|
|
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS October 13, 2020 9:45 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to §551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -77788
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Inlets, Manholes and Related Items", RFB No. HCDD1-20-064-11-04, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
6.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -77809
Requesting approval of
Change Order No. 2 reflecting an increase in the amount of
$201,914.94, and One Hundred and Eighteen (118) additional construction calendar days, in connection with contract No. C-HCDD1-20-002-02-11 -Hidalgo County Drainage District No. 1
" Mission Inlet Drainage Improvements Project (Section C & F-Balboa Estates Area Drainage Improvements)" with Castle Enterprises, LLC, as recommended by project engineer, L&G Engineering (subject to compliance to HB1295).
7.
General Fund:
A.
AI -77737
1. Approval of FEMA Project Completion and Certification Report (P.4) for PW-01528 (2676) (1535) 2015 Rain Event.
2. Approval of TDEM Applicant's Attestation for Duplication of Benefits for PW-01528 (2676 (1535).
2. Approval of TDEM Applicant's Attestation for Duplication of Benefits for PW-01528 (2676 (1535).
8.
TCEQ Raymondville Drain Project Phase 2:
A.
AI -77780
1). Discussion and approval of Subgrant Reimbursement Contract No. 582-20-10601 with Texas Commission on Environmental Quality in the amount of $7,000,000.00 for Raymondville Drain Project Phase 2 and approval for Drainage District No.1 General Manager to execute contract and all subsequent forms regarding Contract No. 582-20-10601. (Pending Final Legal Review)
2). Request approval of a Budget Amendment in Fund (123) of the Special Revenues, in the amount of $7,000,000.00 in line items as specified in Attachment B of Texas Commission on Environmental Quality Subgrant Reimbursement Contract No. 582-20-10601.
3). Requesting approval to purchase the following heavy equipment through the Districts membership with BuyBoard awarded Contract No. 597-19 through Doggett Machinery Services:
4). Requesting approval to purchase the following heavy equipment through the Districts membership with Sourcewell awarded Contract No. 032119 through Holt Texas, LTD.
5). Requesting approval to purchase the following Ford pickup trucks from Silsbee Ford Inc. through the District's membership with GoodBuy Purchasing Cooperative Contract No. 20-8F000 in the total amount of $196, 264.50 to include freight.
6). Request approval of a Budget Amendment in the amount of $3,100,000.00 out of the General Fund Unreserved Fund Balance for the purchase of the above-mentioned equipment and vehicles in preparation for the Raymondville Drain Project Phase 2.
7). Approval to create Eight (8) Equipment Operator III Temporary positions (G10-S1) and two (2) Equipment Operator IV Temporary positions (G12-S1) in preparation for the Raymondville Drain Project Phase 2.
8). Approval of Budget Amendment to fund newly created temporary positions for Raymondville Drain Project Phase 2 in the amount of $83,000.
9). Approval of Updated Salary Schedule.
2). Request approval of a Budget Amendment in Fund (123) of the Special Revenues, in the amount of $7,000,000.00 in line items as specified in Attachment B of Texas Commission on Environmental Quality Subgrant Reimbursement Contract No. 582-20-10601.
3). Requesting approval to purchase the following heavy equipment through the Districts membership with BuyBoard awarded Contract No. 597-19 through Doggett Machinery Services:
- (2) John Deere 670G - Motorgraders Extended Warranty included: $463,106.50
- (2) John Deere 470G - Short Boom Excavators Extended Warranty included: $801,916.00
4). Requesting approval to purchase the following heavy equipment through the Districts membership with Sourcewell awarded Contract No. 032119 through Holt Texas, LTD.
- (4) CAT 326 - Long Reach Excavators – Extended Warranty included: $1,001,200.00
5). Requesting approval to purchase the following Ford pickup trucks from Silsbee Ford Inc. through the District's membership with GoodBuy Purchasing Cooperative Contract No. 20-8F000 in the total amount of $196, 264.50 to include freight.
- (6) 2021 Ford F-250 4x4 Crew Cabs
6). Request approval of a Budget Amendment in the amount of $3,100,000.00 out of the General Fund Unreserved Fund Balance for the purchase of the above-mentioned equipment and vehicles in preparation for the Raymondville Drain Project Phase 2.
7). Approval to create Eight (8) Equipment Operator III Temporary positions (G10-S1) and two (2) Equipment Operator IV Temporary positions (G12-S1) in preparation for the Raymondville Drain Project Phase 2.
8). Approval of Budget Amendment to fund newly created temporary positions for Raymondville Drain Project Phase 2 in the amount of $83,000.
9). Approval of Updated Salary Schedule.
9.
Right of Way Acquisitions:
A.
AI -77748
Requesting approval of closing documents for Parcel 12-1 as it relates to Project 12 of the 2018 Drainage Bond Program -FM 493 & Country Rd project and authority for the Chairman of the Board to execute documents, subject to final legal review.
B.
AI -77749
Requesting approval of closing documents for Parcel 24-2 as it relates to Project 24 of the 2018 Drainage Bond Program - Mile 9 N & FM 1015 project and authority for the Chairman of the Board to execute documents, subject to final legal review.
10.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
11.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
12.
Adjourn