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Agenda for CC REGULAR AGENDA SPECIAL MTG

AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
December 1, 2020
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location.  As a result, all or some government officials may participate via videoconference.  Additionally, members of the public are encouraged to watch the meetings online, at:
www.hidalgocounty.us/HClive

To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.

1.
Roll Call
 
2.
Pledge of Allegiance
 
3.
Prayer
 
4.
Approval of Consent Agenda
 
5.
Open Forum
 
6.
County Judge's Office:
 
A.
AI-78395
Presentation of Tropical Update by Mr. Terry Crocker - CEO, Tropical Texas Behavioral Health
 
7.
Sheriff's Office:
 
A.
AI-78499
Sheriff's Federal Sharing - U.S. Justice (1229):
Approval of 2020 appropriation of funds into the Sheriff's Federal Sharing - U.S. Justice from the unassigned fund balance in the amount of $128,300.00.
 
B.
AI-78496
Requesting approval of payment for the following invoice as submitted by Celso Gonzalez Construction, Inc. for construction of bus barn for Hidalgo County Sheriff's Office through the current Agreement Contract# C-19-267-06-02 (PO #819948).
Payment Application  Amount
#3 $51,901.02
 
8.
Human Resources:
 
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
 
B.
AI-78462
Discussion, consideration and approval to appoint Aaron Figueroa as a volunteer/intern under the Hidalgo County Treasurer's Office for the period of December 1, 2020 through June 30, 2021.
 
C.
AI-78470
Classification and Compensation Plan:
1. Approval to add the following position titles to the Classified Positions List, effective upon Commissioner's Court approval: 
Action Position Title Grade
Add Criminal Research Specialist I 09
Add Criminal Research Specialist II 11
Add Criminal Research Specialist III 13

 
D.
AI-78448
Pct. 2 Road Maintenance (1200):
1.  Approval to extend the following temporary full-time positions for 5 weeks beginning 11/30/2020 and ending 12/31/2020:
Action Dept./ Prg. Slot # Position Title Grade
Extend Temporary Full-Time Position 122-006 T108 Maintenance I 03
Extend Temporary Full-Time Position 122-006 T109 Maintenance I 03
2.  Approval for employee #243221 and employee #240737 to continue employment in Maintenance I slots effective 11/30/20.
 
E.
AI-78491
DA Civil Litigation (1100):
Approval of the following personnel actions, effective upon Commissioners Court Approval and in the calendar year 2021:
Action Dept./ Prg. Slot # Position Title Grade
Create 080-013 0017 Attorney IV 19
 
9.
Health & Human Services Department:
 
A.
AI-78358
Pursuant to Chapter 465 Local and Alcohol Education Programs, Sec. 465.003, presentation on the Hidalgo County Health & Human Services Drug and Alcohol Abuse Advisory Commission's activities.  
 
10.
Precinct #4 - Comm. Torres:
 
A.
AI-78464
Discussion, consideration and possible action regarding passage of resolution in support of Hidalgo County Drainage District No.1's application for grant funding under the FEMA Flood Mitigation Assistance Grant Program.
 
11.
Budget & Management:
 
A.
AI-78495
Status update on Hidalgo County Wellness Program
 
B.
AI-78500
CARES Act Relief Funds (1287):
Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.
 
12.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
Hidalgo County
 
1.
AI-78518
A. "Discussion, consideration and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the "COVID-19 Media/Strategy Campaign through various media platforms', in order to assist with County actions to facilitate compliance with public health measures mitigating the spread of the virus along with provisions of economic assistance and support  in connection wih addressing the ongoing COVID-19 emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is necessary for the intended use.";

B. Requesting exemption for competitive bidding requirement under Texas Local Government Code 262.024 (a)(1): an item that must be purchased in case of a public calamity; (2) an item necessary to preserve the protect the public health and safety of the citizens of the county;

C.  Requesting authority to enter into four (4) media contracts with the following; CBS Channel 4, KRGV Channel 5, NBC Channel 23, and Sinclair with authority for county judge or assignee to sign required documents if needed and subject to compliance with Form 1295 and legal's approval of terms, conditions and form for each.
 
