|
|
AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS November 10, 2020 9:45 A.M. |
|
NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to §551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -78227
1. Discussion, consideration, and possible action regarding acceptance for HCDD1 to serve as the Planning Group Sponsor of the Texas Water Development Board's Region 15 Lower Rio Grande Flood Planning Group.
2. Discussion, consideration, and possible action authorizing HCDD1 to apply for grant funds and enter into a contract with the TWDB on behalf of the Texas Water Development Board's Region 15 Lower Rio Grande Flood Planning Group.
3. Discussion, consideration, and possible action authorizing HCDD1 to submit application(s) for grant funding under FEMA Flood Mitigation Assistance Grant Program and authorization for General Manager Raul E. Sesin, P.E., C.F.M., to execute all necessary paperwork to submit grant application(s).
4. Discussion, consideration, and possible action authorizing Board Member Ellie Torres (to serve as First Proxy) and Mr. Saul Garcia (to serve as Second Proxy) of Board Member David Fuentes in the the Texas Water Development Board's Region 15 Lower Rio Grande Flood Planning Group.
2. Discussion, consideration, and possible action authorizing HCDD1 to apply for grant funds and enter into a contract with the TWDB on behalf of the Texas Water Development Board's Region 15 Lower Rio Grande Flood Planning Group.
3. Discussion, consideration, and possible action authorizing HCDD1 to submit application(s) for grant funding under FEMA Flood Mitigation Assistance Grant Program and authorization for General Manager Raul E. Sesin, P.E., C.F.M., to execute all necessary paperwork to submit grant application(s).
4. Discussion, consideration, and possible action authorizing Board Member Ellie Torres (to serve as First Proxy) and Mr. Saul Garcia (to serve as Second Proxy) of Board Member David Fuentes in the the Texas Water Development Board's Region 15 Lower Rio Grande Flood Planning Group.
B.
AI -78121
Requesting approval to purchase two (2) New JD 250G Long Reach Excavators through the District's membership with Buyboard awarded Contract No. 597-19 from Doggett Heavy Machinery Services, LTD in the total amount of $522,000.00. (Reference Procurement No. HCDD1-20-055)
C.
AI -78233
Requesting approval of Right of Entry for Parcel 24-E3 as it relates to Project 24 of the 2018 Drainage Bond Program - Mile 9 N & FM 1015 project and authority for the Chairman of the board to execute documents.
6.
2018 Bond Referendum Projects:
A.
AI -78219
2018 Bond Referendum Projects, requesting approval of Budget Amendment to fund Board approved contracts in Fund 134, Capital Projects 2019 Bond Series, in the amount of $17,307,539.78 from the undistributed account.
B.
AI -78207
Approval to issue payment on the following item proceeding review & compliance of contract terms and conditions:
Mission Lateral Budget 526
1. Application for Payment No.3 in the amount of $408,127.50-Saenz Brothers Construction, LLC pertaining to Construction Contract No. HCDD1--19-074-11-26 Project Engineer: L&G Consulting Engineering PO#639234-R
Mission Lateral Budget 526
1. Application for Payment No.3 in the amount of $408,127.50-Saenz Brothers Construction, LLC pertaining to Construction Contract No. HCDD1--19-074-11-26 Project Engineer: L&G Consulting Engineering PO#639234-R
7.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -78232
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
J09 Ph.4-Budget 300
1. Application for Payment No. 5 in the amount of $189,164.52 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-19-077-12-03 Hidalgo County Precinct No. 4-J09 Phase IV Rural Drainage Development. Project Engineer: Jose N. Saldivar, P.E.-HCDD1 PO#639205
J09 Ph.4-Budget 300
1. Application for Payment No. 5 in the amount of $189,164.52 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-19-077-12-03 Hidalgo County Precinct No. 4-J09 Phase IV Rural Drainage Development. Project Engineer: Jose N. Saldivar, P.E.-HCDD1 PO#639205
8.
General Fund:
A.
AI -78238
Approval to issue payment on the following items proceeding review & compliance of contract terms & conditions:
Las Milpas-Hidalgo Park Estates-Budget 006-020-470
1. Application for Payment No. 1 in the amount of $150,949.52 from Mor-Wil, LLC pertaining to Construction Contract No. 20-021-06-23 Las Milpas -Hidalgo Park Estates. Project Engineer: Jose N. Saldivar, P.E. PO#640295.
Las Milpas-Hidalgo Park Estates-Budget 006-020-470
1. Application for Payment No. 1 in the amount of $150,949.52 from Mor-Wil, LLC pertaining to Construction Contract No. 20-021-06-23 Las Milpas -Hidalgo Park Estates. Project Engineer: Jose N. Saldivar, P.E. PO#640295.
B.
AI -78213
Requesting authority to advertise and approval of Request for Proposals procurement packet (i.e., legal notice,requirements, scope of services, evaluation criteria etc.,) as attached hereto for: ''
Financial Advisory Services'', RFP No. HCDD1-20-069-12-02, including the re-advertisement of project in the event proposals are rejected or no responses are received & services are still required.
C.
AI -78234
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1 "Sale and Removal of Fill Dirt -Peñitas Drain Detention Pond (location: North of Quelite Road between Circle 6th St and Rancho Brazil Rd in Peñitas Texas", RFB No. HCDD1-20-070-12-02, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
9.
Right of Way Acquisitions:
A.
AI -78235
Requesting approval of closing documents for Parcel 2-5 as it relates to Project 2 of the 2018 Drainage Bond Program - 3 3/4 Mile Rd. & Shuerbach Rd. project and authority for the Chairman of the Board to execute documents, subject to final legal review.
10.
TCEQ Raymondville Drain Project Phase 2:
A.
AI -77777
1. Requesting approval of final negotiated Professional Services Agreement with
S&B Infrastructure, LTD, as it relates to Professional Engineering Services for the project:
"TCEQ -Raymondville Drain Project Phase 2 (Restore Act Project)". Approved for negotiations by HCDD1 Board of Directors on Agenda Item # 76596 (subject to Legal review);
2. Pursuant to the Board's Approval of the Professional Services Agreement with S&B Infrastructure, LTD, requesting approval of Work Authorization No. 1 in the amount of $500,415.83, to provide Engineering Services for "TCEQ -Raymondville Drain Project Phase 2 (Restore Act Project)", subject to Legal review (Contract # C-HCDD1-20-047-11-10).
2. Pursuant to the Board's Approval of the Professional Services Agreement with S&B Infrastructure, LTD, requesting approval of Work Authorization No. 1 in the amount of $500,415.83, to provide Engineering Services for "TCEQ -Raymondville Drain Project Phase 2 (Restore Act Project)", subject to Legal review (Contract # C-HCDD1-20-047-11-10).
B.
AI -78153
1. Requesting approval of final negotiated agreement (No. C-HCDD1-20-066-11-10), with B2Z Engineering, LLC., for Professional Construction Management Services for the Hidalgo County Drainage District No.1,
"TCEQ -Raymondville Drain Project Phase 2 (Restore Act)," and as approved for negotiations by the HCDD1 Board of Directors on AI# 77869(10-20-20). (Subject to legal final review)
2. Requesting acceptance and approval of Work Authorization No. 1 for the provision of Professional Construction Management Services for the Hidalgo County Drainage District No. 1, "TCEQ -Raymondville Drain Project Phase 2 (Restore Act)" in the amount of $168,919.96, through awarded Contract No. C-HCDD1-20-066-11-10, with B2Z Engineering, LLC.
2. Requesting acceptance and approval of Work Authorization No. 1 for the provision of Professional Construction Management Services for the Hidalgo County Drainage District No. 1, "TCEQ -Raymondville Drain Project Phase 2 (Restore Act)" in the amount of $168,919.96, through awarded Contract No. C-HCDD1-20-066-11-10, with B2Z Engineering, LLC.
11.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
12.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
13.
Adjourn