connection with professional engineering services for Precinct No. 1's - Hutto Road and Mile 9 Roadway Repair Project [approved by CC/R-AI # 76113] ;
B. Pursuant to HCCC approval of Professional Services Agreement with GDJ Engineering requesting approval of Work Authorization No. 1 in the amount of
$49,902.00 for professional engineering services for Precinct No. 1's - Hutto Road and Mile 9 Roadway Repair Project.
F.
Pct. 2
1.
AI-77048
Requesting authority to enter into a lease agreement approximately (4 weeks/ 5 day week/ 8 hour day) for a Loader and Grapple Excavator operators with Big D Tractor through our membership/participation with cooperative purchasing program, PCA-3-170-17 with a total monthly amount of $ 59,700.00. with authority to increase if necessary.
G.
Health & Human Services:
1.
AI-76975
A. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the [Health Department Modular Units Utilities], in order to assist with County medical expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use";
B. Exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens;
C.Approval of a clarification to a "Revised Quote/Proposal" submitted by awarded JOC vendor, Herrcon [R/AI-76201- CC 06/30/20] due to the inadvertent and unintentional omission of the sewer drain lines cost, thus increasing the total amount from $76,641.78 to $79,574.51 for the Health Dept. Modular Units Utilities.
B. Exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens;
C.Approval of a clarification to a "Revised Quote/Proposal" submitted by awarded JOC vendor, Herrcon [R/AI-76201- CC 06/30/20] due to the inadvertent and unintentional omission of the sewer drain lines cost, thus increasing the total amount from $76,641.78 to $79,574.51 for the Health Dept. Modular Units Utilities.
H.
IT Department
1.
AI-77052
A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for the current budget and cannot be lawfully funded by a line item, allotment or allocation, for Hidalgo County in order to assist with County functions and compliance with public health measures related to the ongoing COVID-19 public health emergency with establishing a WiFi Project to assist the citizens with distance learning, including technology improvements, as well as improving telework capability; the Court having reviewed the Agenda Item Briefing herein finds that such expenditure is reasonable and necessary for the intended use.;
B. Requesting exemption from competitive bidding/procurement requirements under Texas Local Government Code, 262.024(a)(1) and (2) as attached herein;
C. Requesting authority for Mr. Daniel Salinas, HC-IT Director to acquire [through the HC established and approved Requisition and Purchase Order protocol] the necessary poles/street lights/power poles/new poles and related accessories/supplies] through AEP for $500K and MVEC for $500K.
2.
AI-77045
Requesting authority to purchase Firewall Network Security Renewal for the Hidalgo County Network Operations from Insight Public Sector, Inc. in the total amount of $56,613.43 thru our membership/participation with DIR-TSO-4093.
I.
Facilities Management
1.
AI-77014
Ratification of Purchase Order #775614 for $10,261.63 issued to Herrcon, LLC, JOC awarded vendor through Buyboard Cooperative Purchasing Program Contract #581-19, for the immediate, urgent and necessary roof repair at the San Carlos Warehouse [to a portion/section of the roof damaged by HANNA exposing the stored records and contents] in an attempt to prevent any further damage to county property and is exempt under 262.024(a)(3) an item deemed necessary because of unforeseen damage to public property.
J.
Elections Department
1.
AI-76929
A. "Discussion, consideration, and action to approve a necessary Help America Vote Act, aka, HAVA CARES Act Relief Funds expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Elections Department to receive necessary training required as a function of government and of the county's efforts in mitigating the on-going COVID-19 public health emergency, the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use";
B. Pursuant to the "Sole Source Declaration" with SOE Software, dba, SCYTL, acceptance and approval of the proposal for Online Election Training Lite for November 2020 Training Cycle for a total of $90,600.00 subject to HC/DA/Civil Section final review and approval as to legal form.
K.
Co. Wide
1.
AI-77032
Presentation of bids received from multiple responsible vendors: Unifirst Holdings and/or Cintas Corporation, for the purpose of award and approval of multiple contracts [as permitted under the procurement packet] on an as needed basis for the RFB: Hidalgo County-"Rental Of Uniforms" through project No.: 2020-041-05-27-ABV and subject to compliance with Form 1295
20.
Executive Office:
A.
Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
B.
AI-76988
Approval to accept settlement check from HD Supply Construction & Industrial White Cap in the amount of $1,690.40 to settle auto accident claim with County vehicle. (Precinct 2)
C.
AI-76991
Approval to accept 20 pallets of hand sanitizer with a market value of $85,286.40 from Gulf Coast Distillers which will assist Hidalgo County in combating the transmission of COVID-19.
21.
AI-77398
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act Funds
a. Interlocal cooperation agreement with the Municipalities
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
A. County response to disaster/health emergency:
1. CARES Act Funds
a. Interlocal cooperation agreement with the Municipalities
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
22.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
A.
Real Estate Acquisition
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
D.
AI-76996
C-2793-20-D; Humberto Martinez, et al v Justin Andrew Trejo and Sheriff's Department
E.
AI-76976
Claim of Fidel Lopez
F.
AI-76978
Claim of Patricia Nieto
G.
AI-76981
Claim of Fernando Garcia
H.
AI-76983
Claim of Jose R. Gomez
23.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
24.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Discussion, consideration and possible action regarding response to public health emergency
D.
AI-76997
C-2793-20-D; Humberto Martinez, et al v Justin Andrew Trejo and Sheriff's Department
E.
AI-76977
Claim of Fidel Lopez
F.
AI-76979
Claim of Patricia Nieto
G.
AI-76982
Claim of Fernando Garcia
H.
AI-76984
Claim of Jose R. Gomez
25.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
26.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
27.
Adjourn