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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING January 12, 2021 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
AI-78967
Appointment of member to the Hidalgo County Regional Mobility Authority (RMA) Board.
7.
Precinct #4 - Comm. Torres:
A.
AI-78998
Resolution in honor of Mrs. Martha P. Sanchez for her dedicated service for La Union Del Pueblo Entero (LUPE)
8.
District Attorney's Office:
A.
AI-78962
Proclamation declaring January 2021 as National Slavery & Human Trafficking Prevention Month.
9.
Sheriff's Office:
A.
AI-78953
Sheriff's Office (1284):
Authorization and approval to accept a budget amendment (FRAGO #2) in reference to Operation Stonegarden FY 2019 grant.
Authorization and approval to accept a budget amendment (FRAGO #2) in reference to Operation Stonegarden FY 2019 grant.
10.
Constable Pct. #1:
A.
AI-78955
Approval to appropriate the budget for Constable Pct.1 Office portion of the Coronavirus Emergency Supplemental Funding Program (CESF) FY 2020 in the amount of $9,973.00
11.
Constable Pct. #4:
A.
AI-79027
Constable Precinct 4 - COVID Emergency Supplemental Funding (1282):
Approval to appropriate the budget for Constable Precinct 4's portion of the Coronavirus Emergency Supplemental Funding Program (CESF) FY 2020 in the amount of $9,954.00.
Approval to appropriate the budget for Constable Precinct 4's portion of the Coronavirus Emergency Supplemental Funding Program (CESF) FY 2020 in the amount of $9,954.00.
12.
Human Resources:
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
B.
AI-79035
CARES Act Relief Fund (1287):
1. Approval to create the following time-limited positions, effective upon Commissioner's Court approval through 12/31/2021:
2. Approval to create the following time-limited positions effective upon Commissioners Court approval thru 03/31/2021:
3. Approval of intradepartmental transfers.
1. Approval to create the following time-limited positions, effective upon Commissioner's Court approval through 12/31/2021:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Create | 115-096 | 0001 | Deputy Emergency Management Coordinator II | 13 |
2. Approval to create the following time-limited positions effective upon Commissioners Court approval thru 03/31/2021:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Create | 115-096 | 0002- 0011 | COVID-19 Clerk I | 01 |
3. Approval of intradepartmental transfers.
C.
AI-79089
Criminal DA (1100):
Approval of the following personnel actions, effective upon Commissioners Court approval:
Approval of the following personnel actions, effective upon Commissioners Court approval:
| Action | Dept./ Prg. | Slot # | Position Title | Grade | Auto Allowance |
| Delete Position/Auto Allowance | 080-002 | 0182 | Assistant District Attorney III | 17 | $900.00 |
| Delete Position/Auto Allowance | 080-002 | 0187 | Assistant District Attorney III | 17 | $900.00 |
| Create Position/ Add Auto Allowance | 080-002 | TBD | Assistant District Attorney II | 15 | $900.00 |
| Create Position/ Add Auto Allowance | 080-002 | TBD | Assistant District Attorney II | 15 | $900.00 |
D.
AI-79061
464th District Court (1100):
Approval of the following personnel actions, effective next full pay period 01/18/2021:
Approval of the following personnel actions, effective next full pay period 01/18/2021:
| Action | Dept./ Prg. | Slot # | Position Title | Grade | Current Allowance | Proposed Allowance |
| Delete Interpreter Allowance | 012-001 | 0003 | Court Coordinator (DC) | 16 | $3,000.00 | $0.00 |
| Add Interpreter Allowance | 012-001 | 0006 | Bailiff II (DC) | 13 | $3,000.00 | $6,000.00 |
E.
AI-79008
County Judge (1100)/ Emergency Management (1100):
1. Approval of the following personnel actions, effective 01/01/2021:
2. Approval of the following personnel actions effective upon Commissioner's Court approval:
1. Approval of the following personnel actions, effective 01/01/2021:
| Action | Dept./ Prg. | Slot # | Current Position Title | Current Grade | Requested Position Title | Requested Grade |
| Reclassification | 110-006 | 0044 | Administrative Assistant III | 08 | Administrative Assistant IV | 10 |
| Reclassification | 110-075 | 0009 | Administrative Assistant III | 08 | Administrative Assistant IV | 10 |
2. Approval of the following personnel actions effective upon Commissioner's Court approval:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Delete | 110-075 | 0009 | Administrative Assistant III | 08 |
| Create | 110-075 | 0011 | Administrative Assistant IV | 10 |
F.
AI-79022
County Court-at-Law #10 (1100):
Approval of the following personnel actions, effective next full pay period 01/18/2021:
Approval of the following personnel actions, effective next full pay period 01/18/2021:
| Action | Dept./ Prg. | Slot # | Position Title | Grade | Current Allowance | Proposed Allowance |
| Delete Interpreter Allowance | 030-001 | 0003 | Court Coordinator (CC) | 15 | $3,000.00 | $0.00 |
| Add Interpreter Allowance | 030-001 | 0004 | Assistant Court Coordinator (CC) | 12 | $0.00 | $3,000.00 |
G.
AI-79049
Nuisance Abatement (1100):
Approval of the following personnel actions effective upon Commissioners Court approval:
Approval of the following personnel actions effective upon Commissioners Court approval:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Delete | 125-039 | 0007 | Administrative Assistant III | 08 |
| Create | 125-039 | 0009 | Nuisance Abatement Specialist I | 09 |
H.
AI-79044
Health Benefits ADM (2201):
Approval of the following personnel actions, effective next full pay period 01/18/2021:
Approval of the following personnel actions, effective next full pay period 01/18/2021:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Create | 115-009 | 0020 | Multimedia Specialist I | 11 |
I.
AI-78987
Pct. 2 Road Maintenance (1200):
Approval to create the following full-time temporary positions, effective 01/01/2021 thru 04/30/2021 as follows:
Approval to create the following full-time temporary positions, effective 01/01/2021 thru 04/30/2021 as follows:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Create | 122-006 | T108 | Maintenance I | 03 |
| Create | 122-006 | T109 | Maintenance I | 03 |
J.
AI-79016
Pct. 3 Drainage Improvements Project (1200)/ Pct. 3 Sanitation (1100):
Approval of the following personnel actions, effective upon Commissioners Court approval:
Approval of the following personnel actions, effective upon Commissioners Court approval:
| Action | Dept./ Prg. | Slot # | Position Title | Grade | Current Auto Allowance | Proposed Auto Allowance |
| Delete | 123-049 | 0001 | Coordinator IV | 15 | $0.00 | $0.00 |
| Create | 123-049 | 0021 | Program Manager III | 17 | $0.00 | $0.00 |
| Create | 123-001 | 0053 | Division Manager I | 14 | $0.00 | $0.00 |
| Add Auto Allowance | 123-005 | 0001 | Chief Administrator | 20 | $0.00 | $5,000.00 |
K.
AI-79020
Pct. 3 Road Maintenance (1200)/ 464th District Court (1100)/ County Court-at-Law #10 (1100) :
Approval to award discretionary steps for the employees listed below after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners Court approval:
Approval to award discretionary steps for the employees listed below after approval of HR criteria certification in accordance with Section 8.03 of the Classification and Compensation Plan, effective upon Commissioners Court approval:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Discretionary Step 4 | 123-005 | 0001 | Chief Administrator | 20 |
| Discretionary Step 2 | 012-001 | 0004 | Assistant Court Coordinator (DC) | 13 |
| Discretionary Step 2 | 012-001 | 0006 | Bailiff II (DC) | 13 |
| Discretionary Step 2 | 012-001 | 0003 | Court Coordinator (DC) | 16 |
| Discretionary Step 2 | 030-001 | 0004 | Assistant Court Coordinator (CC) | 12 |
L.
AI-79021
Discussion, consideration, and action to approve the Hidalgo County Emergency Paid Sick Leave Phase II Program.
13.
Urban County:
A.
AI-78990
The Urban County Program requests approval of the Emergency Solutions Grant- Corona Virus Program Sub-Recipient Agreement with Catholic Charities of the Rio Grande Valley, a Non-Profit Agency, in the amount of $400,000.00 for Program Year (2020) retroactively effective November 1, 2020 to October 31, 2021(See attached Agreement.
B.
AI-79028
1. Requesting approval of the revised FY 2020- 2021 Housing and Urban Development funding allocation. (CDGB and HOME)
2. Authorization for County Judge Richard F. Cortez to sign any and all documents related to the FY 2020-2021 Hidalgo County Urban County, Housing and Urban Development.
2. Authorization for County Judge Richard F. Cortez to sign any and all documents related to the FY 2020-2021 Hidalgo County Urban County, Housing and Urban Development.
C.
AI-78991
Consideration and approval of Construction Contract Change Order for the City of Peñitas Street Improvement Project. Change Order No. 1 will increase the current construction contract with 2GS, LLC dba Earthworks Enterprise in the amount of $121,955.25, and authorize the County Judge to sign any and all documents associated with the Change Order.
14.
Health & Human Services Department:
A.
AI-79047
Requesting approval to submit the TB State FY 22 grant renewal application and budget to the Texas Department of State Health Services. The award amount is $905,346.00 with a required local match amount of $181,069.00 and the program period will run from September 1, 2021 to August 31, 2022.
B.
AI-79059
Requesting approval to submit grant application to the Texas Department of State Health Services for the Immunization / COVID-19 project. The award amount is $248,403.00 and the project end date is June 30, 2022.
C.
AI-78978
Requesting approval to submit the credentialing application to Aperture Health for Driscoll Health Plan with the purpose of billing healthcare services covered by Texas Medicaid Health Maintenance Organization and requesting authorization for Eduardo Olivarez, Chief Administrative Officer, to sign the application.
D.
AI-78963
Requesting approval to submit renewal grant application and budget for the Immunization program for fiscal year 2022. The award amount is $649,320.00 and the program period will be in effect from September 1, 2021 to August 31, 2022.
15.
WIC:
A.
AI-78988
WIC Admin - Program 001 (1292):
Requesting retroactive approval to submit the FY 21 Extra Funding Utilization Survey to the Texas Health and Human Services for COVID and non - COVID related WIC operation needs.
Requesting retroactive approval to submit the FY 21 Extra Funding Utilization Survey to the Texas Health and Human Services for COVID and non - COVID related WIC operation needs.
16.
Budget & Management:
A.
AI-79085
Discussion, consideration and approval to apply for the US Treasury-Emergency Rental Assistance Program.
B.
AI-78958
Pct. 1 Nolana (FM493-FM88) (1315):
Approval of 2020 interfund transfer from TxDot-Pct1 M6W (M11N-SH107), program 039 (1315) to Pct. 1 Nolanda (FM493-FM88) (1357) in the amount of $1,181,215.00 to fund oversight of engineering and Plans Specifications & Estimates.
Approval of 2020 interfund transfer from TxDot-Pct1 M6W (M11N-SH107), program 039 (1315) to Pct. 1 Nolanda (FM493-FM88) (1357) in the amount of $1,181,215.00 to fund oversight of engineering and Plans Specifications & Estimates.
C.
AI-78954
Tax Office (1100):
Approval of back pay for employee #23159 in the amount of $664.98 effective 03/02/2020.
Approval of back pay for employee #23159 in the amount of $664.98 effective 03/02/2020.
D.
Budget Appropriations:
1.
AI-79048
Constable Pct. 1 & Pct. 3 TAMU (1285):
1. Approval of 2020 certification of revenues, as certified by the County Auditor, in the amount of $6,207.31 for Constable Pct. 1 and $4,656.70 for Constable Pct. 3 for a total of $10,864.01 in relation to the Memorandum of Understanding (MOU) between County and TAMU for security services.
2. Approval of 2020 deobligation of funds in the amount of $10,864.01 and appropriation into the Countywide Adm.-Contingency account.
1. Approval of 2020 certification of revenues, as certified by the County Auditor, in the amount of $6,207.31 for Constable Pct. 1 and $4,656.70 for Constable Pct. 3 for a total of $10,864.01 in relation to the Memorandum of Understanding (MOU) between County and TAMU for security services.
2. Approval of 2020 deobligation of funds in the amount of $10,864.01 and appropriation into the Countywide Adm.-Contingency account.
2.
AI-78985
Enhanced Indigent Health Program (1100):
Approval to undesignate and appropriate the amount of $75,500.00 in the year 2021 from the 1115 Waiver Assigned Fund Balance for expenditures related to the County's Enhanced Indigent Health Program.
Approval to undesignate and appropriate the amount of $75,500.00 in the year 2021 from the 1115 Waiver Assigned Fund Balance for expenditures related to the County's Enhanced Indigent Health Program.
17.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Pct. 2
1.
AI-79079
A). Pursuant to previous action by [CC 05/05/20 R/AI #75390] requesting approval of an exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens;
B). Requesting approval to purchase the following machinery two (2) 20 cubic yard extra heavy duty ROC 22' containers [more specifically described in quote attached] from Wastequip, awarded vendor, through the County's membership/participation with Buyboard Cooperative under Contract #599-19 [Expires 11/30/2022] in the amount of $11,448.00 subject to compliance with form 1295.
B). Requesting approval to purchase the following machinery two (2) 20 cubic yard extra heavy duty ROC 22' containers [more specifically described in quote attached] from Wastequip, awarded vendor, through the County's membership/participation with Buyboard Cooperative under Contract #599-19 [Expires 11/30/2022] in the amount of $11,448.00 subject to compliance with form 1295.
2.
AI-79071
Acceptance of submitted proposal and approval to award to 8A Builders, LLC through the TIPS/TAPS Contract #200201 with authority to process purchase order through the following requisition after verification of pricing is completed:
| Requisition No. | Amount | Description of Services |
| 426485 | $299,112.91 | Landscaping & Irrigation System (including installation) for Pct 2 Regional Linear Park Project Phase II |
3.
AI-79069
Acceptance and approval of Supplemental Agreement No. 1 for services under Work Authorization No. 1, Contract No. C-18-164-11-20 for B2Z Engineering, LLC, to include construction management and inspection for the landscaping and irrigation services, resulting in an estimated cost increase in the amount of $29,890.30 for the Pct #2 Regional Linear Park Project - Phase II.
B.
Pct. 4
1.
AI-79009
Acceptance and approval of Work Authorization No. 1 under contract #C-20-439-10-27 between HC [Pct. #4] and RO Engineering, PLLC in connection with the following titled project: "Design & Construction of Bus Shelter" in San Carlos.
C.
HIDTA
1.
AI-78995
Requesting Commissioners Court's approval, pursuant to Article 3, Section 52(a) of the Texas Constitution, to purchase promotional items to include journals/ notebooks, drawstring backpacks, plastic bottles, ceramic mugs, magnets, pencils, tent(s), lapel pins, lanyards, banners, table covers, plastic bags, customized picture/ article frames, recognition plaques, banners, presentation folders, flyers, instructional & informational booklets/ pamphlets/ brochures, challenge coin boxes and spin wheel(s) for the period of 01/01/2021 - 12/31/21. The HIDTA Task Force Office participates in and conducts, throughout the year, numerous conferences, meetings, career days, career fairs, awareness events, trainings, instructional workshops, various committee meetings and orientations that focus on the criminal justice system as well as careers in those fields.
D.
Health & Human Services Dept.
1.
AI-79029
A. Requesting exemption from competitive bidding requirements, under Tx.LGC, 262.024(a)(4), a professional service; and,
B. Requesting approval of final negotiated professional services agreement with B2Z Engineering, LLC for Geotechnical Testing Services for Hidalgo County Health Department for Testing/Bio-Safety Laboratory Facility with the Construction Materials Testing component to be addressed/presented to CC after design services are accepted and approved by HC.
2.
AI-79006
A. Approval of Second Amendment to Netsmart Technologies, Inc. Master Agreement C-20-227-06-30 (CC 06-30-20/R-AI-#75841 under CARES Act Relief Funds) to include the online scheduling software that will enable the general public to self register for the COVID 19 Vaccines at nearby locations which will facilitate the administration of the vaccines as well as ensuring the submission of data to the State of Texas Immunization Registry.
B. Due to the on-going pandemic and efforts to protect the health and safety of the citizens of the county, requesting Ratification of issuance of Purchase Order #825846 so as to accelerate the process.
B. Due to the on-going pandemic and efforts to protect the health and safety of the citizens of the county, requesting Ratification of issuance of Purchase Order #825846 so as to accelerate the process.
3.
AI-78056
Acceptance and approval of Work Authorization #2, C-20-204-06-09, with B2Z Engineering (Construction Manager), for the HHSD Testing and Bio-Safety Lab in the amount of $135,164.24.
18.
Executive Office:
A.
Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
19.
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
A. County response to disaster/health emergency:
1. CARES Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
A.
Real Estate Acquisition
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
D.
AI-79097
Consultation with legal counsel regarding Raquel De Alba et al vs. Hidalgo County, Hidalgo County Drainage District No. 1 et al, Cause No. C-2480-18-I, pending in the 398th District Court of Hidalgo County, Texas, and deliberation regarding joint representation agreement.
E.
AI-78956
Cause #C-0556-20-I; Harlin Doty v County
F.
AI-79082
Cause #C-2838-19-D; Lydia Tummel, et al v Maria Escamilla, et al
G.
AI-79086
Notice of claim - Juan Martin Martinez AKA Edmund Oaks
H.
AI-79033
Claim of Victor M. Contreras
21.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Discussion, consideration and possible action regarding response to public health emergency
D.
AI-79098
Consultation with legal counsel regarding Raquel De Alba et al vs. Hidalgo County, Hidalgo County Drainage District No. 1 et al, Cause No. C-2480-18-I, pending in the 398th District Court of Hidalgo County, Texas, and deliberation regarding joint representation agreement.
E.
AI-78957
Cause #C-0556-20-I; Harlin Doty v County
F.
AI-79084
Cause #C-2838-19-D; Lydia Tummel, et al v Maria Escamilla, et al
G.
AI-79087
Notice of claim - Juan Martin Martinez AKA Edmund Oaks
H.
AI-79034
Claim of Victor M. Contreras
23.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn