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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING June 1, 2021 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
County Judge's Office:
A.
AI-81071
Approval of Proclamation declaring the month of June 2021 as LGBTQ Pride Month.
7.
District Attorney's Office:
A.
AI-80937
DA-Victim Assistance Program Grant (VAP)(1281):
Approval to submit a VAP Grant #2924303 budget adjustment to the Office of the Governor (OOG).
Approval to submit a VAP Grant #2924303 budget adjustment to the Office of the Governor (OOG).
8.
Sheriff's Office:
A.
AI-80943
Sheriff's Federal Sharing - US Treasury (Fund 1228)
Approval of Certification of Revenues by the County Auditor for 2021 Equitable
Sharing received from the Department of Treasury in the amount of $35,000.00
and appropriation of same.
Approval of Certification of Revenues by the County Auditor for 2021 Equitable
Sharing received from the Department of Treasury in the amount of $35,000.00
and appropriation of same.
9.
Constable Pct. #2:
A.
AI-81057
Discussion, consideration and approval to appoint Cristina B. Sanchez as a Deputy Constable by Constable Martin N. Cantu, Constable Pct. 2 in accordance with Texas Local Government Code Section 86.011.
10.
Constable Pct. #3:
A.
AI-80952
Constable Pct.3 (1230)
Approval of the 2021 Appropriation of Hidalgo County Constable Pct.3 Chapter 59 Fund in the amount of $36,981.65.
Approval of the 2021 Appropriation of Hidalgo County Constable Pct.3 Chapter 59 Fund in the amount of $36,981.65.
B.
AI-80950
Constable Pct.3 (1257)
Approval of the 2021 Appropriation of Hidalgo County Constable Pct.3 Federal Sharing US Treasury Fund in the amount of $2,946.65
Approval of the 2021 Appropriation of Hidalgo County Constable Pct.3 Federal Sharing US Treasury Fund in the amount of $2,946.65
11.
Human Resources:
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
B.
AI-80961
County Court-at-Law #1 (1100):
Approval to create one (1) temporary full-time position effective upon Commissioners Court approval and ending 07/30/2021:
Approval to create one (1) temporary full-time position effective upon Commissioners Court approval and ending 07/30/2021:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Create | 021-001 | T006 | Bailiff I (CC) | 11 |
C.
AI-81058
Pct. 4 Administration (1200):
Approval of the following personnel actions, effective upon Commissioners Court approval:
Approval of the following personnel actions, effective upon Commissioners Court approval:
| Action | Dept./ Prg. | Slot # | Position Title | Grade |
| Delete | 124-005 | 0007 | Administrative Assistant IV | 10 |
| Delete | 124-005 | 0011 | Clerk III | 05 |
| Create | 124-005 | 0014 | Coordinator IV | 15 |
12.
Urban County:
A.
AI-81013
Consideration and approval of Construction Contract Change Order for the City of Edcouch Street Improvements Project. Change Order No. 1 will increase the current construction contract with RBM Contractors, LLC, in the amount of $54,192.35, and authorize the County Judge to sign any and all documents associated with the Change Order
B.
AI-81027
"Subject to Compliance with HB 1295", the Urban County Program is requesting approval to purchase equipment from W.W. Grainger, Inc. for Hidalgo County Precinct No. 2 in the amount of $4,807.60. UCP Fiscal Year 33 (2020) Precinct No. 2 Street Improvement funds will be utilized.
C.
AI-81028
"Subject to Compliance with HB 1295", the Urban County Program is requesting approval to purchase fill sand from VMK Materials for Hidalgo County Precinct No. 2 in the amount of $28,180.90. UCP Fiscal Year 33 (2020) Precinct No. 2 Street Improvement funds will be utilized.
D.
AI-81024
"Subject to Compliance with HB 1295", the Urban County Program is requesting approval to purchase equipment from The Playwell Group for the City of Mercedes Park in the amount of $35,553.41. UCP Fiscal Years 33 (2020) City of Mercedes funds will be utilized
13.
Health & Human Services Department:
A.
Health Care Funding District:
1.
AI-80912
A. Discussion, consideration and approval to draw down funds for PYG 5 Advanced Comprehensive Hospital Increased Reimbursement Program (CHIRP) Payment in the amount to be determined by Health & Human Services Commission (HHSC) instructions from the Local Provider Participation Fund (LPPF) with a transfer date of 06-07-21 and a settlement date of 06-08-21.
B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instructions.
C. Approval of Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions.
B. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC instructions.
C. Approval of Appropriation of funds from the LPPF in the amount to be determined by HHSC instructions.
14.
Planning Department:
A.
AI-81033
1.
PIPELINE AND UTILITY PERMIT
a. Applicant: Member Construction LLC.
Legal Description: 40.00 acres being all of lots 3-6 Blk. 37 Santa Cruz Gardens Unit no. 2 (Ramseyer Road & Jasman Road) (Pct.4)
Proposed improvement within Right-of-Way: One 60" RCP Storm sewer line extension approximately ½ mile east of proposed Sol Alegre Subdivision along the south side of Ramseyer Road open cut crossing Jasman Road.
a. Applicant: Member Construction LLC.
Legal Description: 40.00 acres being all of lots 3-6 Blk. 37 Santa Cruz Gardens Unit no. 2 (Ramseyer Road & Jasman Road) (Pct.4)
Proposed improvement within Right-of-Way: One 60" RCP Storm sewer line extension approximately ½ mile east of proposed Sol Alegre Subdivision along the south side of Ramseyer Road open cut crossing Jasman Road.
15.
Precinct #1 - Comm. Fuentes:
A.
AI-81072
1. Discussion and approval of a resolution in support of The United States Army Corps of Engineers (USACE) proposed submittal of a proposed study entitled Lower Rio Grande Valley Watershed Assessment to the United States Congress under Section 729 of the Water Resources Development Act (WRDA) 2020.
2. Approval for Commissioner David L Fuentes to execute Lower Rio Grande Valley (LRGV) Watershed Assessment, WRDA 2020 Section 729 Letter of support.
2. Approval for Commissioner David L Fuentes to execute Lower Rio Grande Valley (LRGV) Watershed Assessment, WRDA 2020 Section 729 Letter of support.
16.
Budget & Management:
A.
AI-80935
Discussion, consideration, and approval of the Hidalgo County Accounts Receivable Collection & Write-off Policy.
B.
AI-81048
Discussion, Consideration and Approval to amend the Countywide Solid Waste Collection/Recovery Center Station Rules and Guidelines.
C.
AI-80978
1. Presentation and discussion on Hidalgo County Self-Insurance Program.
2. Approval of AETNA's Administrative Services Only (ASO) Fee Waiver in the amount of $200,000.
2. Approval of AETNA's Administrative Services Only (ASO) Fee Waiver in the amount of $200,000.
D.
Budget Appropriations:
1.
AI-80994
Pct. 1 Road & Bridge (1200):
Approval of 2021 appropriation of funds from the Road & Bridge unassigned fund balance for Pct. 1 Road & Bridge in the amount of $253,046.78 to fund various operating expenses.
Approval of 2021 appropriation of funds from the Road & Bridge unassigned fund balance for Pct. 1 Road & Bridge in the amount of $253,046.78 to fund various operating expenses.
2.
AI-81020
Pct.4 Rd Maint. (1200):
Requesting approval of Certification of Revenues by County Auditor in the amount $251,450.88 from the Drainage Improvement Project Reimbursements and appropriation/interfund transfer of the same.
Requesting approval of Certification of Revenues by County Auditor in the amount $251,450.88 from the Drainage Improvement Project Reimbursements and appropriation/interfund transfer of the same.
17.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-81075
Discussion, consideration and action on Amendment Nos. 11 & 14 [as drafted by Hon. J. Hawkins, Porter Hedges] between Hidalgo County and Architect, HDR Architecture, Inc., [C-16-141-10-31] to include the following Scopes of Work in connection with the "Construction of the New Hidalgo County Courthouse" Project:
A. Requesting approval of Amendment No.11:
B. Requesting approval of Amendment No.14:
C. Requesting authority for County Judge and/or (if applicable) Owner's Designated Representative to sign required documents.
A. Requesting approval of Amendment No.11:
| Amendment No.11 - [Phase 2] | |
| Description | Cost |
| Comprehensive Site Demolition, Site Design & Procurement Scope * Including Sub-Consultants and Expenses Task 1 - Design (Assumed to be 4 Months) Task 2 - Procurement (Assumed to be 6 Months) |
$346,787.00 |
| Construction Contract Administration Scope [CCA] * Including Sub-Consultants and Expenses Task 3 - CCA (Assumed to be 10 Months) Demo Work Portion - (Assumed to be 4 Months) Construction Site Work - (Assumed to be 6 Months) |
$29,407.00
(Monthly Fee)
$63,598.00 (Monthly Fee) |
| TOTAL FOR AMENDMENT 11 | $ 846,003 |
B. Requesting approval of Amendment No.14:
| Amendment No.14 - Mechanical Screen Wall | |
| Redesign of Mechanical Screen Wall *Re-engineered the design for easier transport of the Mechanical Screen Wall up to the roof, as there is no crane on site now. Redesign (Assumed to be 3 weeks) |
$29,350.00 |
C. Requesting authority for County Judge and/or (if applicable) Owner's Designated Representative to sign required documents.
2.
AI-80981
Requesting authority to advertise and approval of the Draft Procurement Packet (ie., specifications-requirements, legal notice, draft service agreement, etc.) for Hidalgo County "Section 125 Voluntary Insurance Products" RFP 2021-150-06-28-ABV including the re-advertising when/if applicable subject to legals approval.
B.
Pct. 2
1.
AI-81063
Requesting acceptance and approval of the Certificate of Substantial Completion, reflecting the date of December 31, 2019, submitted by Clore Construction, LLC, awarded contractor for the Pct 2 Regional Linear Park Project - Phase 1, and as certified by the project engineer, L&G Engineering under Contract No. C-16-378-02-21.
C.
Pct. 3
1.
AI-81049
A. Ratification of the termination of Hidalgo County agreement with Hidalgo County Emergency Services Foundation d/b/a Hidalgo County E.M.S. [Contract #19-032] effective May 28, 2021];
B. Recommendation to reject the sole proposal received for "Emergency Ambulance Services for Unincorporated Areas in Precinct 3" RFP 2021-0457-05-19;
C. Discussion, consideration and ratification of Interlocal Cooperation Agreement with City of Pharr - Pharr EMS for 911 Emergency Medical Services and Emergency Medical Priority Dispatching within Hidalgo County Commissioner's Precinct #3 Service Areas as identified in Exhibit "A" effective 05-28-21.
B. Recommendation to reject the sole proposal received for "Emergency Ambulance Services for Unincorporated Areas in Precinct 3" RFP 2021-0457-05-19;
C. Discussion, consideration and ratification of Interlocal Cooperation Agreement with City of Pharr - Pharr EMS for 911 Emergency Medical Services and Emergency Medical Priority Dispatching within Hidalgo County Commissioner's Precinct #3 Service Areas as identified in Exhibit "A" effective 05-28-21.
D.
Pct. 4
1.
AI-81001
Requesting approval of Supplemental Agreement #1 to amend contract # C-21-0441-04-20 and Work Authorization #1 with GDJ Engineering for the Design of Beacon Lights for 10th Street to read The Design of Beacon Lights for the Intersections of 10th St./Chapin St. and Depot Rd./Rogers Rd.
E.
Health & Human Services Dept.
1.
AI-81008
Acceptance of proposal and approval Work Authorization #2 provided/submitted by SAMES, Inc. for the Civil Engineering and Surveying Services for the addition of a parking area south of the proposed Testing/Bio-Safety Laboratory facility, a canopy cover for an existing parking area South of the new parking area, and additional lighting for the existing parking areas on the East side of the Hidalgo County Health Department in the total amount of $13,047.50.
F.
Facilities Management
1.
AI-81026
Acceptance and approval of proposal provided by Herrcon, LLC Job Order Contractor awarded under Buyboard Contract 581-19 [Exp. 03/31/2024] for Repairs, Renovations and Alterations required for the Electrical System Renovations to County Owned Buildings Project.
G.
Sheriff's Office
1.
AI-80979
Authority to exercise the second of two (2) one (1) year extension option as provided under the current contract for "Drug & Alcohol Testing Services" for Hidalgo County Sheriff's Department under the same rates, terms, and conditions with Lab Services, Inc. [E-21-070-06-01].
2.
AI-80926
A. Requesting authority to exercise the fifth (5) of the ten (10) extensions with the Geo Group, Inc. for the "Housing of Inmates" for Hidalgo County Sheriff's Office;
B. Requesting approval to accept price increase of $1.18 per inmate, per day to a proposed daily rate of $60.18 due to standard cost of living rate (CPI) increase of 2% beginning at the start of the extension date (June 17, 2021).
B. Requesting approval to accept price increase of $1.18 per inmate, per day to a proposed daily rate of $60.18 due to standard cost of living rate (CPI) increase of 2% beginning at the start of the extension date (June 17, 2021).
H.
Co. Wide
1.
AI-81016
Requesting authority to advertise with approval of RFB procurement packet (i.e., specifications-requirements, contract etc.,) as attached hereto for H.C. "Full Service Brush/Debris Clearance and Removal" including the re-advertising when/if necessary or applicable with any subsequent modifications/changes recommended by Chiefs of Staff and subject to HC/DA/Civil Section final review as to legal form prior to distribution of packets to requesting vendors.
18.
Executive Office:
A.
Presentation for discussion of the following:
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects
2) Emergency situations occurring since last agenda meeting
B.
AI-80982
1. Approval of Interlocal Agreement for services by and between Hidalgo County and the Alliance for I-69 Texas
2. Approval to pay 2021 membership dues to RGV Mobility Task Force (RGV Partnership) Alliance for I-69 in the amount of $8,620.00 with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor
2. Approval to pay 2021 membership dues to RGV Mobility Task Force (RGV Partnership) Alliance for I-69 in the amount of $8,620.00 with authority for County Treasurer to issue check once auditing procedures are completed by County Auditor
19.
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
A. County response to disaster/health emergency:
1. CARES Act Funds
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
20.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
A.
Real Estate Acquisition
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
D.
AI-80987
Claim of Rodolfo Silva
E.
AI-81005
Claim of Jorge Sanchez
21.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
22.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Discussion, consideration and possible action regarding response to public health emergency
D.
AI-80988
Claim of Rodolfo Silva
E.
AI-81006
Claim of Jorge Sanchez
23.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
24.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
25.
Adjourn