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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS January 12, 2021 9:45 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -79094
Requesting approval of Applicant Funding Certification Form for the South Main Drain Expansion Project Flood Mitigation Assistance Program 2021 and approval for Drainage District General Manager to execute.
B.
AI -79092
Requesting approval of First Amended Resolution as it relates to Hidalgo County Drainage District No.1 participation with the Lower Rio Grande Valley Development Council grant application with the Texas Water Development Board previously approved on July 9, 2020.
C.
AI -79015
Requesting authority to advertise and approval of Request for Qualifications (RFQ) packet (including qualifications, requirements, and scope of services) as attached hereto for "Hidalgo County Drainage District No. 1 Pool of Professional Services" for the following:
1. Professional Engineering Services - RFQ No. HCDD1-21-001-02-03;
2. Surveying Services - RFQ No. HCDD1-21-002-02-03;
for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors.
1. Professional Engineering Services - RFQ No. HCDD1-21-001-02-03;
2. Surveying Services - RFQ No. HCDD1-21-002-02-03;
for selection of firms per project on an "as needed basis" through grading/scoring, ranking, negotiation protocol as established by the Hidalgo County Drainage District No. 1 Board of Directors.
D.
AI -79077
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, bid page, etc.,) as attached hereto for:
"Purchase of One (1) 60 Inch Inline Check Valve for J-08 Drain (10th Street Crossing)'', RFB No. HCDD1-21-006-02-03, including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
E.
AI -79040
Requesting approval to accept bids and approval to execute Requirements Agreements with multiple vendors submitting the lowest and best bid, and meeting all specified requirements for RFB No.HCDD1-20-064A-12-16 "Inlet, Manholes, and Related Items", subject to legal review and compliance to HB1295.
F.
AI -79010
1. Approval to release a Request for Qualifications for Professional Engineering Services as the Planning Group Sponsor for the Region 15 Lower Rio Grande Regional Flood Planning Group subject to approval of the RFQ By Regional Flood Planning Group.
2. Pursuant to Board's approval, requesting authority to advertise and approval of RFQ packet (i.e., legal notice, requirements, evaluation criteria, etc.,) as attached hereto for Hidalgo County Drainage District No. 1 "Professional Engineering Services for Regional Flood Planning for Region 15 Lower Rio Grande", RFQ No. HCDD1-21-003-02-03, including the re-advertisement of RFQ in the event RFQ's are rejected or no responses are received and services are still required
2. Pursuant to Board's approval, requesting authority to advertise and approval of RFQ packet (i.e., legal notice, requirements, evaluation criteria, etc.,) as attached hereto for Hidalgo County Drainage District No. 1 "Professional Engineering Services for Regional Flood Planning for Region 15 Lower Rio Grande", RFQ No. HCDD1-21-003-02-03, including the re-advertisement of RFQ in the event RFQ's are rejected or no responses are received and services are still required
G.
AI -79019
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Surveying Services.
2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Surveying Services On-Call (on an as needed basis) required for Hidalgo County Drainage District Projects.
3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Surveying Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Surveying Services On-Call (on an as needed basis) for Hidalgo County Drainage District Projects.
2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Surveying Services On-Call (on an as needed basis) required for Hidalgo County Drainage District Projects.
| (C-HCDD1-21-004-__-__) | ||
| FIRM NAME: | SCORE: | RANK: |
| Quintanilla, Healey & Associates | 96.33 | |
| Halff Associates, Inc. | 96.00 | |
| TEDSI Infrastructure Group, Inc. | 93.33 |
3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Surveying Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Surveying Services On-Call (on an as needed basis) for Hidalgo County Drainage District Projects.
H.
AI -79023
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Surveying Services.
2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Surveying Services On-Call (on an as needed basis) required for Hidalgo County Drainage District Projects.
3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Surveying Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Surveying Services On-Call (on an as needed basis) for Hidalgo County Drainage District Projects.
2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Surveying Services On-Call (on an as needed basis) required for Hidalgo County Drainage District Projects.
| (C-HCDD1-21-005-__-__) | ||
| FIRM NAME: | SCORE: | RANK: |
| SAMES, Inc. | 96.33 | |
| Guzman & Munoz Engineering and Surveying, Inc. | 93.00 | |
| Vickrey & Associates, Inc. | 93.00 |
3.) Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Surveying Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Surveying Services On-Call (on an as needed basis) for Hidalgo County Drainage District Projects.
6.
2018 Bond Referendum Projects:
A.
AI -79099
Acceptance and approval of Supplemental Agreement No. 1 for services under Work Authorization No. 4, through Contract No. C-HCDD1-19-033-05-07 with B2Z Engineering, LLC, resulting in an estimated cost increase of $8,725.78 for Laboratory Services for the Mission Lateral (Section 1) Project.
7.
Right of Way Acquisitions:
8.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a.
AI -79095
Consultation with legal counsel regarding Raquel De Alba et al vs. Hidalgo County, Hidalgo County Drainage District No. 1 et al, Cause No. C-2480-18-I, pending in the 398
th District Court of Hidalgo County, Texas, and deliberation regarding joint representation agreement.
9.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
a.
AI -79096
Consultation with legal counsel regarding Raquel De Alba et al vs. Hidalgo County, Hidalgo County Drainage District No. 1 et al, Cause No. C-2480-18-I, pending in the 398
th District Court of Hidalgo County, Texas, and deliberation regarding joint representation agreement.
10.
Adjourn