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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS August 25, 2020 1:45 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -77051
Acceptance and approval of Supplemental Agreement No. 7 to the Professional Engineering Services Contract with S&B Infrastructure, LTD, for the Design and Expansion of the Raymondville Drain Outfall System, to extend the termination date until September 30, 2020; pursuant to Article 8 of the Contract.
B.
AI -76963
Requesting approval to accept bids and approval to execute Requirements Agreement with the sole responsible bidder meeting all specified requirements, for RFB No. HCDD1-20-033A-08-12 "Sand and Bedding Material", effective
September 15, 2020. (subject to legal review and compliance to HB1295.)
C.
AI -77022
Requesting acceptance and approval of
Work Authorization No. 2 in the amount of
$31,318.00 as submitted by Millennium Engineers Group, Inc., in relation to professional CMT Services for:
"Hidalgo Park Estates- Drainage Improvement Project." through awarded Contract No. C-HCDD1-20-025-04-21 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review and compliance to HB1295)
6.
2018 Bond Referendum Projects:
A.
AI -77024
Requesting acceptance and approval of
Work Authorization No. 1 in the amount of
$46,118.00 as submitted by Millennium Engineers Group, Inc., in relation to professional CMT Services for:
"South Lateral Drainage Improvements-2018 Bond Referendum Project No. 34" through awarded Contract No. C-HCDD1-20-025-04-21 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review and compliance to HB1295)
B.
AI -77027
Requesting acceptance and approval of
Work Authorization No. 2 in the amount of
$70,096.41 as submitted by L&G Consulting Engineers, in relation to professional CMT Services for:
"Mile 9 & FM 1015 Package 1A-2018 Bond Referendum Project No. 24" through awarded Contract No. C-HCDD1-20-031-07-07 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review and compliance to HB1295)
C.
AI -77026
Requesting acceptance and approval of
Work Authorization No. 3 in the amount of
$36,559.79 as submitted by L&G Consulting Engineers, in relation to professional CMT Services for:
"3 & 3/4 Mile Rd. & Schuerbach Rd.-2018 Bond Referendum Project No. 2." through awarded Contract No. C-HCDD1-20-031-07-07 for "Hidalgo County Drainage District No. 1 -On Call Professional Construction Materials Testing Services" (Subject to Legal Review and compliance to HB1295)
D.
AI -77038
A.) Requesting approval to accept CSP response and award a Construction Contract to the highest ranked Contractor meeting all specified requirements, Mor - Wil, LLC for CSP No. HCDD1-20-039-07-22 "Mile 9 N. & FM 1015 - Package 1 A Improvements - 2018 Bond Referendum Project No. 24" in the final negotiated amount of $2,944,083.76 (base bid and alternate 1) as approved by the Board of Directors on August 18, 2020. (Subject to Legal Approval and Compliance with HB1295).
B.) Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
B.) Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
E.
AI -77049
A.) Requesting approval to accept bid and award a Construction Contract to lowest bidder meeting all specified requirements, Castle Enterprises for RFB No. HCDD1- 20-010-08-12 Las Milpas - 2018 Bond Referendum Project No. 17 in the total amount of $2,333,465.80 (Base Bid and Alternate 1,3 & 4) as recommended by Project Engineer L&G, Engineering. (Subject to Legal Approval and Compliance with HB1295).
B.) Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority / approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
B.) Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority / approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
7.
Budget Amendments:
A.
AI -77013
2018 Bond Referendum Projects
Requesting approval of Budget Amendment to fund Board approved contracts in Fund 134, Capital Projects 2019 Bond Series, in the amount of $10,060,998.01 from the undistributed account.
Requesting approval of Budget Amendment to fund Board approved contracts in Fund 134, Capital Projects 2019 Bond Series, in the amount of $10,060,998.01 from the undistributed account.
8.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't. Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
9.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
10.
Adjourn