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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING February 16, 2021 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
AI-79609
Approval of Resolution congratulating the Honorable Ambrioso Hernandez, M.D. for being recognized as a recipient of the prestigious "Road Hand Award".
B.
AI-79622
Resolution in support of Texas Tech University's National Science Foundation Proposal entitled "Development of Resilience Roadmap for the Rio Grande Valley"
7.
District Attorney's Office:
A.
AI-79461
Proclamation declaring February 2021 as Young Hearts Matter Teen Dating Violence Prevention Month.
8.
Sheriff's Office:
A.
AI-79483
Approval to declare as "surplus" (for the purpose of destruction) and remove from Hidalgo County Sheriff's Office inventory 1 Rotary Lift SM0123-10 as it can not be repaired and is unsafe (with approval for said disposition through the HCSO).
B.
AI-79476
Pursuant to Hidalgo County Cellular Telephone Policy (Verizon Wireless, DIR-TSO-3415), presentation for consideration, acceptance and approval of Cellular Phone Request form (Data Link Card Request) for the following:
Approval for requisition # 428627 for (2) 4G Mobile Broadband Unlimited Access for skytower modems ($37.99 per month).
Approval for requisition # 428627 for (2) 4G Mobile Broadband Unlimited Access for skytower modems ($37.99 per month).
C.
AI-79495
1. Authorization and Approval to apply for the FY2020 State Criminal Alien Assistance Program (SCAAP) with the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice.
2. Authorization for County Judge to sign OMB No. 4040-0004 as Authorized Representative ("AOR").
3. Authorization for the County Judge to certify the required documentation and application under Grants.gov and JustGrants.gov as authorized official.
2. Authorization for County Judge to sign OMB No. 4040-0004 as Authorized Representative ("AOR").
3. Authorization for the County Judge to certify the required documentation and application under Grants.gov and JustGrants.gov as authorized official.
D.
AI-79521
Sheriff's Office - Organized Crime Drug Enforcement Task Forces (OCDETF) (1284):
1. Approval to accept FY2021 Overtime Agreement between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County Sheriff's Office.
2. Approval to request OCDETF overtime (ot) funds in the amount of 5,000.00.
3. Authorization for Hidalgo County Sheriff, as local official, to sign agreement form and related documents.
1. Approval to accept FY2021 Overtime Agreement between the Organized Crime Drug Enforcement Task Forces (OCDETF) and the Hidalgo County Sheriff's Office.
2. Approval to request OCDETF overtime (ot) funds in the amount of 5,000.00.
3. Authorization for Hidalgo County Sheriff, as local official, to sign agreement form and related documents.
E.
AI-79530
Jail Commissary (2102):
Approval of Certification of Revenues as certified by the County Auditor and appropriation of funds in the amount of $9,486.84.
Approval of Certification of Revenues as certified by the County Auditor and appropriation of funds in the amount of $9,486.84.
9.
Constable Pct. #1:
A.
AI-79578
Requesting approval for the County Judge to execute FY 2020 Equitable Sharing Agreement and Certification Report.
10.
Constable Pct. #2:
A.
AI-79556
Requesting approval for the County Judge to execute FY 2020 Equitable Sharing Agreement and Certification Report.
11.
Human Resources:
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
B.
AI-79473
Sheriff (1100):
Approval of the following personnel actions, effective next full pay period 03/01/2021:
Approval of the following personnel actions, effective next full pay period 03/01/2021:
| Action | Dept./ Prg. | Slot # | Position Title | Current Allowance | Proposed Allowance | Net Change |
| Delete Clothing Allowance | 280-001 | 0086 | Deputy Sheriff | $500.00 | $0.00 | ($500.00) |
| Delete Clothing Allowance | 280-001 | 0124 | Deputy Sheriff | $500.00 | $0.00 | ($500.00) |
| Delete Clothing Allowance | 280-001 | 0235 | Senior Deputy Sheriff | $500.00 | $0.00 | ($500.00) |
| Delete Clothing Allowance | 280-001 | 0195 | Senior Deputy Sheriff | $500.00 | $0.00 | ($500.00) |
| Add Clothing Allowance | 280-001 | 0050 | Deputy Sheriff | $0.00 | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0111 | Deputy Sheriff | $0.00 | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0099 | Deputy Sheriff | $0.00 | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0063 | Senior Deputy Sheriff | $0.00 | $500.00 | $500.00 |
12.
Urban County:
A.
AI-79563
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services;
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Engineering Firms from the County's approved "pool" as graded and evaluated by the City of Alamo, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 33 (2020) Alamo Water & Sewer Improvement Project funds.
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _________________________for the provision of Engineering Service for an Urban County Program Year 33 (2020) Alamo Water & Sewer Improvements project.
2. Presentation of the scoring grid for the purposes of ranking by CC of at least three (3) Engineering Firms from the County's approved "pool" as graded and evaluated by the City of Alamo, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 33 (2020) Alamo Water & Sewer Improvement Project funds.
| Professional Service Firm | Grade | Ranked |
| Cruz-Hogan Consultants | 95.00% | |
| R. Gutierrez Engineering | 91.00% | |
| Halff & Associates | 93.67% |
3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of _________________________for the provision of Engineering Service for an Urban County Program Year 33 (2020) Alamo Water & Sewer Improvements project.
B.
AI-79564
"Subject to compliance with HB 1295" the Urban County Program is requesting approval of a best and final negotiated contract for Professional Engineering Services with Cruz-Hogan Consultants, Inc. in the amount of $25,916.50, utilizing FY 31(2018) & FY 32 (2019) City of Weslaco Water & Sewer Improvements Funds and approval of Work Authorization No. 1.
C.
AI-79561
"Subject to compliance with HB 1295" the Urban County Program is requesting approval of a best and final negotiated contract for professional services - Construction Material Testing Services with Millennium Engineers Group, Inc. in the amount of $11,441.10 utilizing CDBG FY 31 (2018) Hidalgo- Flood Drainage Improvements Funding and approval of Work Authorization No. 1.
13.
Health & Human Services Department:
A.
AI-79520
Requesting approval to accept and to have County Judge e-sign the COVID-19 grant contract HHS000769200001, Amendment No. 2.
The purpose of the amendment is to add a no-cost extension to include a revised termination date of March 15, 2022.
The purpose of the amendment is to add a no-cost extension to include a revised termination date of March 15, 2022.
B.
AI-79519
Requesting approval to submit renewal grant application and budget for the Regional and Local Services System / Local Public Health Services program for FY 22 and FY 23. The total allocation for each fiscal year is $102,403.00. The 2-year program period will be in effect from September 1, 2021 to August 31, 2023.
C.
AI-79595
Requesting approval to submit grant application for a Health Promotion & Chronic Disease Prevention program from the Department of State Health Services in the amount of $50,000.00 and for County Judge to sign related documents.
14.
WIC:
A.
AI-79514
Requesting approval for payment for the following invoice as claims with authority for County Treasurer to issue payment after review and auditing procedures are completed by County Auditor.
| Vendor | Location | Account | Service Date | Object Code | Amount |
| City of Alamo | 113 E. Business 83 | 60-0159-00 | 5/01/20-5/30/20 | 421 | $83.86 |
15.
Precinct #1 - Comm. Fuentes:
A.
AI-79624
Discussion, consideration and action on Memorandum of Understanding (MOU) between Diocese of Brownsville and County of Hidalgo by and through Pct. #1, subject to final legal review
16.
Budget & Management:
A.
Budget Appropriations:
1.
AI-79543
Elections Contract Sect 31.100 (1100):
Approval of 2021 appropriation of funds from the General Fund Elections Contract restricted fund balance in the amount of $27,000.00 to fund and purchase of a vehicle.
Approval of 2021 appropriation of funds from the General Fund Elections Contract restricted fund balance in the amount of $27,000.00 to fund and purchase of a vehicle.
2.
AI-79569
Justice Court Tech Fund (1242):
Approval of 2021 appropriation of funds for the Justice Court Tech Fund (1242) unassigned fund balance in the amount of $56,060.16 to fund purchase and installation services of laptops for Constable patrol vehicles.
Approval of 2021 appropriation of funds for the Justice Court Tech Fund (1242) unassigned fund balance in the amount of $56,060.16 to fund purchase and installation services of laptops for Constable patrol vehicles.
3.
AI-79518
Courthouse Security Fund (1241):
Approval of 2021 appropriation of funds for the Courthouse Security (1241) in the amount of $800.00 to fund anticipated expenditures.
Approval of 2021 appropriation of funds for the Courthouse Security (1241) in the amount of $800.00 to fund anticipated expenditures.
17.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-79547
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024 (a)(1),(2) and/or (6) as further detailed as attached herein;
B Acceptance and approval of Lease/Rental Agreement between Hidalgo County and Astchar, LLC to house County Offices/Departments/Program/Agencies or Functions requiring additional space with initial one (1) year term with County's sole option to extend/renew for an additional one (1) year term (under the same rates, terms and conditions) and subject, if necessary, to HC/DA/Civil Section final review as to legal form.
B Acceptance and approval of Lease/Rental Agreement between Hidalgo County and Astchar, LLC to house County Offices/Departments/Program/Agencies or Functions requiring additional space with initial one (1) year term with County's sole option to extend/renew for an additional one (1) year term (under the same rates, terms and conditions) and subject, if necessary, to HC/DA/Civil Section final review as to legal form.
2.
AI-79117
Requesting authority to advertise and approve procurement packets for the 2021 Pools of Professional Services, and subject to HC/DA/Civil Section final review and approval as to legal form as follows:
- Architectural Services – RFQ No. 2020-568-03-10-ABV
- Engineering Services – RFQ No. 2020-565-03-10-HGO
- Engineering Services Geotechnical & Construction Material Testing – RFQ No. 2020-566-03-10-HAG
- Construction Management Services – RFQ No. 2020-564-03-10-TDL
- Appraisal Services and/or Appraisal Review Services – RFQ No. 2020-567-03-10-YZV
- Surveying Services – RFQ No. 2020-563-03-10-JAG
B.
Pct. 1
1.
AI-79534
A. Requesting approval of Work Authorization No. 3 (with an estimated cost of $1,511,000.00) as submitted by the project engineer, L & G Engineering, to provide engineering services through Contract #C-18-195-07-31 for the "Mile 6 Project (M14 1/2 to SH 107) in Pct.1.
B. Pursuant to Article 14 of the current agreement C-18-195-07-31, request by L&G Engineering to engage the following subcontractor: Ergonomic Transportation Solutions, Inc.
B. Pursuant to Article 14 of the current agreement C-18-195-07-31, request by L&G Engineering to engage the following subcontractor: Ergonomic Transportation Solutions, Inc.
2.
AI-79536
A. Requesting approval of Supplemental Agreement No. 1 to current contract [C-20-517-10-13] with Javier Hinojosa Engineering, professional engineering services for, "Mile 5 1/2 (M10-M11) Road Project" in Precinct No.1, to amend the project name to "Mile 5 1/2 West (M10-M11 1/2) Road Project".
B. Requesting approval of Supplemental No.1 to Work Authorization No.1 for current contract [C-20-517-10-13] with Javier Hinojosa Engineering to amend, EXHIBIT "C" – Engineering Contract Rates Breakdown and EXHIBIT "D" – Preliminary Construction Cost Estimate, to include the supporting documentation required for the modifications and increase of $30,460.00.
B. Requesting approval of Supplemental No.1 to Work Authorization No.1 for current contract [C-20-517-10-13] with Javier Hinojosa Engineering to amend, EXHIBIT "C" – Engineering Contract Rates Breakdown and EXHIBIT "D" – Preliminary Construction Cost Estimate, to include the supporting documentation required for the modifications and increase of $30,460.00.
3.
AI-79470
Requesting approval to award sole bid received from Republic Services for RFB:2020-377-01-27-JJR titled: "Acceptance and Disposal of Municipal Solid Waste received at Pct. 1 Citizen Collection Stations to A Vendor's Transfer Station and/or Landfill."
C.
Pct. 4
1.
AI-79510
Requesting authority to purchase vehicle washing equipment and accessories for Precinct 4 from Washing Equipment of Texas, LTD, (WET) in the amount of $35,856.92 subject to HC/DA/Civil Section final review as to legal form if necessay.
D.
IT Department
1.
AI-79531
Requesting authority to purchase software licenses (thru our membership with DIR-TSO-4093) from Insight Public Sector Inc. in the total amount of $83,596.93 for the IT Department.
E.
Health & Human Services Dept.
1.
AI-79558
Approval of Work Authorization 1 to C-20-184-01-12, B2Z Engineering, LLC in the amount of $11,977.39 for Geotechnical Testing and Construction Material Testing for the Testing/Bio-Safety Laboratory Facility.
2.
AI-79522
Discussion, consideration and approval of the Interlocal Cooperation Agreement between Hidalgo County and IDEA Public Schools, RGV, for the purpose of effectively responding to public health threats and emergencies.
F.
District Attorney:
1.
AI-79589
A. Requesting exemption from competitive bidding requirements, under TX Local Government Code Chapter 262.024 (a)(4), a personal or professional service;
B. Acceptance of the proposed scope of services and fee schedule from Rosa Isela Martinez, with authority to enter into a consulting and other related services contract with authority for Hidalgo County District Attorney to execute this agreement.
B. Acceptance of the proposed scope of services and fee schedule from Rosa Isela Martinez, with authority to enter into a consulting and other related services contract with authority for Hidalgo County District Attorney to execute this agreement.
G.
Sheriff's Office
1.
AI-79545
A. Requesting authority to advertise and approval of procurement packet (i.e. specifications/requirements, legal notice and draft Contract etc.) as attached hereto for Hidalgo County Sheriff's Office - "Emergency and Non-Emergency Medical Transportation for Inmates" through RFP No.: 2021-004-03-10-TDL including the re-advertisement if/when required.
B. Pursuant to procurement packet, requesting appointment of S/O recommended members for the evaluating committee [and others if CC desires] to score, grade and review responses received for RFP#2021-004 with both Executive Office and Purchasing Dept. to facilitate and supervise the process:
B. Pursuant to procurement packet, requesting appointment of S/O recommended members for the evaluating committee [and others if CC desires] to score, grade and review responses received for RFP#2021-004 with both Executive Office and Purchasing Dept. to facilitate and supervise the process:
| 1. Anakaren Flores |
| 2. David Friedlein |
| 3. Emilia Uriegas |
18.
Executive Office:
A.
Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
B.
AI-79587
Discussion, consideration, and action designating Hidalgo County Court-at-Law No. 7 Judge Sergio Valdez to serve as the County Court's At Law representative on the Hidalgo County Bail Bond Board, in accordance with Section 1704.053(4) of the Texas Occupations Code.
C.
AI-79412
1. Introduction/approval of officers for the Hidalgo County Library System for January 2020 - December 2021 as follows:
President - Kathleen Horan from the McAllen Public Library
Vice-President - Armandina Sesin, San Juan Library
Secretary - Mayra Rocha from the Speer Memorial Library in Mission
2. Discussion/presentation on World Read Aloud Day
President - Kathleen Horan from the McAllen Public Library
Vice-President - Armandina Sesin, San Juan Library
Secretary - Mayra Rocha from the Speer Memorial Library in Mission
2. Discussion/presentation on World Read Aloud Day
D.
AI-79551
Requesting approval of re-appointment of Forrest Runnels for Director of the Hidalgo County Regional Mobility Authority (HCRMA) by City of McAllen - (2 year term)
19.
AI-79559
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act Funds
a. Hidalgo County Condolence Program
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
A. County response to disaster/health emergency:
1. CARES Act Funds
a. Hidalgo County Condolence Program
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
A.
Real Estate Acquisition
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
D.
AI-79537
Cause #C-2838-19-D; Lydia Tummel, et al v Maria Escamilla, et al
E.
AI-79618
Civil Action No. 7:21-cv-00001; Rigoberto Silva, Jr. v. Ivan Melendez et al, Hidalgo County, et al
21.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Discussion, consideration and possible action regarding response to public health emergency
D.
AI-79538
Cause #C-2838-19-D; Lydia Tummel, et al v Maria Escamilla, et al
E.
AI-79619
Civil Action No. 7:21-cv-00001; Rigoberto Silva, Jr. v. Ivan Melendez et al, Hidalgo County, et al
23.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn