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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING September 8, 2020 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-77283
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-77284
Presentation of Fund Information Report
3.
2020 Intradepartmental transfers:
A.
AI-77274
2020 - PCT.4 Drain Imprv (1200)
B.
AI-77275
2020 - PCT.4 ROAD MAINT (1200)
C.
AI-77289
2020 - Tax Office (1100)
D.
AI-77271
2020 - DA FED SHRG - TREAS (1252)
E.
AI-77175
2020 - 93RD DC (1100)
F.
AI-77261
2020 - Pct 1 TXDOT (1315)
G.
AI-77267
2020 - CCL#4 (1100)
H.
AI-77242
2020 - Pct 1 R&B (1200)
I.
AI-77241
2020 - IT Department (1100)
J.
AI-77230
2020 - Sheriff's Federal Sharing - US Justice (1229)
K.
AI-77173
2020 - WIC ADM (1292)
L.
AI-77174
2020 - WIC Reg. Dietitian (1292)
M.
AI-77182
2020 - Health & Human Services Dept. / PHHS (1293)
N.
AI-77097
2020- Domestic Relations Office (1100)
4.
2020 Interdepartmental transfers:
A.
AI-77227
2020 PCT1 Parks (1100)
Approval of 2020 interdepartmental transfer from Pct1 Sanitation (001) (430) to Pct1 Parks (013) (610) in the total amount of $3,000.00 to purchase supplies for the repair of Delta Lake Park office.
Approval of 2020 interdepartmental transfer from Pct1 Sanitation (001) (430) to Pct1 Parks (013) (610) in the total amount of $3,000.00 to purchase supplies for the repair of Delta Lake Park office.
5.
Planning Department:
A.
AI-77192
Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
6.
Monthly Fee Reports:
A.
AI-77279
District Clerk Fee report for the month of August 2020 $392,793.39
B.
AI-77266
District Attorney's Office Check Fraud Fees Monthly Report - 2020 August
7.
Executive Office:
A.
AI-77207
Approval of The Moody Foundation grant contract approving the grant terms and conditions, as amended
8.
Pct. #4:
A.
AI-77278
1. Requesting approval of partial permit fee refund to Elisa Trevino in the amount of $75.00.
2. Requesting approval of partial permit fee refund to Rolando Badillo in the amount of $50.00.
2. Requesting approval of partial permit fee refund to Rolando Badillo in the amount of $50.00.
9.
Adult Probation:
A.
AI-77268
Adult Probation - DWI Court (1289):
Approval of certification of revenues, by Co. Auditor, for the DWI Court Grant program income and appropriation of same for the month of August 2020 in the amount of $884.00
Approval of certification of revenues, by Co. Auditor, for the DWI Court Grant program income and appropriation of same for the month of August 2020 in the amount of $884.00
10.
Membership Dues/Certifications:
A.
AI-77263
CCL#4 (1100):
Requesting approval to pay 2020 Hidalgo County Bar Association Membership Dues in the total amount of $75.00 with the authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2020 Hidalgo County Bar Association Membership Dues in the total amount of $75.00 with the authority for the County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
B.
AI-77181
Requesting approval to pay for certification renewals for Hidalgo County Fire Marshal's Office employees and volunteers, Victor Ramirez, Oscar Lopez, Ricardo Saldana, Homero Garza, Miguel J. Guerra, Roberto Chavez, and Eric L. Sanchez, in the amount of $75.00 each, final total of $525.00, payable to the Texas Commission on Fire Protection, with authorization for County Treasurer to issue payment once auditing procedures are completed by County Auditor. Requisition# 420335
11.
Budget & Management:
A.
AI-77179
1. Approval of reimbursement in the amount of $1,076,268.83 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 08/20/20 to 09/02/20.
2. Approval of wire transfer to cover claims paid.
| 08/20-26/20 | $ 498,081.58 |
| 08/27-31/20 | $ 307,830.02 |
| 09/01-03/20 | $ 270,357.23 |
| TOTAL | $1,076,268.83 |
B.
AI-77180
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of August 16-31, 2020 in the amount of $39,331.66 and requesting approval of wire transfer.
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-77281
1. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund Expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for an Interlocal Cooperation Agreement between the City of Edinburg Chamber of Commerce and Hidalgo County Precinct 4 for the COVID-19 Marquee Public Service Announcements in order to assist with County actions to facilitate compliance with public health measures to mitigate the spread of the virus and with provisions of economic support in connections with addressing the ongoing COVID emergency, the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.";
2. Pursuant to Texas Interlocal Cooperation Act ("Act"), Chapter 791, et seq., code 791, discussion and consideration to enter into an Interlocal Cooperation Agreement by and between the City of Edinburg Chamber of Commerce and Hidalgo County Precinct 4 in connection with the use of the EC of C Marquee for the dissemination of County public health measures to mitigate the spread of the COVID-19 virus and of all other public economic assistance programs available to eligible county residents.
B.
AI-77286
Authority to advertise and approval of procurement packet (i.e., legal notice, specifications, draft contract, etc) as attached hereto for Hidalgo County for "General Maintenance, Service & Repairs at Hidalgo County Sheriff's Office Facilities" including the re-advertising if/when applicable/necessary. Subject to Legal Review
C.
AI-77243
Hidalgo County Juvenile Probation Department: Requesting permission to acknowledge Dr. Xavier Martinez submission of a a thirty (30) day written notice of termination/cancellation of Psychological Services provided to the Hidalgo County Juvenile Probation Department under contract #C-17-296-02-08.
D.
AI-77217
Requesting authority to advertise for Abandoned and Unclaimed property on behalf of the Hidalgo County Sheriff's Department as set forth under Texas Code of Criminal Procedure Article 18.17 for items noted/identified on Exhibit "A" attached hereto.
E.
AI-77189
Acceptance and approval of payment app. #6 in the amount of $51,134.64 submitted by Sam Engineering and Surveying for the Pct. #1 Mile 6 West Road (Mile 9 to Mile 11) project.
F.
AI-77191
Acceptance and approval of the following invoices for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc with authority for County Treasurer to issue payment after auditing procedures completed:
| Project | PO Number | Inv. Date | Inv. Number | Inv. Amount |
| WA#1 | 785461 | 8/31/2020 | 11328284 | 4,263.58 |
| WA#2 | 793535 | 8/31/2020 | 11328282 | 3,100.00 |
G.
AI-77195
Pct. #1:
Requesting acceptance & approval of invoice #11328259 in the amount of $600.00 for FM 493 South project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
Requesting acceptance & approval of invoice #11328259 in the amount of $600.00 for FM 493 South project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
H.
AI-77196
PCT. #1:
Acceptance and approval of invoice #11328283 in the amount of $46,432.00 submitted by L & G Consulting Engineers, Inc.for Mile 10 Project (Mile 6-FM1015) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed.
I.
AI-77198
Acceptance and approval of invoice #11328279 in the amount of $60,559.55 submitted by L & G Consulting Engineers, Inc.: project FM 88 Project (5th St.- FM 1925) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed.
J.
AI-77194
PCT. #1 (1315):
Acceptance and approval of invoice #11328281 in the amount of $13,318.35 submitted by L&G Consulting Engineers, Inc. for Mile 6 Project (M11-SH107) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed.
K.
AI-77247
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Dicker Road Project (WA#2) | 08/31/20 | 11328260 | $ 2,297.33 | 778854 |
| Dicker Road Project (WA#1) | 08/31/20 | 11328261 | $ 1,992.32 | 762740 |
| Cesar Chavez Road Project (WA#2) | 08/31/20 | 11328285 | $38,344.77 | 796794 |
| Cesar Chavez Road Project (WA#3) | 08/31/20 | 11328286 | $15,968.25 | 795673 |
| Nolana Loop Project | 08/31/20 | 11328287 | $31,328.52 | 760468 |
| Eldora Road Project | 08/31/20 | 11328288 | $12,218.98 | 764302 |
| SH107/Bus 281 Rd & Drain Improv Prj (WA#2) | 08/31/20 | 11328289 | $50,384.42 | 788634 |
| Cesar Chavez Road Project (WA#1) | 08/31/20 | 11328294 | $15,556.69 | 732294 |
| SH107/Bus 281 Rd & Drain Improv Prj (WA#1) | 08/31/20 | 11328295 | $15,947.07 | 750481 |
L.
