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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS November 24, 2020 1:45 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -78419
Discussion, consideration, and possible action regarding Hidalgo County Drainage District's No. 1 application for FEMA Flood Mitigation Assistance Grant Program.
B.
AI -78371
Requesting approval to complete and submit the attached credit application document required by Precision Pump Systems, for the purpose of setting up an account to procure supplies, including authority for General Manager or his designee to execute document. (Subject to legal review)
C.
AI -78377
Requesting approval to purchase two (2) Noram 65E-T Motorgraders (Demo), through the District's membership with PCA awarded Contract No. OD-328-20 from Bluecat Rentals in the total amount of $289,850.00. (Procurement reference HCDD1-20-075)
D.
AI -78388
Requesting approval to reject sole bid received for the project: "Inlets, Manholes and Related Items", through RFB No. HCDD1-20-064-11-04, so as to attempt to encourage more vendor participation with the re-advertisement of the project.
6.
2018 Bond Referendum Projects:
A.
AI -78382
PD Lateral Ph.1-Budget 529
Application for Payment No. 2 in the amount of $337,247.05 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-20-026-06-23 PD Lateral Ph.1. PO#640211.
PD Lateral Ph.2-Budget 529
Application for Payment No. 1 in the amount of $12,247.20 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-20-029-06-10 PD Lateral Ph.2. PO#640212.
Application for Payment No. 2 in the amount of $337,247.05 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-20-026-06-23 PD Lateral Ph.1. PO#640211.
PD Lateral Ph.2-Budget 529
Application for Payment No. 1 in the amount of $12,247.20 from Mor-Wil, LLC pertaining to Construction Contract No. HCDD1-20-029-06-10 PD Lateral Ph.2. PO#640212.
B.
AI -78434
Requesting approval of
Change Order No. 3 reflecting an increase in the amount of
$288,286.75, and One Hundred and Twenty (120) additional construction calendar days, in connection with contract No. C-HCDD1-19-074-11-26 -Hidalgo County Drainage District No. 1
"Mission Lateral (Section I) -2018 Bond Referendum project #26" with Saenz Brothers Construction as recommended by project engineer, Damien B. Tijerina, P.E., L&G Engineering (subject to compliance to HB1295).
7.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -78390
1. Requesting approval to accept bids and award a Construction Contract to the lowest and best bidder meeting all specified requirements, to Saenz Brothers Construction , LLC , for RFB No. HCDD1-20-063-11-12, "P.S.J.A. Lateral Drain Ditch Improvements (Earling Road to South Main Drain Phase I)," Base Bid including Alternate No. 1, in the total amount of $2,257,709.50 and as recommended by project engineer, Javier Hinojosa Engineering (subject to Legal Review and Compliance with HB1295).
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor."
3. Requesting approval of Budget Amendment from 2013 Bond Series Capital Projects Fund 133 to transfer $630,000.00 from the South Floodwater Channel Project to the P.S.J.A. Lateral Construction Account.
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor."
3. Requesting approval of Budget Amendment from 2013 Bond Series Capital Projects Fund 133 to transfer $630,000.00 from the South Floodwater Channel Project to the P.S.J.A. Lateral Construction Account.
B.
AI -78402
Alamo Expressway Drain-Budget 320
1. Application for payment no. 4 in the amount of $169,353.23 from Castle Enterprises, LLC pertaining Construction Contract No. HCDD1-18-047-09-25-Alamo Expressway Drain Improvements. Project Engineer: Jose Noe Saldivar, P.E.-HCDD1 PO#636128.
1. Application for payment no. 4 in the amount of $169,353.23 from Castle Enterprises, LLC pertaining Construction Contract No. HCDD1-18-047-09-25-Alamo Expressway Drain Improvements. Project Engineer: Jose Noe Saldivar, P.E.-HCDD1 PO#636128.
C.
AI -78443
Jackson Drain Improvement-Budget:310
1. Acceptance of Certificate of Construction Completion from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-048-09-25 Jackson Drain Improvements.
2. Application for Payment No. 6-Retainage Release in the amount of $28,694.14 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-048-09-25 Project Engineer: Jose N. Saldivar,P.E.-HCDD1 PO#636129.
1. Acceptance of Certificate of Construction Completion from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-048-09-25 Jackson Drain Improvements.
2. Application for Payment No. 6-Retainage Release in the amount of $28,694.14 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-18-048-09-25 Project Engineer: Jose N. Saldivar,P.E.-HCDD1 PO#636129.
8.
General Fund:
A.
AI -78386
Recommending bid award and approval to issue a Purchase Order to Rio Valley Pipe, LLC dba CAPA, the sole responsible bidder meeting all requirements / specifications for the advertised RFB No. HCDD1-20-068-11-18,
"Purchase of Precast Culvert Boxes Size 10 ft x 5 ft for Alamo Expressway Drain-Crockett Road Crossing
", in the total amount of $85,732.29. (subject to compliance with HB1295 when and if applicable).
B.
AI -78374
Requesting approval to declare surplus for approximately 21,500 Cubic Yards of Fill Dirt located at South Main Drain II(Between Veterans Rd. & Raul Longoria Rd.) in as much as an attempt was made for the sale and removal through RFB No.: HCDD1-20-067-11-18 and as advertised for (2) two consecutive weeks, and No Bids were received.
9.
Right of Way Acquisitions:
A.
AI -78389
Requesting approval of closing documents for Parcel 24-E21 as it relates to Project 24 of the 2018 Drainage Bond Program - Mile 9 N & FM 1015 project and authority for the Chairman of the Board to execute documents.
B.
AI -78427
Requesting approval of closing documents for Parcel 2-3 as it relates to Project 2 of the 2018 Drainage Bond Program - 3 3/4 Mile Rd. & Shuerbach Rd. project and authority for the Chairman of the Board to execute documents, subject to final legal review.
10.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't. Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
11.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
12.
Adjourn