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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING November 10, 2020 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-78210
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-78212
Presentation of Fund Information Report
3.
2020 Intradepartmental transfers:
A.
AI-78240
2020 - County Clerk (1100-005)
B.
AI-78228
2020 - AUTOPSIES (1100)
C.
AI-78226
2020 - Constable Pct 1 (1100)
D.
AI-78222
2020 - Pct.4 Admin (1200)
E.
AI-78205
2020 - Sheriff 2018 OSPG (1284)
F.
AI-78186
2020 - WIC (1100)
G.
AI-78188
2020 - I. T. Department Countywide (1100)
H.
AI-78168
2020 - DA CCP59 (1223)
I.
AI-78177
2020 - Tax Office (1100)
J.
AI-78160
2020 - County Treasurer (1100)
K.
AI-78143
2020 - 93rd DC (1100)
L.
AI-78166
2020 - 398th DC (1100)
M.
AI-78145
2020 - Constable Precinct 4 (1284)
N.
AI-78147
2020 - District Clerk (1100)
O.
AI-78151
2020 - Health & Human Services Dept. / PHEP (1293)
P.
AI-78197
2020 - Pct 1 R&B (1200)
Q.
AI-78158
2020 - PCT1 Parks (1100)
R.
AI-78122
2020 - Pct 1 Sanitation (1100)
S.
AI-77972
2020 - Pct 2 CRC Alamo (1100)
4.
2020 Interdepartmental transfers:
A.
AI-78199
Pct. #1 (1355):
Approval of 2020 interdepartmental transfer from program 049 to program 237 in the amount of $400,000.00 to fund Sunset Operations Facility.
Approval of 2020 interdepartmental transfer from program 049 to program 237 in the amount of $400,000.00 to fund Sunset Operations Facility.
B.
AI-78138
Pct 1 TXDOT (1315):
Approval of 2020 interdepartmental transfer from TXDOT-PCT1 M6W (US83-SH107)-LAND to TXDOT-PCT1 M6W (M11N-SH107)-LAND in the amount of $615,800.67 to fund Mile 6 W Project.
Approval of 2020 interdepartmental transfer from TXDOT-PCT1 M6W (US83-SH107)-LAND to TXDOT-PCT1 M6W (M11N-SH107)-LAND in the amount of $615,800.67 to fund Mile 6 W Project.
C.
AI-78156
2020 PCT1 Parks (1100)
Approval of 2020 interdepartmental transfer from Pct1 Parks (013) (751) to Pct1 Sanitation (001) (610) in the total amount of $6,000.00 to purchase parts/supplies for the repair of units/equipment.
Approval of 2020 interdepartmental transfer from Pct1 Parks (013) (751) to Pct1 Sanitation (001) (610) in the total amount of $6,000.00 to purchase parts/supplies for the repair of units/equipment.
D.
AI-78190
Pct. #1 R&B:
Approval of 2020 interdepartmental transfer from programs 266 to program 005 in the amount of $17,151.39.
Approval of 2020 interdepartmental transfer from programs 266 to program 005 in the amount of $17,151.39.
5.
Planning Department:
A.
AI-78154
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
B.
AI-78150
1.) Reimbursement of Financial Guarantee
a) San Lucio No. 4 Subdivision - Pct. 1 (WSW Land Developments LLC) (Anderson Road & F.M. 493)
*Reimbursement request: $102,000.00 for (68) OSSFS
a) San Lucio No. 4 Subdivision - Pct. 1 (WSW Land Developments LLC) (Anderson Road & F.M. 493)
*Reimbursement request: $102,000.00 for (68) OSSFS
C.
AI-78123
1. Reimbursement of Financial Guarantee
a. Las Villas Estates Subdivision - Pct. 1 (Mid Valley Investors LP) (Mile 4 West Road & Mile 12 ½ North Road)
*Reimbursement request: $17,500.00 for (4) Firehydrants
a. Las Villas Estates Subdivision - Pct. 1 (Mid Valley Investors LP) (Mile 4 West Road & Mile 12 ½ North Road)
*Reimbursement request: $17,500.00 for (4) Firehydrants
6.
WIC:
A.
AI-78163
Requesting approval of payment to Travel Advisors Invoice #7591 in the amount of $198.00, invoice as claim with authority for County Treasurer to issue payment after review auditing procedures are completed by County Auditor.
B.
AI-78194
Requesting approval of payment of various invoices/claims to Mountain Glacier in the total amount of $113.50 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor. (Invoices were never received.)
