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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS June 1, 2021 9:45 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -81070
Discussion and possible action to enter into a Interlocal Cooperation Agreement with City of Harlingen for Participation in a Regional Watershed Flood Protection Planning Study, Subject to Legal Review. Amount to be committed is $20,000.00 or in-kind services up to stated amount.
B.
AI -81076
Requesting authority to advertise and approval of RFP procurement packet [i.e. requirements, legal notice,draft requirement agreement, etc.] as attached hereto for: "Title Company Services -Pool" on an as needed basis, including the re-advertising of project in the event no responses are received, or proposals are rejected and project is still required. (RFP No.: HCDD1-21-029-06-23-MSS)
C.
AI -81069
1. Requesting approval to accept CSP response and award a negotiated Construction Contract to the highest ranked Contractor meeting all specified requirements, Castle Enterprise, LLC for CSP No. HCDD1-21-017-05-19 "Weslaco Drain Improvement (Proposed Additional 10' x 10')," in the amount of $1,207,662.24 as approved for negotiations by the Board of Directors on Agenda Item No. 80957 on May 25, 2021. (Subject to Legal review and Compliance with HB1295).
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
D.
AI -81078
Requesting approval of final negotiated Professional Services Contract with Leonel Garza Jr. & Associates, LLC as it relates to On-Call Real Estate Appraisal Services for Hidalgo County Drainage District No.1 Projects. Approved for negotiations by HCDD1 Board of Directors on May 25, 2021, Agenda Item# 80956 . (Subject to Legal Review and Compliance to HB1295)(Contract # C-HCDD1-21-028-06-01)
E.
AI -81061
Requesting approval of final negotiated Professional Services Agreement No. C-HCDD1-21-026-06-01, with B2Z Engineering, LLC, as it relates to Professional Construction Materials Testing (CMT) Services On-Call (on an as needed basis) for Hidalgo County Drainage District No.1 Projects (subject to Legal Review). Approved for negotiations by the HCDD1 Board of Directors on AI# 80955(05/25/21).
F.
AI -81060
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Surveying Services.
2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Surveying Services On-Call (on an as needed basis) required for Hidalgo County Drainage District Projects.
3. Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Surveying Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Surveying Services On-Call (on an as needed basis) for Hidalgo County Drainage District Projects.
2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Surveyors for the purpose of ranking by HCDD1 Board of Directors in connection with Professional Surveying Services On-Call (on an as needed basis) required for Hidalgo County Drainage District Projects.
| (C-HCDD1-21-018-00-00 | ||
| FIRM NAME | SCORE | RANK |
| Gilbert J. Guerra dba Rio Delta Engineering | 97.67 | |
| KCI Technologies, Inc. | 95.67 | |
| TEDSI Infrastructure Group, Inc. | 95.33 |
3. Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Surveying Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of Professional Surveying Services On-Call (on an as needed basis) for Hidalgo County Drainage District Projects.
6.
2018 Bond Referendum Projects:
A.
AI -81054
3 3/4 Mile Rd. & Schuerbach Rd. Budget - 502
1. Approval of Application For Payment No. 6 in the amount of $115,643.25 from Gonzalez Engineering & Management, LLC pertaining to Construction Contract No. HCDD1-20-040-09-08. Project Engineer Javier Hinojosa Engineering. PO#640791
South Lateral Drain - Budget 534
2. Approval of Application For Payment No. 4 in the amount of $288,918.68 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-20-009-07-07. Project Engineer Halff & Associates, Inc.. PO#640528-21
1. Approval of Application For Payment No. 6 in the amount of $115,643.25 from Gonzalez Engineering & Management, LLC pertaining to Construction Contract No. HCDD1-20-040-09-08. Project Engineer Javier Hinojosa Engineering. PO#640791
South Lateral Drain - Budget 534
2. Approval of Application For Payment No. 4 in the amount of $288,918.68 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-20-009-07-07. Project Engineer Halff & Associates, Inc.. PO#640528-21
B.
AI -81068
1. Requesting approval of
Supplemental Agreement No. 3 to the Professional Engineering Services Contract (C-HCDD1-19-046-07-01), with Guzman & Munoz Engineering and Surveying, Inc., for the project:
"Malone Drive & Pomelo Road (Project #18) and Old La Blanca & Mile 10 N (Project #28) -2018 Bond Referendum Projects", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of
August 31 , 2021 , (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-046-07-01), with Guzman & Munoz Engineering and Surveying, Inc., for the project: "Malone Drive & Pomelo Road (Project #18) and Old La Blanca & Mile 10 N (Project #28) -2018 Bond Referendum Projects", to reflect a revised period of service to end on August 31, 2021 , (subject Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-046-07-01), with Guzman & Munoz Engineering and Surveying, Inc., for the project: "Malone Drive & Pomelo Road (Project #18) and Old La Blanca & Mile 10 N (Project #28) -2018 Bond Referendum Projects", to reflect a revised period of service to end on August 31, 2021 , (subject Legal review and compliance with HB1295).
C.
AI -81065
1. Requesting approval of
Supplemental Agreement No. 2 to the Professional Engineering Services Contract (C-HCDD1-19-019-03-26), with SAMES, Inc., for the project:
"
FM 493 & Country Road -2018 Bond Referendum Project #12
", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of
October 14 , 2022 (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-019-03-26), with SAMES, Inc., for the project: " FM 493 & Country Road -2018 Bond Referendum Project #12", to reflect a revised period of service to end on October 14 , 2022 (subject Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-019-03-26), with SAMES, Inc., for the project: " FM 493 & Country Road -2018 Bond Referendum Project #12", to reflect a revised period of service to end on October 14 , 2022 (subject Legal review and compliance with HB1295).
7.
General Fund:
A.
AI -81053
Requesting approval of a budget amendment in the amount of $187,000 out of the District's General Fund in order to pay the the issuance cost from the Unlimited Tax Improvement Bonds, Taxable Series 2021 Bonds.
8.
Human Resources:
A.
AI -81062
Approval of the following personnel actions, effective June 2, 2021:
| Action | Dept.# | Slot# | Current Position Title | Current Grade | Requested Position Title | Requested Grade |
| Reclassification | 000 | 150 | Maintenance I | 5 | Clerk I | 5 |
| Reclassification | 000 | 151 | Maintenance I | 5 | Clerk I | 5 |
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
10.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
11.
Adjourn