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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING May 18, 2021 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
AI-80854
Approval of Resolution expressing gratitude to the Hidalgo County front line workers during the time of the COVID-19 pandemic.
B.
AI-80846
Approval of Resolution recognizing the Hidalgo County Drainage District for receiving the Certificate of Achievement for Excellence in Financial Reporting.
C.
AI-80852
Discussion, consideration, and approval of the memorandum of understanding between Workforce Solutions and the County of Hidalgo.
7.
Tax Office - Paul Villarreal:
A.
AI-80753
Resolution in honor of Delia Maria Quintanilla for 31 years of service
8.
District Attorney's Office:
A.
AI-80807
DA-Victim Assistance Program Grant (VAP)(1281):
Approval to submit a VAP Grant #2924303 budget adjustment to the Office of the Governor (OOG).
Approval to submit a VAP Grant #2924303 budget adjustment to the Office of the Governor (OOG).
9.
Constable Pct. #2:
A.
AI-80741
Discussion, consideration and approval for Employee No. 235431 and Employee No. 227560 to be paid out for accrued Annual, Compensatory Time and Holiday Leave while employed under the Texas Troprical Behavioral Health (TTBH) Program, a grant position. Employees have transferred to a Constable Precinct 2 full time position.
10.
Constable Pct. #5:
A.
AI-80871
FY 2021 Click It or Ticket (CIOT) Grant (1284):
1. Authorization and approval to apply / accept for the STEP-CIOT ( Click It Or Ticket ) 2021 grant with the Texas Department of Transportation (TxDot) from 05/21/21-06/09/21.
2. Authorization for Chief Galvan to e-sign grant Agreement.
3. Authorization to pay overtime reimburseable under the grant terms and conditions.
4. Approval of certification of revenues as certified by the Co. Auditor, for FY 2021 STEP-CIOT in the amount of $5,108.00 and appropriation of same.
1. Authorization and approval to apply / accept for the STEP-CIOT ( Click It Or Ticket ) 2021 grant with the Texas Department of Transportation (TxDot) from 05/21/21-06/09/21.
2. Authorization for Chief Galvan to e-sign grant Agreement.
3. Authorization to pay overtime reimburseable under the grant terms and conditions.
4. Approval of certification of revenues as certified by the Co. Auditor, for FY 2021 STEP-CIOT in the amount of $5,108.00 and appropriation of same.
11.
Human Resources:
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
B.
AI-80844
Criminal District Attorney (1100)
Approval of the following personnel actions, effective upon Commissioners Court approval:
Approval of the following personnel actions, effective upon Commissioners Court approval:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Delete | 080-002 | 0161 | Courier | 03 |
| Create | 080-002 | 0195 | Legal Assistant I | 06 |
C.
AI-80867
Pct 2 Adm (1200):
Approval of the following personnel actions, effective upon Commissioners Court approval:
Approval of the following personnel actions, effective upon Commissioners Court approval:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Create | 122-005 | 0027 | Program Manager I | 13 |
12.
Urban County:
A.
AI-80799
1. Urban County Program is requesting County Commissioners Court approval of the following Civil Rights requirements for the Texas Community Development Block Grant Program from the Texas Department of Agriculture (TDA) regarding Contract No. 7219133:
a. Section 3 Policy;
b. Excessive Force Policy;
c. Section 504 Policy and Grievance Procedures;
d. Fair Housing Policy;
e. Citizen Participation Plan with Complaint Procedure; and
f. Designation for a Civil Rights Officer
2. Consideration and approval of Resolution regarding Civil Rights for the TXCDBG Emergency Assistance – Self-Help Center (E- SHC) Program, Contract No. 7219133.
a. Section 3 Policy;
b. Excessive Force Policy;
c. Section 504 Policy and Grievance Procedures;
d. Fair Housing Policy;
e. Citizen Participation Plan with Complaint Procedure; and
f. Designation for a Civil Rights Officer
2. Consideration and approval of Resolution regarding Civil Rights for the TXCDBG Emergency Assistance – Self-Help Center (E- SHC) Program, Contract No. 7219133.
13.
Health & Human Services Department:
A.
AI-80876
Discussion and action for Hidalgo County Health & Human Services to coordinate and plan for Operation Lonestar Public Healthcare services with our state and local partners scheduled for July 26 to July 30, 2021.
B.
AI-80825
Requesting approval to appropriate the Health Administration program income budget in the amount of $110,000.00 for the period of 05/18/2021 to 12/31/2021.
C.
AI-80819
1. Requesting approval of the Second Amendment to the Memorandum of Agreement from the National Foundation for the Centers for Disease Control and Prevention. The purpose of the amendment is to add subsections and to extend the termination date to May 31, 2022.
2. Requesting approval for Eduardo Olivarez, Chief Administrative Officer, or designee to execute any other and further instruments and documents as are or may become necessary or convenient to effectuate and carry out the terms of the Agreement as amended.
2. Requesting approval for Eduardo Olivarez, Chief Administrative Officer, or designee to execute any other and further instruments and documents as are or may become necessary or convenient to effectuate and carry out the terms of the Agreement as amended.
14.
Veterans Services:
A.
AI-80712
Texas Veterans Commission - Broken Arrow Grant (1283):
1. Approval and acceptance of Budget Amendment approved by the Texas Veterans Commission (TVC) on April 12, 2021 in relation to the Broken Arrow grant.
2. Approval of intradepartmental transfer.
1. Approval and acceptance of Budget Amendment approved by the Texas Veterans Commission (TVC) on April 12, 2021 in relation to the Broken Arrow grant.
2. Approval of intradepartmental transfer.
15.
Planning Department:
A.
AI-80774
Discussion, consideration and/or possible approval of Order Abandoning a 40-foot wide county road appearing on the plat of the Re-Subdivision of Lots1 and 5 through 32 inclusive of the San Juan Plantation Subdivision, an addition to Hidalgo County, Texas, as per map recorded in Volume 3, Page 52 of the Map Records of Hidalgo County, Texas.
16.
Precinct #4 - Comm. Torres:
A.
AI-80820
1. Requesting approval to rescind action taken by (CC-05/04/21--AI-80636) for Health Education and Literacy Initiative (HEAL), under the Hidalgo County Literacy Program, as authorized under [Section 381.004(b)(6) of the Texas Local Government Code].
2. Requesting approval of revised Health Education and Literacy Initiative (HEAL), under the Hidalgo County Literacy Program, as authorized under [Section 381.004(b)(6) of the Texas Local Government Code], (approved by legal as to form).
2. Requesting approval of revised Health Education and Literacy Initiative (HEAL), under the Hidalgo County Literacy Program, as authorized under [Section 381.004(b)(6) of the Texas Local Government Code], (approved by legal as to form).
17.
Budget & Management:
A.
AI-80870
1. Presentation and discussion on the American Rescue Plan Act of 2021 (H.R. 1319).
2. Approval to submit request for Coronavirus State and Local Recovery Funds.
2. Approval to submit request for Coronavirus State and Local Recovery Funds.
B.
AI-80869
Presentation and discussion on Hidalgo County's Section 125 Voluntary Insurance Products RFP timeline.
C.
AI-80868
Approval of AETNA's Administrative Services Only (ASO) Fee Waiver in the amount of $200,000.
D.
Budget Appropriations:
1.
AI-80843
Pct. 4 Road & Bridge (1200): Approval of 2021 appropriation of funds from the Road & Bridge unassigned fund balance for Pct. 4 Road & Bridge (1200) in the amount of $1,894,832.97 to fund salaries and road improvement expenses.
18.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Co. Wide
1.
AI-80686
Presentation of ConsiderMe [in-house developed application] Vendor Enrollment Solution.
2.
AI-80826
A. Requesting authority to advertise (RFP) for "Disaster Recovery Services; Debris Clearance, Removal, and Other Miscellaneous Related Services" for Hidalgo County with approval of procurement packet with authority to re-advertise if/when applicable or necessary and subject to recommendations/modifications by Chiefs of Staff, EMC and HC/DA/Civil Section review as to legal form;
B. Appointment/Designation of the Evaluation Committee to review, score, and grade the submitted responses pursuant Request For Proposal Packet herein.
B.
Health & Human Services:
1.
AI-80861
A. Acceptance and approval of the Hidalgo County Bio-Safety Lab Schematic Design presented by contracted architect, ERO Architects, including cost increase due to escalating material market;
B. Requesting approval to proceed to Design Development Phase and for Purchasing Department to issue and send Notice to Proceed to ERO Architects.
2.
AI-80875
Acceptance of proposal for additional professional [MEP] services for Utility Infrastructure and approval of Amendment #2 from ERO Architects in connection with the construction of the Hidalgo County Bio-Safety Lab.
C.
Executive Office
1.
AI-80729
Acceptance of proposal and approval of Amendment #3 from project architect, ROFA for additional engineering services for Plat Division and Survey in connection with the Pct. #4 Justice Center Project.
D.
County Judge's Office
1.
AI-80830
Acceptance and approval of Supplemental Agreement No. 1 for services under Work Authorization No. 2, Contract No. C-20-680-12-29 for Halff Associates, Inc., to include additional engineering services, resulting in an estimated cost increase in the amount of $__________ for the Electrical System Renovations to County Owned Buildings Project.
E.
Pct. 3
1.
AI-80828
Requesting approval of Change Order No.1 which results in a cost savings under [C-20-294-02-23] with REIM Construction, Inc. for Hidalgo County Precinct No.3 - Mile 3 N Road Project (Tom Gill Road to FM 492 [Goodwin Road]) as agreed upon all by all parties and subject to receipt of TXDOT letter of concurrence.
F.
Pct. 4
1.
AI-80863
A. Requesting approval to subcontract Halff Associates, Inc., for survey services for Design, Renovation, and Construction of Pueblo de Palmas Park project;
B. Requesting approval of Supplemental Agreement #1 to Work Authorization #1 for C-20-596-03-02, with Chanin Engineering, LLC, for the Design, Renovation, & Construction of Pueblo De Palmas Park in Precinct 4 to include survey services with an increase of $3,200.00.
B. Requesting approval of Supplemental Agreement #1 to Work Authorization #1 for C-20-596-03-02, with Chanin Engineering, LLC, for the Design, Renovation, & Construction of Pueblo De Palmas Park in Precinct 4 to include survey services with an increase of $3,200.00.
G.
County Clerk
1.
AI-80857
Requesting approval for Mr. Arturo Guajardo or designated County Clerk personnel to execute the application with Sorenson to obtain Video Relay Services.
19.
Executive Office:
A.
Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
B.
AI-80817
Ratification of Texas Water Code Section 15.005 Memorandum of Understanding between the City of La Villa and Hidalgo County
20.
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
A. County response to disaster/health emergency:
1. CARES Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
A.
Real Estate Acquisition
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
D.
AI-80847
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Camp
E.
AI-80823
Claim of Alma E. De La Rosa
22.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
23.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Discussion, consideration and possible action regarding response to public health emergency
D.
AI-80848
Deliberation regarding the following Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087: Project Camp
E.
AI-80824
Claim of Alma E. De La Rosa
24.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
25.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
26.
Adjourn