7.
Human Resources:
A.
AI-78241
Approval to add Auditor's Office employee no. 243337 to Exhibit A of AI-78089 approved by Commissioners Court on 11/03/2020.
8.
JP Pct. 1, Pl. 1:
A.
AI-78208
Requesting approval to reimburse Judge Gilberto Saenz in the amount of $500.12 (REQ #419910), with authority for County Treasurer to issue check after review and auditing procedure are completed by County Auditor
9.
Tax Refunds:
A.
AI-78164
| No. | Account Number | Payer | Amount |
| 1 | S2950.00.000.0214.10 | EMPIRE HOME DEVELOPMENTS LLC | $2,680.76 |
10.
Membership Dues/Certifications:
A.
AI-78236
Sheriff's Office:
Requesting approval for requisition #423942 to the National Narcotic Detector Dog Association for Juan Gomez and K9 Reno in the amount of $55.00 for membership dues with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
Requesting approval for requisition #423942 to the National Narcotic Detector Dog Association for Juan Gomez and K9 Reno in the amount of $55.00 for membership dues with authority for the County Treasurer to issue check after auditing procedures are completed by County Auditor.
B.
AI-78184
Texas A&M AgriLife Extension Service:
Requesting approval for payment of various 2021 Membership Dues totaling $1,100.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
Requesting approval for payment of various 2021 Membership Dues totaling $1,100.00 with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
11.
Budget & Management:
A.
AI-78202
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 16-31, 2020 in the amount of $50,510.84 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 16-31, 2020 in the amount of $50,510.84 and requesting approval of wire transfer.
12.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
AI-78220
Pct. #1:
1.) Authority to rescind action taken by Commissioners Court on 10/20/2020 agenda item 77857, request for payment submitted by Texas Cordia Construction, LLC.; Payment of Application for Payment No. 3 in the amount of $828,677.68 for the Pct 1 M6W (M9-M11) Project.
2.) Acceptance and approval of payment for revised Payment Application No. 3 as submitted by Texas Cordia Construction, LLC. in the amount of $754,973.02. for the Pct 1 M6W (M9-M11) Project.
1.) Authority to rescind action taken by Commissioners Court on 10/20/2020 agenda item 77857, request for payment submitted by Texas Cordia Construction, LLC.; Payment of Application for Payment No. 3 in the amount of $828,677.68 for the Pct 1 M6W (M9-M11) Project.
2.) Acceptance and approval of payment for revised Payment Application No. 3 as submitted by Texas Cordia Construction, LLC. in the amount of $754,973.02. for the Pct 1 M6W (M9-M11) Project.
B.
AI-78211
Pct. #1:
Acceptance and approval of payment app. #8 in the amount of $62,126.33 submitted by Sam Engineering and Surveying for the Pct. #1 Mile 6 West Road (Mile 9 to Mile 11) project.
Acceptance and approval of payment app. #8 in the amount of $62,126.33 submitted by Sam Engineering and Surveying for the Pct. #1 Mile 6 West Road (Mile 9 to Mile 11) project.
C.
AI-78167
PCT. #1:
Requesting approval to pay the following invoices for FM 1015 Project as submitted by contracted project engineer, L & G Consulting Engineers, Inc.:
| Project | PO Number | Inv. Date | Inv. Number | Inv. Amount |
| WA#2 | 793535 | 10/31/2020 | 11328340 | $1,000.00 |
D.
AI-78169
Pct. #1:
Acceptance and approval of the following invoices for FM 1015 Project as submitted by contracted project engineer, L&G Consulting Engineers, Inc with authority for County Treasurer to issue payment after auditing procedures completed:
Acceptance and approval of the following invoices for FM 1015 Project as submitted by contracted project engineer, L&G Consulting Engineers, Inc with authority for County Treasurer to issue payment after auditing procedures completed:
| Project | PO Number | Inv. Date | Inv. Number | Inv. Amount |
| WA#1 | 785461 | 10/31/2020 | 11328339 | 1,563.58 |
E.
AI-78178
PCT. #1 (1315):
Acceptance and approval of invoice # 11328361 in the amount of $7,794.29 as submitted by L & G Consulting Engineers, Inc. for Mile 6 Project (M14 1/2-SH107) - WA#2.
F.
AI-78180
PCT. #1 (1315):
Acceptance and approval of invoice #11328344 in the amount of $29,035.75 submitted by L & G Consulting Engineers, Inc. for Mile 6 Project (M11-SH107) - WA#1.
