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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING January 5, 2021 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
Human Resources:
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
B.
AI-78934
Health Department - COVID Grant (1293):
1. Approval to create the following part-time temporary positions, effective 01/01/2021 thru 03/14/2021 as follows:
2. Approval for employees no. 245658, 214655 and 242810 to continue employment in COVID-19 Clerk I slots, effective 01/01/2021.
1. Approval to create the following part-time temporary positions, effective 01/01/2021 thru 03/14/2021 as follows:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Create | 340-076 | TBD | COVID-19 Clerk I | 01 |
| Create | 340-076 | TBD | COVID-19 Clerk I | 01 |
| Create | 340-076 | TBD | COVID-19 Clerk I | 01 |
2. Approval for employees no. 245658, 214655 and 242810 to continue employment in COVID-19 Clerk I slots, effective 01/01/2021.
C.
AI-78937
Community Service Agency (3300):
Approval of the following personnel actions, effective 01/01/2021:
Approval of the following personnel actions, effective 01/01/2021:
| Action | Dept./ Prg. | Slot # | Position Title | Salary |
| Delete | 901-033 | 0003 | Accountant IV | $57,103.00 |
| Create | 901-033 | 0073 | Division Manager II, Grants Accounting | $66,604.00 |
D.
AI-78933
Classification and Compensation Plan:
1. Approval to add the following position titles to the Classified Positions List effective upon Commissioners Court approval:
Pct. 3 Road Maintenance (1200):
2. Approval of the following personnel actions, effective upon Commissioners Court approval:
1. Approval to add the following position titles to the Classified Positions List effective upon Commissioners Court approval:
| Action | Position Title | Grade |
| Add | Multimedia Specialist III | 14 |
| Add | Director of Internal Operations I | 16 |
| Add | Director of Internal Operations II | 18 |
Pct. 3 Road Maintenance (1200):
2. Approval of the following personnel actions, effective upon Commissioners Court approval:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Create | 123-005 | TBD | Executive Assistant I | 11 |
| Create | 123-005 | TBD | Executive Assistant II | 13 |
| Create | 123-005 | TBD | Division Manager I | 14 |
| Create | 123-005 | TBD | Director of Internal Operations II | 18 |
| Create | 123-005 | TBD | Multimedia Specialist III | 14 |
7.
Urban County:
A.
AI-78919
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Engineering Firms from the County's approved "pool" as graded and evaluated by the City of San Juan, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 32 (2019) San Juan Street Improvement Project funds.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of for the provision of Engineering Service for an Urban County Program Year 32 (2019) San Juan Street Improvements project.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Engineering Firms from the County's approved "pool" as graded and evaluated by the City of San Juan, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 32 (2019) San Juan Street Improvement Project funds.
| Professional Service Firm | Grade | Ranked |
| SAMES Engineering | 98.67% | |
| Gonzalez-De la Garza Engineering | 93.67% | |
| R. Gutierrez Engineering | 92.67% |
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of for the provision of Engineering Service for an Urban County Program Year 32 (2019) San Juan Street Improvements project.
B.
AI-78925
Authority to negotiate a professional engineering service contract with the second highest ranked firm of S & B Infrastructure, for the provision of engineering services for an Urban County Program Year 33 (2020) La Villa Street Improvements project.
8.
Health & Human Services Department:
A.
AI-78938
Requesting approval of the Certification of Revenue in the amount of $437,771.00 as approved by County Auditor for the Tuberculosis Prevention and Control Federal FY 21 grant program and appropriation of the same and appropriation of the local match in the amount of $87,554.00.
9.
Budget & Management:
A.
AI-78935
CARES Act Relief Funds (1287):
Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.
Discussion, consideration, and action to approve the ratification of necessary CARES Act Relief Fund expenditures, as listed on Exhibit A, to cover costs not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation in connection with the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, herein finds that such expenditure is reasonable and necessary for the intended use.
B.
AI-78918
Courthouse Security (1241):
Approval of salary schedule changes in accordance with Hidalgo County Classification and Compensation Pay Plan, effective 01/01/2021:
Approval of salary schedule changes in accordance with Hidalgo County Classification and Compensation Pay Plan, effective 01/01/2021:
| FROM | TO | ||||||
| Action | Dept/Prg | Slot | Position Title | G/S | Budgeted Salary | G/S | Proposed Salary |
| Step Increase | 125-032 | 0002 | Sergeant | 10/03 | $64,076.00 | 10/04 | $65,037.00 |
C.
AI-78942
Crim DA (1100) / DA CCP59 (1223): Approval of the following change in funding sources as listed below, effective 01/04/2021.
| FROM | TO | |||||
| Supplemental Pay | Dept/Prg | Slot | Position Title | G/S | Amount | Amount |
| 080-002 | 0119 | Assistant District Attorney III | 17/02 | $5,740.00 | $7,590.00 | |
| 080-007 | 0138 | $4,340.00 | $2,490.00 | |||
D.
Budget Appropriations:
1.
AI-78921
Approval to undesignate funds in 2021 for expenditures related to the following program(s) and appropriation of the same:
| Program# | Program | Amount |
| 240-005 | 1115 Waiver | $1,814,212.52 |
| 125-035 | New Courthouse | $2,060,000.00 |
10.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Pct. 1
1.
AI-78936
Requesting authority to advertise and approval of Project No. 2020337 for the project titled: "ACCEPTANCE AND DISPOSAL OF MUNICIPAL SOLID WASTE RECEIVED AT PCT. 1 CITIZEN COLLECTION STATIONS TO TRANSFER," including re-adverting when/if applicable.
B.
Pct. 3
1.
AI-78947
Pursuant to Article 1.4 of the current Contract #E-20-023-04-21, authority to terminate Lease Agreement of Land between HC Precinct #3 and Abel Rodriguez by issuing and sending the thirty (30) day Notice of Termination.
C.
Pct. 4
1.
AI-78920
Pursuant to Texas Constitution, Article 3, Sect. 52, requesting acceptance and approval of "Public Purpose Declaration" for Fiscal Year 2020 to include the purchase through [
the Requisition and Purchase Order protocol of Hidalgo County] of miscellaneous items with the affixing of any applicable identifying
Precinct 4 Logos
[i.e. printed materials, supplies and other related items as needed] which assist in the Precinct's efforts in disseminating information of road conditions, closures, paving and drainage improvements, educational and health awareness, public safety services and programs affecting the community including,
but not limited to the following:
A. Ribbon Cutting/Ground breaking Events;
B. Precinct Project Updates and Expos;
C. CRC a/k/a Endowment Center (on Sunflower Road) -Numerous Events;
D. Employee/Public Recognition Plaques;
E. Pictures, Displays, Frames, Banners, Tables Cloth Covers/Skirts and other related items.
D.
District Attorney
1.
AI-78945
Requesting Commissioners Court's approval, pursuant to Article 3, Section 52(a) of the Texas Constitution, to purchase promotional items to include journals/ notebooks, drawstring backpacks, plastic bottles, ceramic mugs, magnets, pencils, tent(s), lapel pins, lanyards, banners, table covers, plastic bags, customized picture/ article frames, recognition plaques, recognition challenge coins, banners, presentation folders, flyers, instructional & informational booklets/ pamphlets/ brochures, challenge coin boxes and spin wheel(s) for the period period of 01/01/2021 - 12/31/2021. The District Attorney's Office participates in and conducts, throughout the year, numerous conferences, meetings, career days, career fairs, health fairs, awareness events, trainings, instructional workshops, various committee meetings and orientations that focus on the criminal justice system and victims' services as well as careers in those fields.
11.
Executive Office:
A.
Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
B.
AI-78885
Presentation by Burton McCumber & Longoria, LLP of the County's 2019 Comprehensive Annual Financial Report and Single Audit
C.
AI-78638
Approval of 2021 Library Interlocal Agreements between Hidalgo County and the following cities:
Alamo, Donna, Edinburg, Elsa, Hidalgo, La Joya, McAllen, Mercedes, Mission, Penitas, Pharr, San Juan and Weslaco
Alamo, Donna, Edinburg, Elsa, Hidalgo, La Joya, McAllen, Mercedes, Mission, Penitas, Pharr, San Juan and Weslaco
D.
AI-78640
Approval of 2021 Museum Funding Agreement between County of Hidalgo and Museum of South Texas History in the amount of $460,000.00
E.
AI-78641
Approval of 2021 Museum Funding Agreement between County of Hidalgo and the Donna Hooks Fletcher Museum in the amount of $10,000.00
F.
AI-78642
Approval of 2021 Museum Funding Agreement between County of Hidalgo and the Mission Historical Museum in the amount of $10,000.00
G.
AI-78648
Approval of 2021 Museum Funding Agreement between County of Hidalgo and the McAllen Heritage Center in the amount of $10,000.00
12.
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
A. County response to disaster/health emergency:
1. CARES Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
13.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
A.
Real Estate Acquisition
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
D.
AI-78948
Cause No.CL-19-2490-A; Gabriel Garcia Espinoza v. Hidalgo County
14.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
15.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Discussion, consideration and possible action regarding response to public health emergency
D.
AI-78950
Cause No.CL-19-2490-A; Gabriel Garcia Espinoza v. Hidalgo County
16.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
17.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
18.
Adjourn