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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING March 30, 2021 2:00 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
AI-80183
Emergency Management:
Discussion, consideration and possible action regarding authorization to publish notice of acceptance of public comments in The Monitor regarding the update of Hidalgo County's Hazard Mitigation Action Plan.
Discussion, consideration and possible action regarding authorization to publish notice of acceptance of public comments in The Monitor regarding the update of Hidalgo County's Hazard Mitigation Action Plan.
7.
Constable Pct. #2:
A.
AI-80147
Discussion, Consideration, and Approval to appoint Arturo Garza Jr. as a Deputy Constable by Constable Martin N. Cantu, Pct. 2 Constable's Office in accordance with Texas Local Government Code Section 86.011.
8.
Constable Pct. #3:
A.
AI-80112
1. Approval to rescind action taken on AI#79875 - CC 2/19/21 (Appropriation of the Fed Sharing DOJ - Unassigned Fund Balance in the amount of $29,000.00)
2. Approval of the 2021 appropriation of the Constable Pct. 3 Fed. Sharing DOJ - Unassigned Fund Balance in the amount of $28,229.92.
2. Approval of the 2021 appropriation of the Constable Pct. 3 Fed. Sharing DOJ - Unassigned Fund Balance in the amount of $28,229.92.
B.
AI-80076
1. Approval of Certification of Revenues, by County Auditor, in the amount of $1,480.70 for the Constable Pct. 3 2021 LEOSE Fund and appropriation of same.
2. Approval of appropriation of the Constable Pct. 3 LEOSE Unreserved Fund Balance in the amount of 1,800.86.
2. Approval of appropriation of the Constable Pct. 3 LEOSE Unreserved Fund Balance in the amount of 1,800.86.
9.
Constable Pct. #4:
A.
AI-80126
Discussion, consideration, and approval to appoint Leobardo Ortiz as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
10.
Human Resources:
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
B.
AI-80153
COVID-19 2020 Pandemic (1100):
Approval to create twenty four (24) full-time temporary positions, effective upon Commissioners Court approval through 09/30/2021:
Approval to create twenty four (24) full-time temporary positions, effective upon Commissioners Court approval through 09/30/2021:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Create | 115-096 | T012 - T035 | Clerk I | 01 |
C.
AI-80161
Discussion, consideration, and approval of Workforce Solutions Work Experience/Subsidized Employment Agreement between Hidalgo County and Workforce Solutions.
D.
AI-79942
Classification and Compensation Plan:
1. Approval of the following classified position inventory list change effective upon Commissioners Court approval:
2. Approval to revise the Classified Positions Inventory List.
1. Approval of the following classified position inventory list change effective upon Commissioners Court approval:
| Action | Position Title | Current Grade | Proposed Grade |
| Re-grade | Master Locksmith | 12 | 13 |
2. Approval to revise the Classified Positions Inventory List.
11.
Urban County:
A.
AI-80135
Requesting approval of Resolution authorizing the Hidalgo County Urban County Program (UCP) to submit a Texas Emergency Mortgage Assistance Program (TEMAP) application to the Texas Department of Housing and Community Affairs (TDHCA).
B.
AI-80137
The Urban County Program requests approval of the Emergency Solutions Grant- Corona Virus Program Memorandum of Understanding Agreement with Hidalgo County Community Service Agency, in the amount of $6,000,000.00 for Program Year (2020) retroactively effective March 1, 2021 to February 28, 2022. (See attached Agreement).
C.
AI-80133
"Subject to Compliance with HB 1295" the Urban County Program is requesting consideration and action to award and enter into a construction contract with Celso Gonzalez Construction, Inc., the lowest responsible bidder in the amount of $1,210,855.69 utilizing UCP funds from Fiscal Years 31- 33 (2017 - 2020) Granjeno Public Facility Improvements Funds, (Pending Legal Review).
12.
Head Start Program:
A.
AI-80002
Discussion/Approval for Hidalgo County Head Start Program to Exercise Option to Extend for an Additional Two (2) Year Term the Inter-Local Agreements for Head Start Facilities and/or Land (under same terms and conditions) with the Following Entities
| Entities | Head Start Facility |
Facility or Land |
Monthly Rent Amount |
| City of Alamo | Alamo HS Center | Land | $1.00 |
| City of Donna | Donna II HS Center | Land | $1.00 |
| City of Hidalgo | Hidalgo HS Center | Land | $1.00 |
| City of Pharr | Las Milpas I HS Center | Land | $1.00 |
| City of Pharr | Pharr HS Center | Land | $1.00 |
| City of San Juan | San Juan I HS Center | Land | $1.00 |
| La Joya ISD | La Joya HS Center | Land | $1.00 |
| Edinburg Housing Authority | Edinburg II HS Center | Facility | $450.00 |
| Edcouch-Elsa ISD | Edcouch HS Kitchen | Facility | $500.00 |
| City of Progreso | Progreso HS Center | Land | $500.00 |
| Monte Alto ISD | Monte Alto HS Center | Facility | $600.00 |
B.
AI-80006
Discussion/Approval of Request to Enter into a Two (2) Year Memorandum of Understanding (MOU) for Disability Services Between Hidalgo County Head Start Program and the Following Local Education School Districts
| Local School Districts | |
| Edcouch-Elsa ISD | Mercedes ISD |
| Edinburg CISD | Mission CISD |
| Hidalgo ISD | PSJA ISD |
| La Joya ISD | Weslaco ISD |
| McAllen ISD | |
C.
AI-80001
Discussion/Approval on Request to Purchase Tires, Tubes, Supplies and Equipment (Contract #636-21) through the Hidalgo County's Membership/Participation with the Texas Association of School Board (TASB) Buyboard's Multiple Awarded Vendors for the Term of the TASB Contact Expiring on February 29, 2024
1. Good Year Tire and Rubber Company
2. Southern Tire Mart, LLC
1. Good Year Tire and Rubber Company
2. Southern Tire Mart, LLC
13.
Adult Probation:
A.
AI-80120
Adult Probation - Virtual Supervision Caseload Grant:
Approval to apply for the Hidalgo County Virtual Supervision Caseload 2021 Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance Department (BJA) grant and approval of resolution pertaining to grant.
Approval to apply for the Hidalgo County Virtual Supervision Caseload 2021 Department of Justice (DOJ), Office of Justice Programs (OJP), Bureau of Justice Assistance Department (BJA) grant and approval of resolution pertaining to grant.
14.
WIC:
A.
AI-80080
WIC Program: (1292):
Requesting approval to submit the Fiscal Year 2021/ 2022 WIC Local Agency Contractor Information Form Special Supplemental Nutrition Program for Women, Infant and Children (WIC)
Requesting approval to submit the Fiscal Year 2021/ 2022 WIC Local Agency Contractor Information Form Special Supplemental Nutrition Program for Women, Infant and Children (WIC)
15.
Precinct #2 - Comm. Cantu:
A.
AI-80109
TXDOT-Pct 2 Nolana Loop Project (1315):
Authority for the County Judge to sign TXDOT Form ROW-A-10 Tabulation of Values for all parcels associated with the Pct 2 Nolana Loop (FM 1426 (Raul Longoria Rd)to FM 907 (North Alamo Road) ROW CSJ: 0921-02-361 until the completion of this project.
Authority for the County Judge to sign TXDOT Form ROW-A-10 Tabulation of Values for all parcels associated with the Pct 2 Nolana Loop (FM 1426 (Raul Longoria Rd)to FM 907 (North Alamo Road) ROW CSJ: 0921-02-361 until the completion of this project.
16.
Precinct #4 - Comm. Torres:
A.
AI-80143
Requesting approval of Amendment No. 1 to the Interlocal Cooperation Agreement with Hidalgo County and The University of Health Science Center Houston (approved by CC 12/22/20 - AI-78779) to revise the date of the term for the "Tu Salud; Si Cuenta!" a community outreach program provided in Precinct 1 & 4.
17.
Budget & Management:
A.
Budget Appropriations:
1.
AI-80154
Pct. 3 Road & Bridge (1200):
Approval of 2021 appropriation of funds from the Road & Bridge unassigned fund balance for Pct. 3 Road & Bridge (1200) in the amount of $1,504,000.00 to fund various operating expenses.
Approval of 2021 appropriation of funds from the Road & Bridge unassigned fund balance for Pct. 3 Road & Bridge (1200) in the amount of $1,504,000.00 to fund various operating expenses.
2.
AI-80072
Courthouse Security (1241):
Approval of 2021 unappropriation of funds from Fund 1241 in the amount of $912.00.
Approval of 2021 unappropriation of funds from Fund 1241 in the amount of $912.00.
18.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-79913
A. Discussion, consideration and action on Amendment No. 11 [as drafted by Hon. J. Hawkins, Porter Hedges] between Hidalgo County and Architect, HDR Architecture, Inc., [C-16-141-10-31] to include the following Scope of Work for Phase 2 in connection with the "Construction of the New Hidalgo County Courthouse" Project:
| Description | Cost |
| [Phase 2] - Comprehensive Site Demolition, Site Design & Procurement Scope *Including Sub-Consultants and expenses Task 1 - Design (Assumed to be 4 months) Task 2 - Procurement (Assumed to be 6 Months) [Phase 2] - Construction Contract Administration Phase Scope *Including Sub-Consultants and expenses Task 3 - CCA (Assumed to be 10 months) |
$348,850.00 $69,340.00 (Monthly Basis) |
with approval to execute Amendment No.11.
B. Requesting approval to purchase the following machinery/equipment [trash compactor]for the New HC Courthouse through the County's membership/participation with Buyboard Cooperative under Contract 599-19 [expires 11/30/2022]:
| Vendor | Model | Amount |
| Wastequip, LLC | 265XP-35-F | $28,987.68 |
| *Shipping, Installation and Warranty included in price. | ||
2.
AI-80134
Requesting approval to enter into (1) one lease agreement for a term of 60 months with awarded vendor, Enterprise Fleet Management, through HC's membership with TIPS, contract# 190402, REQ# 00431378, for an estimated amount of $ 3,897.48 for the remaining nine (9) months of FY21 and for the County Judge to be listed as an authorized signee with a recommendation that Mr. Valde Guerra, County Executive Officer, as an additional authorized signee.
B.
Executive Office
1.
AI-80166
A. Approval of Subdivision Plat for the Hidalgo County PCT.4 Justice Center Subdivision and authority for County Judge to sign all related documents.
B. Requesting approval to issue payment to the City of Edinburg for recording expenditures related to the subdivision platting process in the amount of $9,787.36, with authority for the County Treasurer to issue payment after review, audit, and processing procedures have been completed by the County Auditor.
C. Requesting approval to issue payment to the Hidalgo County Irrigation District for recording expenditures related to the subdivision platting process in the amount of $600.00, with authority for the County Treasurer to issue payment after review, audit, and processing procedures have been completed by the County Auditor.
B. Requesting approval to issue payment to the City of Edinburg for recording expenditures related to the subdivision platting process in the amount of $9,787.36, with authority for the County Treasurer to issue payment after review, audit, and processing procedures have been completed by the County Auditor.
C. Requesting approval to issue payment to the Hidalgo County Irrigation District for recording expenditures related to the subdivision platting process in the amount of $600.00, with authority for the County Treasurer to issue payment after review, audit, and processing procedures have been completed by the County Auditor.
2.
AI-80123
A. Requesting authority to advertise (RFCSP) for the construction of the New Justice Center - Pct. 4 with approval of procurement packet.
B. Appointment/Designation of an Evaluation Committee to review, score, and grade the submiited Request for Competitive Sealed Proposal pursuant RFCSP Packet herein.
B. Appointment/Designation of an Evaluation Committee to review, score, and grade the submiited Request for Competitive Sealed Proposal pursuant RFCSP Packet herein.
3.
AI-80064
Requesting authority to approve Architect's request to subcontract the listed vendors for Professional Services for the "New Justice Center - Pct. 4", pursuant to contract, C-18-025-11-20 [Page 3 of procurement packet Exhibit A - "Requirements"], with ROFA, under Article 1.1.12 of the AIA B133-2014 [Agreement between Architect and Owner]:
- Structural Engineering - Chanin Engineering, LLC
- MEP Engineering - Trinity MEP Engineering, LLC
- Civil Engineering - M. Garcia Engineering, LLC
- Landscape Architects - SSP Design
C.
Pct. 1
1.
AI-80151
Requesting approval to purchase the following heavy equipment through the County's membership/participation with TASB-BuyBoard Cooperative under Contract #597-19 [expires 11/30/22] and subject to coop verification of one line item:
| Requisition# | Vendor | Model | Amount |
| Doggett Heavy Machinery Services | 332G Skid Steer | $75,000.00 |
D.
Pct. 3
1.
AI-80152
Requesting approval to purchase (1) Eager Beaver 50GSL-PT 50 through the County's membership/participation with TASB-Buyboard Cooperative Purchasing Program's awarded vendor H and V Equipment for Pct.3 (Contract #597-19 Exp. 11/30/22) in the amount of $63,900.00.
E.
Pct. 4
1.
AI-79981
A. Exemption from competitive bidding requirement under Tx LGC 262.024(a)(2) to protect the health and safety of residents of Hidalgo County.