G.
AI-78182
Pct. #1:
Requesting acceptance & approval of invoice #11328333 in the amount of $450.00 for FM 493 South Project - WA#1, as submitted by contracted/project engineer, L & G Consulting Engineers, Inc.
H.
AI-78161
PCT. #1:
Acceptance and approval of invoice #11328341 in the amount of $16,282.80 submitted by L & G Consulting Engineers, Inc.for Mile 10 Project (Mile 6-FM1015) - WA#1, with authority for County Treasurer to issue payment after auditing procedures completed.
I.
AI-78204
Pct. #1:
Pursuant to Exhibit A, Section 7 of current agreements with Frontera Materials, Inc. and Terra Firma Materials, (E-20-232-08-11 and E-20-232A-08-11, respectively), we're requesting approval of ratification of PO# 823565 issued on 11/02/2020 due to non-compliance by primary and secondary awarded vendors, in order to avoid work stoppage of project.
Pursuant to Exhibit A, Section 7 of current agreements with Frontera Materials, Inc. and Terra Firma Materials, (E-20-232-08-11 and E-20-232A-08-11, respectively), we're requesting approval of ratification of PO# 823565 issued on 11/02/2020 due to non-compliance by primary and secondary awarded vendors, in order to avoid work stoppage of project.
J.
AI-78224
Requesting approval to purchase Parks and Recreation Equipment and Installation for (1) Playscape through BuyBoard Coop. Contract # 592-19 awarded vendor, Park Place Recreation Designs., in the total amount of $92,738.40 for San Manuel Veterans Park in Pct. 4 subject to price verification.
K.
AI-78206
Pct. #4:
Approval of the following invoices (for processing and payment) as submitted by contracted engineer and contractor; Synergy Builders of Texas, B2Z Engineering, and L&G Engineers, for projects located in Pct.4 listed below:
| Invoice Date | P.O. Date | Project | Invoice # | Invoice Amount |
| 11/04/2020 | 820055 | Linn San Manuel Veterans Park | 3 | $168,402.15 |
| 11/02/2020 | 767241 | Memorial Park Construction Phase Services | 40095 | $ 1,625.81 |
| 11/02/2020 | 811749 | Mechanical Shop | 40096 | $ 2,792.10 |
| 10/31/2020 | 739761 | FM1925 Wallace Rd to 10th | 11328348 | $ 16,594.52 |
| 10/31/2020 | 728311 | FM2220 FM676 to FM1925 | 11328346 | $ 24,420.87 |
| 10/31/2020 | 725312 | FM1925 (10th to McColl) | 11328347 | $ 10,002.20 |
| 10/31/2020 | 703928 | FM1925 - FM907 to East SH68 | 11328353 | $ 3,384.60 |
| 10/31/2020 | 808447 | Mile 5 Project - Taylor Rd. to Ware Rd. | 11328342 | $ 29,350.47 |
L.
AI-78198
Forensic Center:
Requesting authority to enter into a new 48-month capital lease copier agreement for a Ricoh IMC4500 through Hidalgo County membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA contract DIR-CPO-4435 in the amount of $207.46/month
Requesting authority to enter into a new 48-month capital lease copier agreement for a Ricoh IMC4500 through Hidalgo County membership/participation with (DIR) Department of Information Resources awarded vendor, Ricoh USA contract DIR-CPO-4435 in the amount of $207.46/month
M.
AI-78155
Requesting approval of payment for the following invoices listed below submitted by the project engineer, L&G Consulting Engineers, Inc., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Dicker Road Project (WA#2) | 10/31/20 | 11328335 | $ 2,297.31 | 778854 |
| Dicker Road Project (WA#1) | 10/31/20 | 11328345 | $ 398.46 | 762740 |
| Cesar Chavez Road Project (WA#1) | 10/31/20 | 11328354 | $ 6,346.82 | 732294 |
| Nolana Loop Project | 10/31/20 | 11328355 | $21,607.61 | 760468 |
| SH107/Bus 281 Rd & Drain Improv Prj (WA#2) | 10/31/20 | 11328356 | $50,384.42 | 788634 |
| Eldora Road Project (WA#2) | 10/31/20 | 11328357 | $12,218.98 | 764302 |
| Eldora Road Project (WA#3) | 10/31/20 | 11328359 | $28,687.50 | 821432 |
N.
AI-78142
Requesting approval of payment for the following invoices listed below submitted by the project engineer, B2Z Engineering, LLC., for engineering services provided for Pct 2 Projects:
| Project Name | Invoice Date | Invoice # | Amount | PO# |
| Las Milpas Park Youth Facility Project | 11/02/20 | 20259 | $ 5,804.60 | 767363 |
| Military Highway Extension Project (WA#2) | 11/02/20 | 20260 | $ 3,920.15 | 770537 |
| Military Highway Extension Project (WA#4) | 11/02/20 | 20261 | $14,766.39 | 818820 |
| Regional Linear Park Project Phase II (WA#1) | 11/02/20 | 20262 | $13,629.97 | 790326 |
| Valle Alto Park Youth Facility Project | 11/02/20 | 20263 | $ 3,865.02 | 792886 |
| Dicker Road Project | 11/02/20 | 20264 | $57,779.74 | 803856 |
| Regional Linear Park Project - Ph I&II (WA#2) | 11/02/20 | 20265 | $ 3,017.86 | 813382 |
O.
AI-78176
Requesting authority to exercise the first (1st) one year extension term [of 2 possible] under the same rates, terms and conditions with Davila & Associates, Inc.as provided in the current contract agreement C-20-088-02-26 "Translation and Interpreters Services" E-20-411-11-10 Effective 01/01/21 - 12/31/21
P.
AI-78179
Approval to exercise the county's option to utilize the one (1) year extension for C-19-271-11-19 with Lhoist North America of Texas, LTD under same rates, terms, and conditions.
Q.
AI-78173
Emergency Management:
Approval of one (1) 48-month Capital Copier Lease with G.E. Capital Information Technology Solutions, dba, Ricoh USA, through HC's membership/participation with DIR Cooperative Contract [DIR-CPO-4435]:
| Requisition # | Months | Model | Monthly Payment |
|---|---|---|---|
| 417250 | 48 | IMC6000 | $286.15 |
R.
AI-78139
Pct. #3:
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.:
Requesting approval of the following invoices (for processing and payment) as submitted by contracted/project engineer L&G Consulting Engineers Inc.:
| Invoice No. | Date | Project | PO No. | Amount |
| 11328336 | 10-31-2020 | Liberty Rd. WA #4 | 735736 | $ 900.00 |
| 11328358 | 10-31-2020 | Liberty Rd. WA #3 | 735526 | $ 6,120.00 |
| 11328334 | 10-31-2020 | Liberty Rd. WA #5 | 818290 | $ 33,300.00 |
| 11328337 | 10-31-2020 | Mile 3 Project WA #4 | 771660 | $ 900.00 |
| 11328349 | 10-31-2020 | Veterans Blvd. WA #3 | 772041 | $ 43,887.50 |
| 11328338 | 10-31-2020 | FM 676 WA #2 | 806793 | $ 355,745.00 |
S.
AI-77751
Sheriff's Office:
Requesting authority to exercise the additional one (1) year extension [under the same rates, terms and conditions] with USRC Mission, LP d/b/a US Renal Care Mission Dialysis as provided in the current contract agreement C-19-194-08-13- "Hemodialysis Treatment (Renal Failure) For Inmates Incarcerated at Hidalgo County Adult Detention Facility".
Requesting authority to exercise the additional one (1) year extension [under the same rates, terms and conditions] with USRC Mission, LP d/b/a US Renal Care Mission Dialysis as provided in the current contract agreement C-19-194-08-13- "Hemodialysis Treatment (Renal Failure) For Inmates Incarcerated at Hidalgo County Adult Detention Facility".
T.
AI-78140
Executive Office - Traffic Engineering:
Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
Acceptance and approval of the following invoice for representation at RGV-MPO Policy & TAC Committee Meetings with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor:
| Vendor | Invoice Date | Invoice # | Amount | PO# |
| L&G Consulting Engineers, Inc. | 10/31/20 | 11328352 | $12,577.44 | 811639 |
U.
AI-78196
Pursuant to Texas Government Code §263.151(1), Hidalgo County Precinct 3 is requesting, including but not limited to approval to the following items more specifically described in Exhibit "A" attached herein:
1. Approval to declare metal items in pictures as surplus property or salvage property [which ever applicable] as per TxLGC 263.151(1), 'items are obsolete/unusable';
2. As per TxLGC 263.152(a)(1)(3) approve an "Order" that the "salvage property" be sold as scrap metal [through a quote process to garner the best price per ton]