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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING May 4, 2021 2:00 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
AI-80659
Approval of Resolution honoring Melba Huber, founder and owner of Melba's Dance School.
B.
AI-80642
Approval of Proclamation Declaring May Mental Health Awareness Month.
C.
AI-80678
Approval of Proclamation for National Nurses Week (May 6-12, 2021)
D.
AI-80671
Discussion, consideration and action on Amendment to Interlocal Agreement between Hidalgo County and Reinvestment Zone Number One, City of Mercedes, Texas
E.
AI-80676
Discussion, consideration and approval to appoint Ashley Pena as a volunteer/intern under the County Judge's Office for the period of May 17, 2021 through August 14, 2021.
7.
Precinct #1 - Comm. Fuentes:
A.
AI-80658
Approval of Resolution to honor Edcouch- Elsa Power Lifting Team.
B.
AI-80593
Requesting approval of Interlocal Cooperation Agreement between the South Texas Independent School District and the County of Hidalgo for student transportation staging area for the 2021-2022 School Year.
8.
Precinct #4 - Comm. Torres:
A.
AI-80584
Approval of a Proclamation Declaring May 5, 2021, as 'Bravo' Millionaire Book Day Bash
B.
AI-80636
Requesting approval of the Health Education and Literacy Initiative (HEAL), under the Hidalgo County Literacy Program, as authorized under [Section 381.004(b)(6) of the Texas Local Government Code].
9.
Community Service Agency:
A.
AI-80619
Proclamation declaring May 2021 as Community Action Month.
B.
AI-80654
1. Discussion, consideration, and possible action to amend the signature document Contract No. HHS000871100011 by adding $316.48, to the Contract, resulting in a total not to exceed Contract amount of $35, 352.47 with the Health and Human Services Commission for the Senior Corps Grant Program.
2. Authorization for Jaime Longoria to electronically sign any and all pertinent documents.
2. Authorization for Jaime Longoria to electronically sign any and all pertinent documents.
C.
AI-80656
1. Discussion, consideration, and possible action to amend the signature document Contract No. HHS000871100030 by adding $316.48, to the Contract, resulting in a total not to exceed Contract amount of $5,792.48 with the Health and Human Services Commission for the Senior Corps Grant Program.
2. Authorization for Jaime Longoria to electronically sign any and all pertinent documents.
2. Authorization for Jaime Longoria to electronically sign any and all pertinent documents.
D.
AI-80655
1. Discussion, consideration, and possible action to amend the signature document Contract No. HHS000871100040 by adding $316.48, to the Contract, resulting in a total not to exceed Contract amount of $6,791.48 with the Health and Human Services Commission for the Senior Corps Grant Program.
2. Authorization for Jaime Longoria to electronically sign any and all pertinent documents.
2. Authorization for Jaime Longoria to electronically sign any and all pertinent documents.
10.
District Attorney's Office:
A.
AI-80651
DA - Domestic Violence Specialty Prosecutor (DVSP) Grant (1281):
Approval to submit a DVSP Grant #2931306 grant adjustment to the Office of the Governor (OOG)
Approval to submit a DVSP Grant #2931306 grant adjustment to the Office of the Governor (OOG)
B.
AI-80586
DA - Victim Assistance Program (VAP) Grant (1281):
Approval to submit a VAP Grant # 2924303 budget adjustment to the Office of the Governor (OOG).
Approval to submit a VAP Grant # 2924303 budget adjustment to the Office of the Governor (OOG).
11.
Sheriff's Office:
A.
AI-80582
1) Approval of Memorandum of Understanding between U.S. Immigration and Customs Enforcement Homeland Security Investigations and Hidalgo County Sheriff's Office with the purpose of designate Hidalgo County Sheriff's Office employees as customs officers.
2) Authorization for Hidalgo County Sheriff to sign Memorandum of Understanding.
2) Authorization for Hidalgo County Sheriff to sign Memorandum of Understanding.
B.
AI-80597
Sheriff's Office, Constable PCT 1, Constable PCT 2 and Constable PCT 4 FY 2020 Operation Stonegarden Grant (OPSG)(1284):
Authorization and approval to submit a budget amendment (FRAGO) in reference to the FY 2020 Operation Stonegarden Grant to the Federal Emergency Management Agency-Department of Homeland Security (FEMA-DHS).
Authorization and approval to submit a budget amendment (FRAGO) in reference to the FY 2020 Operation Stonegarden Grant to the Federal Emergency Management Agency-Department of Homeland Security (FEMA-DHS).
C.
AI-80545
Jail Commissary (2102):
Approval of Certification of Revenues by the County Auditor and appropriation of funds in the amount of $69,382.01.
Approval of Certification of Revenues by the County Auditor and appropriation of funds in the amount of $69,382.01.
D.
AI-80560
Jail Commissary (2102):
Approval of Certification of Revenues by the County Auditor in the amount of $543,904.91.
Approval of Certification of Revenues by the County Auditor in the amount of $543,904.91.
E.
AI-80602
Jail Commissary (2102):
Approval of Certification of Revenues by the County Auditor and appropriation of funds in the amount of $1,333.20.
Approval of Certification of Revenues by the County Auditor and appropriation of funds in the amount of $1,333.20.
12.
Constable Pct. #4:
A.
AI-80598
Discussion, consideration, and approval to appoint Jaime Puente as Deputy Constable by Constable A. "J.R." Gaitan, Constable Precinct 4 in accordance with Texas Local Government Code Section 86.011.
B.
AI-80618
Constable Precinct 4 Operation Stonegarden Grant (OPSG) (1284):
1. Authorization and approval to accept grant award from the Office of the Governor-Homeland Security Grants Division (OOG-HSGD) in relation to the FY 2020 (3-1-2021 to 2-28-2022) Operation Stonegarden Grant (OPSG) in the amount of $120,000.00 with authority for County Judge, as authorized official, to accept award electronically.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, as certified by the Co. Auditor, for FY 2020 Operation Stonegarden Grant (OPSG) in the amount of $120,000.00 and appropriation of same.
1. Authorization and approval to accept grant award from the Office of the Governor-Homeland Security Grants Division (OOG-HSGD) in relation to the FY 2020 (3-1-2021 to 2-28-2022) Operation Stonegarden Grant (OPSG) in the amount of $120,000.00 with authority for County Judge, as authorized official, to accept award electronically.
2. Authorization to pay overtime reimbursable under the grant terms and conditions.
3. Approval of certification of revenues, as certified by the Co. Auditor, for FY 2020 Operation Stonegarden Grant (OPSG) in the amount of $120,000.00 and appropriation of same.
C.
AI-80622
Constable Precinct 4 LEOSE (1220):
Approval of the certification of revenues, as certified by the County Auditor, in the amount of $1,727.36 for the 2021 Peace Officer Allocation LEOSE funds awarded and received from the Texas Comptroller of Public Accounts and appropriation of the same.
Approval of the certification of revenues, as certified by the County Auditor, in the amount of $1,727.36 for the 2021 Peace Officer Allocation LEOSE funds awarded and received from the Texas Comptroller of Public Accounts and appropriation of the same.
D.
AI-80546
Constable Precinct 4 CCP59 (1231):
Approval of 2021 appropriation of fund balance for Constable Precinct 4 Chapter 59 in the amount of $46,794.75.
Approval of 2021 appropriation of fund balance for Constable Precinct 4 Chapter 59 in the amount of $46,794.75.
13.
Human Resources:
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
B.
AI-80660
County Treasurer (1100):
Approval of the following personnel actions, effective next full pay period 05/11/2021:
Approval of the following personnel actions, effective next full pay period 05/11/2021:
| Action | Dept./ Prg. | Slot # | Position Title | Current Allowance | Proposed Allowance | Net Change |
| Decrease Supplemental Allowance | 150-001 | 0009 | Payroll Clerk II | $2,750.00 | $2,200.00 | ($550.00) |
| Decrease Supplemental Allowance | 150-001 | 0010 | Payroll Clerk III | $2,750.00 | $2,200.00 | ($550.00) |
| Increase Supplemental Allowance | 150-001 | 0011 | Cashier II | $1,100.00 | $2,200.00 | $1,100.00 |
C.
AI-80667
WIC - Summer Food Program Grant (1292)
Approval to create five (5) temporary part-time positions for 12 weeks beginning 06/01/2021 and ending 08/20/2021:
Approval to create five (5) temporary part-time positions for 12 weeks beginning 06/01/2021 and ending 08/20/2021:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Create | 350-020 | T001 - T005 | Referral Resource Specialist I | Non-Classified |
14.