B. Ratification of issuance of Purchase Orders to Workquest [829225, 829226] due to two intersections [Seminary Rd. & Ingle Rd. / Brushline Rd. North of FM 1925] missing Guardrails to protect the health and safety of residents of the County for a total amount of $10,900.00
B. Ratification of issuance of Purchase Orders to Workquest [829225, 829226] due to two intersections [Seminary Rd. & Ingle Rd. / Brushline Rd. North of FM 1925] missing Guardrails to protect the health and safety of residents of the County for a total amount of $10,900.00
2.
AI-80084
Requesting approval to exchange containers from 15YD super duty to 20YD super duty (initially approved CC-11/17/2020, R/AI-78306) with an additional amount of $15,278.00 from Roll-Offs USA through their BuyBoard awarded contract, 599-19.
3.
AI-80156
A. Requesting acceptance and approval of the Certificate of Substantial Completion, reflecting the date of January 29, 2021, submitted by RG Enterprises, LLC d/b/a G&G Contractors, awarded contractor for the Precinct 4 -Storage Facility Mezzanine Project, and as certified by the project engineer, Halff Associates, Inc. under "on call" agreement, C-19-252-07-16 (WA#3);
B. Requesting acceptance and approval of Payment Application No. 3 (Final) in the amount of $11,954.70 for RG Enterprises, LLC d/b/a G&G Contractors for the Hidalgo County Precinct 4 Storage Addition as submitted by project engineer, Halff Associates, Inc.
4.
AI-79914
Requesting approval of the Memorandum of Understanding (MOU) between Hidalgo County Precinct 4 and H. C. Head Start Program to occupy and use the building located on 230 N. 86th Street, San Carlos, TX for the purpose of having classes provided by H. C. Head Start Program.
5.
AI-80117
Requesting approval for Commissioner Ellie Torres to sign TCEQ Registration and Air Permit for Precinct 4 air curtain incinerator and pay the $450.00 permit fee with authority for County Treasurer's Office to issue a check after review, audit, and processing procedures have been completed by the County Auditor's Office.
6.
AI-80110
Approval to purchase a GPS System for Precinct 4's vehicle fleet to include GPS Units, Installation, & GPS Service from Unicom Government, Inc. through Purchasing Cooperative, US Communities Contract #4400006645 [Expires 04/30/2021] through submitted Requisition #428996 in the amount of $61,351.18
F.
County Clerk
1.
AI-80104
Requesting approval to continue the preservation of Deed and Official Records volume 2680-2892, and volume 2893-3117 with TXMAS awarded vendor, Kofile Technologies,Inc., under contract # TXMAS-18-3602, in the amount of $402,960.00 through REQ# 00430606.
G.
District Attorney:
1.
AI-80182
Requesting approval to enter into a one (1) year agreement for email services for Google Workspace Business Plus from Suitebriar Inc., with automatic approval of two (2) - one (1) year terms, at $29,484.00 per year subject to compliance with Form 1295 and final review by HC/DA/Civil Section as to legal form prior to execution of agreement.
19.
Executive Office:
A.
Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
B.
AI-80179
Discussion, consideration and possible action regarding authorization to publish notice of local bills (in compliance with Chapter 313, Texas Government Code) in The Monitor regarding bill giving Hidalgo County the right to provide certain solid waste disposal services.
20.
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
A. County response to disaster/health emergency:
1. CARES Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
A.
Real Estate Acquisition
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
D.
AI-80176
Discussion and/or deliberation regarding position of Human Resources Director
E.
AI-80116
C-1013-21-G; Beatriz Garcia vs. Hidalgo County D/B/A Judge Mario Ramirez Juvenile Justice Center
F.
AI-80170
Cause No.CL-19-2490-A; Gabriel Garcia Espinoza v. Hidalgo County
G.
AI-80127
Claim of Alexander R. Cervantes
H.
AI-80129
Claim of Juan J. Ortega
22.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Discussion, consideration and possible action regarding response to public health emergency
D.
AI-80178
Discussion and/or deliberation regarding position of Human Resources Director
E.
AI-80115
C-1013-21-G; Beatriz Garcia vs. Hidalgo County D/B/A Judge Mario Ramirez Juvenile Justice Center
F.
AI-80171
Cause No.CL-19-2490-A; Gabriel Garcia Espinoza v. Hidalgo County
G.
AI-80128
Claim of Alexander R. Cervantes
H.
AI-80130
Claim of Juan J. Ortega
24.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn