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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING October 13, 2020 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
AI-77799
Resolution in honor of Dr. Norma Jean Farley for her years of service to Hidalgo County as the forensic pathologist.
B.
AI-77811
Discussion, consideration and action on the Moody Foundation Program for the Economic Assistance Grant for First Responders.
7.
Sheriff's Office:
A.
AI-77783
Sheriff's Office- FBI (1284):
1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation (FBI) for FY 2021 (10-1-2020 to 9-30-2021) in the amount of $19,180.25.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the FY 2021 FBI overtime agreement in the amount of $19,180.25 and appropriation of the same.
1. Approval to accept overtime funding agreement from the Federal Bureau of Investigation (FBI) for FY 2021 (10-1-2020 to 9-30-2021) in the amount of $19,180.25.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of Certification of Revenues as certified by the County Auditor for the FY 2021 FBI overtime agreement in the amount of $19,180.25 and appropriation of the same.
B.
AI-77785
Sheriff's Department-ICE Overtime (1284):
1. Approval to accept overtime agreement funding from the U.S. Department of Homeland Security, Immigration and Customs Enforcement (ICE) FY 2021 (10-1-2020 to 9-30-2021) in the amount of $15,000.00 per officer.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, by the Co. Auditor for FY 2021 ICE overtime agreement in the amount of $45,000.00 and appropriation of same.
1. Approval to accept overtime agreement funding from the U.S. Department of Homeland Security, Immigration and Customs Enforcement (ICE) FY 2021 (10-1-2020 to 9-30-2021) in the amount of $15,000.00 per officer.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, by the Co. Auditor for FY 2021 ICE overtime agreement in the amount of $45,000.00 and appropriation of same.
C.
AI-77771
Sheriff's Federal Sharing - U.S. Justice (1229):
Approval of 2020 appropriation of funds into the Sheriff's Federal Sharing - U.S. Justice from the unassigned fund balance in the amount of $72,700.00.
Approval of 2020 appropriation of funds into the Sheriff's Federal Sharing - U.S. Justice from the unassigned fund balance in the amount of $72,700.00.
8.
Constable Pct. #4:
A.
AI-77708
Requesting declaration of public purpose pursuant to the Texas Constitution Article 3 Section 52 for the purchase of promotional items specifically challenge coins. These items will be used to promote our department to other law enforcement agencies and/or constituents. All promotional items acquired will be through the County requisition and purchase order procedures with proper and available funding for said expenditures.
9.
Human Resources:
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
B.
AI-77769
Criminal District Attorney (1100)/ DA CCP59 (1223)/ DA Pretrial Intervention PRG (1225):
Approval of the following personnel actions, effective upon Commissioners Court approval and for calendar year 2021:
Approval of the following personnel actions, effective upon Commissioners Court approval and for calendar year 2021:
| TO | FROM | ||||||||||
| Action | Dept./Prg. | Slot# | Current Position Title | Current Grade & Step | Current Budgeted Salary | Requested Position Title | Requested Grade & Step | Requested Budgeted Salary | Dept/Prg. | ||
| Reclassification | 080-002 | 0032 | Assistant District Attorney IV | G19/S01 | $62,171.00 | Assistant District Attorney V | G21/S01 | $79,733.00 | 080-002 | ||
| 080-007 (Delete) |
0162 | $6,187.00 | |||||||||
| 080-015 | 0026 | $12,707.00 | $14,821.00 | 080-015 | |||||||
10.
Urban County:
A.
AI-77750
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Engineering Firms from the County's approved "pool" as graded and evaluated by the City of Palmview, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 33 (2020) Palmview Street Improvement Project funds.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________for the provision of Engineering Service for an Urban County Program Year 33 (2020) Palmview Street Improvements project.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Engineering Firms from the County's approved "pool" as graded and evaluated by the City of Palmview, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 33 (2020) Palmview Street Improvement Project funds.
| Professional Service Firm | Grade | Ranked |
| Hinojosa Engineering | 91.67% | |
| R.E. Garcia & Associates | 83.67% | |
| Fulcrum Consulting Services | 81.34% |
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ______________________for the provision of Engineering Service for an Urban County Program Year 33 (2020) Palmview Street Improvements project.
11.
Health & Human Services Department:
A.
AI-77733
Requesting approval to accept donation from client in the amount of $6.47
B.
AI-77729
Requesting approval to accept the TB/PC Federal grant contract #HHS000686100020, Amendment No. 1 in the amount of $437,771.00 in grant funds and $87,554.00 in local match funds for the period of 01/01/2021 to 12/31/2021 and for County Judge to e-sign the grant contract and related documents.
12.
Adult Probation:
A.
AI-77739
Hidalgo County Veterans Court - Texas Veterans Commission (TVC) Grant:
1. Ratification of approval to apply for the FY 2021 Veterans Court grant.
2. Approval to accept the FY 2021 Veterans Court grant award, from the Texas Veterans Commission (TVC) for the period of 7/1/2020 to 6/30/2021.
3. Approval of certification of revenues, as certified by the County Auditor, in the amount of $100,000.00 and appropriation of the same.
1. Ratification of approval to apply for the FY 2021 Veterans Court grant.
2. Approval to accept the FY 2021 Veterans Court grant award, from the Texas Veterans Commission (TVC) for the period of 7/1/2020 to 6/30/2021.
3. Approval of certification of revenues, as certified by the County Auditor, in the amount of $100,000.00 and appropriation of the same.
13.
IT Department:
A.
AI-77779
Authorization and approval to purchase new wireless service through the County's membership/participation with VERIZON WIRELESS under CONTRACT: DIR-TSO-3415 for the following:
| Department: | Qty: | User: | Description: | Service Plan: | Equipment/Cost: |
| Probate Court | 1 | Noelia Lopez / 232246 | New Cell Phone | 4G Custom Nationwide Unl. Mins. + MSG Unl. + EMail&Data Unl. @ $39.99 + $5.00 (taxes/fees) /mo | Iphone SE 64GB @ 0 |
14.
Elections Administration:
A.
AI-77767
1. Discussion on Election Updates
2. Approval of the November 2020 General Election Service Contracts between Hidalgo County and the following entities for their elections to be held on November 3, 2020.
a. City of Mercedes
b. La Joya Independent School District
c. PSJA Independent School District
d. Sharyland Independent School District
2. Approval of the November 2020 General Election Service Contracts between Hidalgo County and the following entities for their elections to be held on November 3, 2020.
a. City of Mercedes
b. La Joya Independent School District
c. PSJA Independent School District
d. Sharyland Independent School District
15.
WIC:
A.
AI-77574
Requesting approval to accept the 3 vehicles and authorization to sign the Certificate of Acquisition from the South Plains Community Action Partnership, Inc. consisting of :
| Quantity | Description | Value |
| 1 | 2019 Ford E350 Starcraft Bus VIN# 1FDEE3F69KDC47738 | $92,713.01 |
| 1 | 2020 Ford Escape VIN# 1FMCU0F64LUA5958 | $22,453.08 |
| 1 | 2020 Ford Escape VIN# 1FMCU0F66LUA5958 | $22,453.08 |
16.
Precinct #1 - Comm. Fuentes:
A.
AI-77770
1. Public Notice is hereby given in accordance with Chapter 551, Texas Government Code, that a Public Hearing regarding Hidalgo County's Applications for General Land Office CDBG-MIT 2015 AND 2016 Floods State Mitigation Competitions.
2. Presentation regarding Hidalgo County's Applications for General Land Office CDBG-MIT 2015 and 2016 Floods State Mitigation Competitions.
2. Presentation regarding Hidalgo County's Applications for General Land Office CDBG-MIT 2015 and 2016 Floods State Mitigation Competitions.
17.
Precinct #2 - Comm. Cantu:
A.
AI-77796
Proclamation declaring October as Down Syndrome Awareness Month.
B.
AI-77797
Proclamation declaring October as Pregnancy and Infant Loss Awareness Month and Day (October 15th).
C.
AI-77802
Reappointment of board member to the Tropical Texas Behavioral Health Board of Trustees for a two year term.
18.
Precinct #3 - Comm. Flores:
A.
AI-77773
Requesting approval to accept the counteroffer to purchase a tract of land known as Parcel 16 associated with Liberty Road PH II Project from Mile 3 to FM 2221 (ROW CSJ:0865-01-111) with authority for the County Judge to sign the Administrative Evaluation and Approval Form.
19.
Budget & Management:
A.
AI-77805
Discussion, consideration and approval of an order authorizing the establishment of a streetlight assessment of fees for rural and unincorporated subdivisions in the County of Hidalgo as required under the Hidalgo County Model Subdivision Rules.
B.
AI-77757
CARES Act Relief Funds (1287):
Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.
Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.
20.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-77786
A. Requesting the authority to advertise and approval of procurement packet as attached hereto for Hidalgo County - RFP 2020-530-11-04-ABV - "Property and Casualty Insurance Policy (including Third Party Administration Services) " with including to re-advertise if/when applicable or necessary and subject to final review as to legal form before distribution to vendors;
B. Pursuant to procurement packet, action for appointment/designation by Commissioner's Court of an evaluating committee to score, grade and review responses received for the Hidalgo County RFP 2020-530-11-04-ABV:
| 1. |
| 2. |
| 3. |
| 4. |
| 5. |
2.
AI-77812
Requesting approval to award multiple bids for RFB No.: 2020-018-10-07-SLG titled: "General Printing Services and Related Supplies" as follows:
| Contract No. | Awarded Vendor |
| C-20-018A-10-13 | Scott-Merriman, Inc. |
| C-20-018B-10-13 | Gateway Printing |
| C-20-018C-10-13 | Gulf Data Products |
3.
AI-77760
A. "Discussion, consideration and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the "COVID-19 Media/Strategy Campaign through various media platforms', in order to assist with County actions to facilitate compliance with public health measures and with provisions of economic support in connection wih addressing the ongoing COVID-19 emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is necessary for the intended use.";
B. Requesting exemption for competitive bidding requirement under Texas Local Government Code 262.024 (a)(1): an item that must be purchased in case of a public calamity; (2) an item necessary to preserve the protect the public health and safety of the citizens of the county;
C. Requesting authority to enter into four (4) media contracts with the following; Socialife, Lamar, R Communications, and Entravision with authority for county judge or assignee to sign required documents subject to compliance with Form 1295.
B. Requesting exemption for competitive bidding requirement under Texas Local Government Code 262.024 (a)(1): an item that must be purchased in case of a public calamity; (2) an item necessary to preserve the protect the public health and safety of the citizens of the county;
C. Requesting authority to enter into four (4) media contracts with the following; Socialife, Lamar, R Communications, and Entravision with authority for county judge or assignee to sign required documents subject to compliance with Form 1295.
4.
AI-77717
A. Acceptance and approval of "First Amendment" to Contract [C-19-184A-11-05] between Hidalgo County and Vendor to reflect name change of company from Kolkhorst Petroleum Company to
Key Performance Petroleum Company.
B. Approval to exercise the county's option to utilize the one (1) year renewal term for Lubricants (Grease, Oil, Hydraulic ...) & Antifreeze Products {with same rates, terms and conditions} with following;
B. Approval to exercise the county's option to utilize the one (1) year renewal term for Lubricants (Grease, Oil, Hydraulic ...) & Antifreeze Products {with same rates, terms and conditions} with following;
1. C-19-184a-11-05-Key Performance Petroleum Company [E-20-361-10-13]; and,
2. C-19-184b-11-05-Arguindegui Oil Company [E-20-361A-10-13]
5.
AI-77752
Acceptance and approval of a rebate check from The International Purchasing System (TIPS) yearly rewards in the amount of $ 297.40 for the fiscal year of 2020.
6.
AI-77742
A. Requesting the authority to advertise and approval of procurement packet as attached hereto for Hidalgo County - RFP 2020-400-11-04-ABV- "Actuarial Services for GASB 74 & 75" with authority to re-advertise if/when applicable or necessary;
B. Pursuant to procurement packet, action for appointment/designation by Commissioner's Court of an evaluating committee [with alternates] to review, score and grade responses received for the Hidalgo County RFP 2020-400-11-04-ABV:
| 1. |
| 2. |
| 3. |
| 4. |
| 5. |
B.
County Judge's Office
1.
AI-77820
Office of Emergency Management:
A. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the purchase of two (2) Mobile Generators in order to assist with Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, attached herein, finds that such expenditure is reasonable and necessary for the intended use";
B) Requesting exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens;
C) Requesting authority to purchase two (2) Mobile Generators from Holt-Cat Power Systems under their Sourcewell awarded contract, 120617-CAT, with a cost not to exceed $59,000.00 each, subject to receipt of additional information and final review as to legal form by HC/DA/Civil Section.
B) Requesting exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens;
C) Requesting authority to purchase two (2) Mobile Generators from Holt-Cat Power Systems under their Sourcewell awarded contract, 120617-CAT, with a cost not to exceed $59,000.00 each, subject to receipt of additional information and final review as to legal form by HC/DA/Civil Section.
2.
AI-77793
Office of Emergency Management:
A. "Discussion, consideration and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded y line item, allotment or allocation, for the Hidalgo County Office of Emergency Management for the relocation [due to lack of space at present location] to two county-owned buildings in need of renovations and/or repairs to serve as Emergency Operations and Call Centers in order to assist with County functions related to the public health measures addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing herein finds that such expenditure is reasonable and necessary for the intended use;"
B. Discussion and applicable action on the Renovation of two buildings B & C [located on corner of Mahl & 10th Sts., aka, HC Annex IV) for the housing of "Emergency Management Operations and Call Centers" through the CC approved/selected construction option of cooperative purchasing programs awarded Job Order Contractor including, but not limited to, the following:
a. Presentation of the submitted negotiated proposal received for the project from Herrcon, LLC, with action to accept and award [base bid an/or Alternates], issue Notice to Proceed and process a Purchase Order; OR, in the alternative,
B. Discussion and applicable action on the Renovation of two buildings B & C [located on corner of Mahl & 10th Sts., aka, HC Annex IV) for the housing of "Emergency Management Operations and Call Centers" through the CC approved/selected construction option of cooperative purchasing programs awarded Job Order Contractor including, but not limited to, the following:
a. Presentation of the submitted negotiated proposal received for the project from Herrcon, LLC, with action to accept and award [base bid an/or Alternates], issue Notice to Proceed and process a Purchase Order; OR, in the alternative,
| Description | Amount | Per Square Foot |
| Original Base Proposal | $ 489,719.59 | $132.43 |
| Revised Base Proposal | $ 449,492.00 | $121.55* (see note) |
| Original Alternate #1 Proposal - (Emergency Generator) |
$ 59,385.47 | - |
| Revised Alternate #1 Proposal - (Emergency Generator) |
$ 58,680.77 | - |
| Original Alternate #2 Proposal - (Exterior Painting) |
$ 13,211.57 | - |
| Revised Alternate #2 Proposal - (Exterior Painting) |
$ 9,211.21 | - |
*Note: Equipment cost for audio/visual, fire alarm, network switches accounts for $60K of proposal, thus construction cost is $105.33 per sq.ft.
C. Reject the proposal received and discuss any other alternatives that CC may want to adopt or implement.
C. Reject the proposal received and discuss any other alternatives that CC may want to adopt or implement.
C.
Pct. 1
1.
AI-77791
A. Recommending to reject bids received for project: RFB No.: 2020-460-09-02-HAG - "Hauling Services for all road materials" - Pct.1 due to changes/modifications to specifications;
B. Requesting authority to re-advertise project-"Hauling Services for All Road Materials" - Pct.1 with modified specifications to be drafted by Purchasing in collaboration with Pct. #1 and packet to subject to legal review as to form by HC/DA/Civil Section prior to distribution to vendors.
B. Requesting authority to re-advertise project-"Hauling Services for All Road Materials" - Pct.1 with modified specifications to be drafted by Purchasing in collaboration with Pct. #1 and packet to subject to legal review as to form by HC/DA/Civil Section prior to distribution to vendors.
2.
AI-77755
Requesting approval to purchase One (1) Pipehunter 7744 Tandem Axle Sewer Trailer through BuyBoard Coop. awarded vendor, Texas Underground Inc. Contract #593-19 in the amount of $72,265.25..
3.
AI-77679
Requesting approval of final negotiated professional services agreement with Javier Hinojosa Engineering in connection with professional engineering services for Precinct No. 1's - Mile 5 1/2 (M10-M11) Road Project [approved by CC/R-AI # 77485] subject to legal approval as to form & compliance with 1295 Form.
4.
AI-77678
Acceptance and approval to execute the final agreement of professional engineering services on an "on-call basis" for "Projects in General", for Pct. 1 with Alpha Infrastructure Engineering, PLLC. [Approved CC AI-77484 - 09/22/2020] subject to legal approval as to form & compliance with 1295 Form.
D.
Pct. 4
1.
AI-77745
Requesting approval of Work Authorization #2 in the amount of $11,833.23 under the current "on-call" agreement with Raba Kistner, Inc., C-19-209-09-03, for the provision of construction material testing for the Second Story Addition to the Existing Storage Building located at Precinct 4.
E.
Health & Human Services Dept.
1.
AI-77734
A) Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the purchase disposable gloves in order to assist with County medical expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, attached herein finds that such expenditure is reasonable and necessary for the intended use.
B) Requesting exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens;
C) Requesting authority to purchase disposable nitrile gloves in various sizes from Grainger, under TXMAS awarded contract number 18-51V06, with a total cost of $183,200.00.
B) Requesting exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens;
C) Requesting authority to purchase disposable nitrile gloves in various sizes from Grainger, under TXMAS awarded contract number 18-51V06, with a total cost of $183,200.00.
2.
AI-77753
A. "Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the purchase of Four (4) Generators,Transfer Switches and any accessories along with the installation services to support the vaccine storage at County Clinics locations that will be housing the COVID-19 immunication vaccines, in order to assist with County Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use";
B. Approval of an exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens.
C. Requesting approval to purchase Four (4) Generators, Transfer Switches and any accessories from Holt Power Systems through Sourcewell awarded contract #120617-CAT [Exp. 01/29/2022];
D. Requesting approval of quots provided by Herrcon, LLC Job Order Contractor awarded under Buyboard awarded contract -581-19 [Exp. 03/30/2024] for the installation of Four (4) Generators, Transfer Switches and any accessories for the HCHD Clinics in [Mission, McAllen, Edinburg & Weslaco].
C. Requesting approval to purchase Four (4) Generators, Transfer Switches and any accessories from Holt Power Systems through Sourcewell awarded contract #120617-CAT [Exp. 01/29/2022];
D. Requesting approval of quots provided by Herrcon, LLC Job Order Contractor awarded under Buyboard awarded contract -581-19 [Exp. 03/30/2024] for the installation of Four (4) Generators, Transfer Switches and any accessories for the HCHD Clinics in [Mission, McAllen, Edinburg & Weslaco].
F.
Elections Department
1.
AI-77795
A. Discussion, consideration, and action to approve necessary Help America Vote Act, aka HAVA Cares Act Relief Funds expenditures to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the Hidalgo County Elections Department to obtain necessary in order to assist with the increase of curbside voting and of the County efforts in mitigating the on-going COVID-19 the Court having reviewed the Agenda Item Briefing, herein finds that such expenditures are reasonable and necessary for the intended use.
B. Requesting approval to purchase Ballot Call Max Equipment used for elections purpose, from Inclusion Solutions, LLC, three (3) quotes were requested and Inclusion Solutions was the lowest bid for a total of $18,534.00, for the upcoming presidential elections (Req#00422212).
G.
Sheriff's Office
1.
AI-77801
Presentation of qualified responsible vendor submitting the lowest and responsible bid for the purpose of award and approval of contract for RFB titled: Hidalgo County - "Generator Maintenance Service & Repairs at Hidalgo County Sheriff's Office Facilities" through project No. 2020-222-09-30-HAG subject to legal approval as to form.
H.
Juvenile Probation
1.
AI-77744
Requesting the authority to advertise and approval of procurement packet as attached hereto for Hidalgo County - RFP 2020-396-11-04-ABV - "Alternative Education(JJAEP)" with authority to re-advertise if/when applicable or necessary and subject to final review as to legal form.
21.
Executive Office:
A.
Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
B.
AI-77713
Requesting approval of Memorandum of Understanding between the Hidalgo County, Hidalgo County DD#1 and the City of Weslaco as it relates to the HCDD1 Phase I Flood Control Project; application submitted to the Texas Water Development Board on June 14, 2020.
C.
AI-77731
Requesting approval of Wastewater Service Agreement regarding Wastewater Service for Hidalgo County Courthouse Subdivision
22.
AI-77800
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act Funds
a. Interlocal Cooperation Agreement (ICA) with Hidalgo ISD
b. Interlocal Cooperation Agreement (ICA) with Mercedes ISD
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
A. County response to disaster/health emergency:
1. CARES Act Funds
a. Interlocal Cooperation Agreement (ICA) with Hidalgo ISD
b. Interlocal Cooperation Agreement (ICA) with Mercedes ISD
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
23.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
A.
Real Estate Acquisition
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
D.
AI-77774
Cause #C-0556-20-I; Harlin Doty v County
24.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
25.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Discussion, consideration and possible action regarding response to public health emergency
D.
AI-77775
Cause #C-0556-20-I; Harlin Doty v County
26.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
27.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
28.
Adjourn