2.
AI-78481
A.  Discussion and action [if applicable] of the tabulation grid provided on the responses received from interested vendors to HC for the Request for Information [RFI] titled project:  Indicative Pricing for Electric Energy  as of 01-01-23

B.  Presentation [if requested CC] by Margaret Somereve and/or Bill Starnes from TCAP for CC action on a "Resolution of Hidalgo County Texas Adopting TCAP'S Professional Services Agreement and GEXA Energy's Commercial Electric Service Agreement for Power to Provided On and After January 1, 2023" [including the Strategic Hedging Program procurement approach] with authority for County Judge to sign applicable documents reviewed and approved as to legal form by HC/DA/Civil Section;
 
3.
AI-78488
Discussion and applicable action on the Preliminary Facility Analysis of nineteen (19) county facilities conducted by GEXA Energy [as approved by CC in Feb. 2020] with recommended measures and options to assist in efficiencies for the purpose of reducing electric energy consumption to achieve savings.
 
4.
AI-78461
Presentation of qualified responsible vendor _____________________ [meeting all specifications and requirements as set forth and approved by CC and included in the procurement packet] for the purpose of award and approval of contract for RFB titled: " Procurement and Installation of moveable Furniture and Other Items" for the New Hidalgo County Courthouse through project No. 2020-503-11-18-HAG. 
 
5.
AI-78474
Presentation of the sole bid received and meeting all specifications for the purpose of award and approval of contract to Ergon Asphalt & Emulsions Inc. for project titled: "SS-1 Emulsified Asphalt and Delivery Services RFB:2020-352 ". 
 
B.
Pct. 1
 
1.
AI-78469
Pct. 1 is requesting approval of Certificate of Completion for services rendered in connection with the "Construction Manager at Risk (CMAR) for the Pct. 1 Tax Office Project GMP Amendment #1" as submitted by Erickson Construction, LLC.
 
C.
Pct. 4
 
1.
AI-78513
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) a professional service;

B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services for On-Call Appraisal Review Services for projects located within Precinct 4; and,

C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate an Appraisal Review Services Agreement commencing with the number one ranked firm of _____________________________  for the provision of On-Call  Appraisal Review Services for Projects within Precinct 4.
 
2.
AI-78514
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for a professional service;

B. Presentation of scoring grid for the purpose of ranking by CC, of firms graded through the County's Pool of pre-qualified Professional Services provider for On-Call Surveyor Services for projects located within Precinct 4; and,

C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Surveying Services Agreement commencing with the number one ranked firm of _____________________________  for the provision of On-Call  Surveyor Services for Projects within Precinct 4.
 
3.
AI-78516
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) a professional service;

B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services firms for On-Call Surveyor Services for projects located within Precinct 4; and,

C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Surveying Services Agreement commencing with the number one ranked firm of _____________________________  for the provision of On-Call  Surveyor Services for Projects within Precinct 4.
 
4.
AI-78507
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for a professional service;

B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services providers for On-Call Construction Material & Geotechnical Testing Services for projects located within Precinct 4; and,

C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Construction Material & Geotechnical Testing Services Agreement commencing with the number one ranked firm of _____________________________  for the provision of On-Call  Construction Material & Geotechnical Testing Services for Projects within Precinct 4.
 
5.
AI-78508
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) a professional service;

B. Presentation of scoring grid for the purpose of ranking by CC, of firms graded through the County's Pool of pre-qualified Professional Services for On-Call Construction Material & Geotechnical Testing Services for projects located within Precinct 4; and,

C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Construction Material & Geotechnical Testing Services Agreement commencing with the number one ranked firm of _____________________________  for the provision of On-Call  Construction Material & Geotechnical Testing Services for Projects within Precinct 4.
 
6.
AI-78510
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for a professional service;

B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services providers for On-Call Appraisal Services for projects located within Precinct 4; and,

C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate an Appraisal Services Agreement commencing with the number one ranked firm of _____________________________  for the provision of On-Call  Appraisal Services for Projects within Precinct 4.
 
7.
AI-78512
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for a professional service;

B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified Professional Services for On-Call Appraisal Services for projects located within Precinct 4; and,

C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate an Appraisal Services Agreement commencing with the number one ranked firm of _____________________________for the provision of On-Call  Appraisal Services for Projects within Precinct 4.
 
