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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING December 1, 2020 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
Approval of 2020 appropriation of funds into the Sheriff's Federal Sharing - U.S. Justice from the unassigned fund balance in the amount of $128,300.00.
| Payment Application | Amount |
| #3 | $51,901.02 |
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
1. Approval to add the following position titles to the Classified Positions List, effective upon Commissioner's Court approval:
| Action | Position Title | Grade |
| Add | Criminal Research Specialist I | 09 |
| Add | Criminal Research Specialist II | 11 |
| Add | Criminal Research Specialist III | 13 |
1. Approval to extend the following temporary full-time positions for 5 weeks beginning 11/30/2020 and ending 12/31/2020:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Extend Temporary Full-Time Position | 122-006 | T108 | Maintenance I | 03 |
| Extend Temporary Full-Time Position | 122-006 | T109 | Maintenance I | 03 |
Approval of the following personnel actions, effective upon Commissioners Court Approval and in the calendar year 2021:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Create | 080-013 | 0017 | Attorney IV | 19 |
Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
B. Requesting exemption for competitive bidding requirement under Texas Local Government Code 262.024 (a)(1): an item that must be purchased in case of a public calamity; (2) an item necessary to preserve the protect the public health and safety of the citizens of the county;
C. Requesting authority to enter into four (4) media contracts with the following; CBS Channel 4, KRGV Channel 5, NBC Channel 23, and Sinclair with authority for county judge or assignee to sign required documents if needed and subject to compliance with Form 1295 and legal's approval of terms, conditions and form for each.
B. Presentation [if requested CC] by Margaret Somereve and/or Bill Starnes from TCAP for CC action on a "Resolution of Hidalgo County Texas Adopting TCAP'S Professional Services Agreement and GEXA Energy's Commercial Electric Service Agreement for Power to Provided On and After January 1, 2023" [including the Strategic Hedging Program procurement approach] with authority for County Judge to sign applicable documents reviewed and approved as to legal form by HC/DA/Civil Section;
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services for On-Call Appraisal Review Services for projects located within Precinct 4; and,
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate an Appraisal Review Services Agreement commencing with the number one ranked firm of _____________________________ for the provision of On-Call Appraisal Review Services for Projects within Precinct 4.
B. Presentation of scoring grid for the purpose of ranking by CC, of firms graded through the County's Pool of pre-qualified Professional Services provider for On-Call Surveyor Services for projects located within Precinct 4; and,
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Surveying Services Agreement commencing with the number one ranked firm of _____________________________ for the provision of On-Call Surveyor Services for Projects within Precinct 4.
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services firms for On-Call Surveyor Services for projects located within Precinct 4; and,
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Surveying Services Agreement commencing with the number one ranked firm of _____________________________ for the provision of On-Call Surveyor Services for Projects within Precinct 4.
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services providers for On-Call Construction Material & Geotechnical Testing Services for projects located within Precinct 4; and,
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Construction Material & Geotechnical Testing Services Agreement commencing with the number one ranked firm of _____________________________ for the provision of On-Call Construction Material & Geotechnical Testing Services for Projects within Precinct 4.
B. Presentation of scoring grid for the purpose of ranking by CC, of firms graded through the County's Pool of pre-qualified Professional Services for On-Call Construction Material & Geotechnical Testing Services for projects located within Precinct 4; and,
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Construction Material & Geotechnical Testing Services Agreement commencing with the number one ranked firm of _____________________________ for the provision of On-Call Construction Material & Geotechnical Testing Services for Projects within Precinct 4.
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services providers for On-Call Appraisal Services for projects located within Precinct 4; and,
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate an Appraisal Services Agreement commencing with the number one ranked firm of _____________________________ for the provision of On-Call Appraisal Services for Projects within Precinct 4.
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services for On-Call Appraisal Services for projects located within Precinct 4; and,
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate an Appraisal Services Agreement commencing with the number one ranked firm of _____________________________for the provision of On-Call Appraisal Services for Projects within Precinct 4.
B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified professional services providers for On-Call Construction Management Services for projects located within Precinct 4; and,
C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Construction Management Services Agreement commencing with the number one ranked firm of ___________________________ for the provision of On-Call Construction Management Services for Projects within Precinct 4.
C. Pursuant to HCCC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Construction Management Services Agreement commencing with the number one ranked firm of ___________________________ for the provision of On-Call Construction Management Services for Projects within Precinct 4.
B. Requesting approval of a "Sole Source Declaration" for Votec Cooperation, for the provision of purchase of voter kiosks and additional laptops with Votec software, and equipment for a total price of $196,340.00. to be used by HC-Elections. These Kiosks work hand in hand with Laptops purchased on (AI-77627 presented on 10/06/2020) subject to 1295 compliance.
B. Authority to commence to negotiate contract with the qualified/ranked vendor, Network Science in connection with the Request for Proposals for HC Health & Human Services Department- "Indigent Health Care Computer Software" RFP 2020-520.
B. Exemption from competitive bidding requirements, pursuant to TxLGC 262.024(a)(1),(2) & (4) [professional or personal whichever applicable] and all attached herein;
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
A. County response to disaster/health emergency:
1. CARES Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