AI-77280
Approval of Application for Payment No. 9 in the amount of $568,868.24 for the Pct 2 Dicker Road Project submitted by the contractor, 2GS, LLC through Contract C-19-017-11-05 and reviewed by the project engineer, Saul R. Munoz, P.E.
M.
AI-77193
Requesting approval of payment for Invoice#202113 in the amount of $825.00 submitted by TEDSI Infrastructure Group for professional engineering services provided under Contract C-12-119-07-31 (WA# 3) for the Pct 2 Dicker Road Project.
N.
AI-77190
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Las Milpas Park Youth Facility Project | 09/01/20 | 20245 | $ 9,437.13 | 767363 |
| Military Highway Extension Project (WA#2) | 09/01/20 | 20246 | $15,891.78 | 770537 |
| Military Highway Extension Project (WA#4) | 09/01/20 | 20247 | $ 9,223.15 | 818820 |
| Regional Linear Park Project Phase II (WA#1) | 09/01/20 | 20248 | $ 6,814.98 | 790326 |
| Valle Alto Park Youth Facility Project | 09/01/20 | 20249 | $ 3,865.03 | 792886 |
| Dicker Road Project | 09/01/20 | 20250 | $69,335.69 | 803856 |
| Regional Linear Park Project - Ph I&II (WA#2) | 09/01/20 | 20251 | $ 6,273.01 | 813382 |
O.
AI-77213
Requesting approval of the following invoice (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers:
| Invoice No. | Date | Project | PO No. | Amount |
| 11328269 | 8-31-2020 | Veteran Blvd. WA #3 | 772041 | $19,672.50 |
P.
AI-77187
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | PO No. | Amount |
| 11328268 | 8-31-2020 | Liberty Rd. WA #4 | 735736 | $ 36,200.00 |
| 11328262 | 8-31-2020 | Liberty Rd. WA #3 | 735526 | $ 37,547.53 |
| 11328258 | 8-31-2020 | Liberty Rd. WA #5 | 818290 | $ 53,700.00 |
| 11328280 | 8-31-2020 | Mile 3 WA#2 | 720579 | $ 22,290.50 |
| 11328271 | 8-31-2020 | Mile 3 WA#4 | 771660 | $ 21,309.79 |
| 11328270 | 8-31-2020 | FM 676 WA #2 | 806793 | $212,160.00 |
Q.
AI-77236
Approval of the following invoices (for processing and payment) as submitted by contracted engineer; L&G Engineers and B2Z Engineering, for projects located in Pct.4 listed below.
| Invoice Date | P.O. Number | Project | Invoice # | Invoice Amount |
| 8/31/2020 | 785986 | FM1925 10th to McColl WA#2 | 11328265 | $ 8,559.71 |
| 8/31/2020 | 739761 | FM1925 Wallace Rd to 10th | 11328240 | $14,266.02 |
| 8/31/2020 | 725312 | FM1925 10th to McColl WA#1 | 11328264 | $ 6,564.10 |
| 8/31/2020 | 728311 | FM2220 Ware Rd Project FM676 to FM1925 | 11328267 | $ 6,355.86 |
| 8/31/2020 | 703928 | FM1925 - FM907 E. to SH68 | 11328256 | $ 4,750.00 |
| 8/31/2020 | 785987 | FM 1925 WA#3 Alamo Rd to Sharp | 11328263 | $ 9,468.00 |
| 9/1/2020 | 811749 | Mechanical Shop | 40092 | $ 4,115.96 |
R.
AI-77184
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO# |
| L&G Consulting Engineers, Inc. | 8/31/20 | 11328273 | $12,577.44 | 811639 |