8.
AI-78504
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) a professional service;

B. Presentation of scoring grid for the purpose of ranking by CC, the firms graded through the County's Pool of pre-qualified professional services providers for On-Call Construction Management Services for projects located within Precinct 4; and,

C. Pursuant to CC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Construction Management Services Agreement commencing with the number one ranked firm of ___________________________  for the provision of On-Call  Construction Management Services for Projects within Precinct 4.
 
9.
AI-78503
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4), a professional service;
 
B.  Presentation of scoring grid for the purpose of ranking by HCCC, of firms graded through the County's Pool of pre-qualified Professional Services for On-Call Construction Management Services for projects located within Precinct 4; and,

C.  Pursuant to HCCC approval, requesting authority for the Hidalgo County Purchasing Department to negotiate a Professional Construction Management Services Agreement commencing with the number one ranked firm of ___________________________  for the provision of On-Call  Construction Management Services for Projects within Precinct 4.
 
10.
AI-78471
Requesting approval of Supplemental Agreement #1 to C-16-049-02-16" contract between Hidalgo County and L&G Engineering for the Mile 5 from Taylor Rd to FM 2220 (Ware Rd) to extend the termination date of said Agreement for an additional two (2) years.
 
11.
AI-78467
Requesting approval of Supplemental Agreement #4 to C-13-336-12-10 between Hidalgo County and L&G Engineering for the "Alamo Rd - FM 907 E to Sharp Rd" project to extend the termination date of said Agreement for an additional two (2) years.
 
D.
IT Department
 
1.
AI-78455
Requesting authority to purchase Microsoft License and Software (through HC membership with DIR-TSO-4092) awarded vendor, SHI Government Solutions, INC. in the total amount of $109,217.50 for county wide computers to have access to databases and servers hosted by Hidalgo County.
 
E.
Elections Department
 
1.
AI-78463
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code, Chapter 262.024,(a)(2) an item necessary to preserve or protect the public health or safety of the residents of the County, (7) items for which competition is precluded because of the existence of patents, copyrights, secret processes, or monopolies;

B. Requesting approval of a "Sole Source Declaration" for Votec Cooperation, for the provision of purchase of voter kiosks and additional laptops with Votec software, and equipment for a total price of $196,340.00. to be used by HC-Elections. These Kiosks work hand in hand with Laptops  purchased on (AI-77627 presented on 10/06/2020) subject to 1295 compliance.
 
F.
Health & Human Services:
 
1.
AI-78509
A. Presentation of the scoring/evaluation grid (from designated grading committee) for the purpose of Commissioner's Court to declare/rank the sole submitted response received as "Qualified" in order to proceed to the next phase of the procurement process;

B. Authority to commence to negotiate contract  with the qualified/ranked vendor, Network Science in connection with the Request for Proposals for HC Health & Human Services Department- "Indigent  Health Care Computer Software" RFP 2020-520.
 
G.
County Judge's Office:
 
1.
AI-78506
A. Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by a line item, allotment or allocation, for the COVID Work Safe Plan Training, in order to assist with County Public Health expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, attached herein finds that such expenditure is reasonable and necessary for the intended use.;

B. Exemption from competitive bidding requirements, pursuant to TxLGC 262.024(a)(1),(2) & (4) [professional or personal whichever applicable] and all attached herein;
 
C. Requesting acceptance and approval of proposal submitted by Leadership Empowerment Group, LLC, PhD. for the COVID Work Safe Plan Training in the total amount of $50,000.00.
 
13.
Executive Office:
 
A.
Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
14.
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
 
15.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
 
A.
Real Estate Acquisition
 
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
 
D.
AI-78501
CL-18-3678-A; Erasmo Garcia and Marta Elia Garcia v. Hidalgo County
 
16.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
17.
Open Session:
 
A.
Real Estate Acquisition and appropriation for same
 
B.
Pending and/or potential litigation
 
C.
Discussion, consideration and possible action regarding response to public health emergency
 
D.
AI-78502
CL-18-3678-A; Erasmo Garcia and Marta Elia Garcia v. Hidalgo County
 
18.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
19.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
20.
Adjourn