Urban County:
A.
AI-80640
"Subject to compliance with HB 1295, when and if applicable." The Urban County Program is requesting the award of bids and the approval of contracts with Clayton Homes for the demolition of existing unit and delivery/set-up of new mobile home in the following (pending legal review):
(2) Mobile Home units in the Countywide area in the total contract amount of $128,980.00 to Clayton Homes.
(2) Mobile Home units in the Countywide area in the total contract amount of $128,980.00 to Clayton Homes.
B.
AI-80633
"Subject to Compliance with HB 1295" the Urban County Program is requesting consideration and action to award and enter into a construction contract with Jimmy Closner & Sons Construction Co., the lowest responsible bidder in the amount of $230,577.50, utilizing UCP funds from Fiscal Years 32(2019) San Juan Street Improvement Funds.
15.
Planning Department:
A.
AI-80606
Requesting approval to rescind action previously taken by Commissioners court on December 30, 2019 Agenda Item #73757, item 14.A 2.A; Developer is not going to move forward with preliminary approved subdivision therefore she is asking for the reimbursement of the $1,500.00 for the On-site Sewage System Facility.
16.
Budget & Management:
A.
AI-80583
Status update on the Hidalgo County Wellness Program.
B.
AI-80673
Discussion, consideration, and approval to participate and submit the May 2021 LRGVDC Road to Recycling Participation Acknowledgment Form
C.
AI-80617
1. Approval to undesignate funds in 2020 for expenditures related to the following program(s):
2. Approval of 2021 Unappropriation of funds for the following program(s):
| Program# | Program | Amount |
|---|---|---|
| 240-005 | 1115 Waiver | $12,649.73 |
| 125-035 | New Courthouse | $6,645.44 |
| 121-001 | Pct 1 Sanitation | $45,618.00 |
| 124-001 | Pct 4 Sanitation | $51,552.00 |
2. Approval of 2021 Unappropriation of funds for the following program(s):
| Program# | Program | Amount |
|---|---|---|
| 121-001 | Pct 1 Sanitation | $45,618.00 |
| 124-001 | Pct 4 Sanitation | $51,552.00 |
D.
Budget Appropriations:
1.
AI-80599
Supplemental Court Guardianship (1250):
Approval of 2021 appropriation of funds in the amount of $30,000.00 to fund anticipated legal services expenditures.
Approval of 2021 appropriation of funds in the amount of $30,000.00 to fund anticipated legal services expenditures.
2.
AI-80596
Probate Court Contributions Fund (1243):
Approval of 2021 appropriation of funds for Probate Court Contributions (1243) in the amount of $67,120.00 to fund anticipated expenditures.
Approval of 2021 appropriation of funds for Probate Court Contributions (1243) in the amount of $67,120.00 to fund anticipated expenditures.
17.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-80611
Discussion, consideration and action on Amendment Nos. 12 & 13 [as drafted by Hon. J. Hawkins, Porter Hedges] between Hidalgo County and Architect, HDR Architecture, Inc., [C-16-141-10-31] to include the following Scopes of Work in connection with the "Construction of the New Hidalgo County Courthouse" Project:
A. Requesting CC take action on Amendment No.12 and confirm if recommendation will be to proceed with :
1. Proposed scope "Without" optional services; OR, 2. Proposed scope "With" optional services:
B. Requesting CC take action on Amendment No.13:
A. Requesting CC take action on Amendment No.12 and confirm if recommendation will be to proceed with :
1. Proposed scope "Without" optional services; OR, 2. Proposed scope "With" optional services:
| Amendment No.12 - Elevator Cameras | |
| Cameras design work, including expenses | $9,650.00 |
| [Optional] - Add design of local intercom and/or controls at each court holding location (5 floors of 3 locations each) between courtrooms. *Note - Price is valid only if performed at the same time as other design work. | $8,300.00 |
| Total Amount (Without) optional services | $9,650.00 |
| Total Amount (With) optional services | $17,950.00 |
B. Requesting CC take action on Amendment No.13:
| Amendment No. 13 - Pandemic Preparedness | |
| HDR Design Changes | $22,840.00 |
| Sub-Consultants -The Warren Group, Halff, ERO Design Changes | $25,660.00 |
| Total Amount | $48,500.00 |
B.
Pct. 1
1.
AI-80621
Requesting approval the purchase of one (1) 2022 Peterbilt 337 Petersen TL3, with accessories in the amount of $187,511.79, through the County's membership/participation with TASB-BuyBoard Cooperative Contract #601-19 [expires 11/30/22] from Rush Truck Center.
C.
Pct. 4
1.
AI-80624
Requesting approval of Amendment #1 to contract C-18-150-05-08, between Hidalgo County and Texas A & M University in order to exercise our option to extend for one (1) year, and reflect the names of elected officials currently in office.
D.
Health & Human Services Dept.
1.
AI-80615
A) Discussion, consideration, and action to approve a necessary CARES Act Relief Fund expenditure to cover cost not accounted for in the current budget and cannot be lawfully funded by line item, allotment or allocation, for the purchase disposable gloves in order to assist with County medical expenses addressing the ongoing COVID-19 public health emergency; the Court having reviewed the Agenda Item Briefing, attached herein finds that such expenditure is reasonable and necessary for the intended use.
B) Requesting exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens;
C) Requesting authority to purchase disposable gloves and Lysol from Grainger, under TXMAS awarded contract # 18-51V06, with a total cost of $151,865.00.
B) Requesting exemption from competitive bidding requirements, pursuant to Texas LGC 262.024(a)(1): an item that must be purchased in case of a public calamity if it is necessary to make the purchase promptly to relieve the necessity of the citizens; (2) an item necessary to preserve and protect the public health and safety of the citizens;
C) Requesting authority to purchase disposable gloves and Lysol from Grainger, under TXMAS awarded contract # 18-51V06, with a total cost of $151,865.00.
2.
AI-80614
Requesting acceptance and approval of Work Authorization No. 2 with an estimated cost of $8,550.00 as submitted by Halff Associates, Inc. through On-Call Professional Engineering Services Agreement (C-20-680-12-29) Repairs, Renovations, Alterations, additions, and/or Other Related Services for the Electrical System Renovations to County Owned Buildings Project..
E.
Sheriff's Office
1.
AI-80629
Acceptance and approval of the final negotiated contract with Gregorio Piña III, PhD (ranked #1 by CC on 04/27/2021) for RFP 2020-551 for Psychological Evaluations Services for Law Enforcement including the Best and Final Offer (BAFO) subject to compliance to Form 1295.
2.
AI-80535
Sheriff's Office:
Requesting approval of lowest received proposal of $1,333.20 from Raba Kistner, Inc. for the Construction Materials Testing of the Construction of Wall Partition project located at the Sheriff's Office Adult Detention Center, Under Precinct. No. 4 On-Call agreement C-20-687-12-29 - Work Authorization No. ___
Requesting approval of lowest received proposal of $1,333.20 from Raba Kistner, Inc. for the Construction Materials Testing of the Construction of Wall Partition project located at the Sheriff's Office Adult Detention Center, Under Precinct. No. 4 On-Call agreement C-20-687-12-29 - Work Authorization No. ___
F.
District Attorney
1.
AI-80631
Requesting approval of Interlocal Agreement between Hidalgo County Criminal District Attorney's Office & the State of Texas acting through the Texas Facilities Commission for purpose of common goal of the parties to accept and contract for the sale/disposal of the County's forfeited property by TFC through the State Surplus Property Program with authority for Hidalgo County Criminal District Attorney, Hon Ricardo Rodriguez to execute agreement.
2.
AI-80623
Requesting acceptance and approval of the final negotiated multiple contracts for Psychological Evaluation for Defendants (Competency to Stand Trial) including the "Best and Final Offers" with Gregorio Piña, III Ph.D and Mid- Valley Behavior and Psychological Services.
18.
Executive Office:
A.
Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
B.
AI-80679
Discussion, consideration and action on legislation in support of additional district courts
19.
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
A. County response to disaster/health emergency:
1. CARES Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
A.
Real Estate Acquisition
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
D.
AI-80627
Claim of Jesus Hinojosa
E.
AI-80645
Claim of Paola Herrera, et al
21.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Discussion, consideration and possible action regarding response to public health emergency
D.
AI-80628
Claim of Jesus Hinojosa
E.
AI-80646
Claim of Paola Herrera, et al
23.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn