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Agenda for CC REGULAR AGENDA SPECIAL MTG

AGENDA
HIDALGO COUNTY
COMMISSIONERS COURT MEETING
June 25, 2021
10:00 A.M.
                                          

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:

In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location.  As a result, all or some government officials may participate via videoconference.  Additionally, members of the public are encouraged to watch the meetings online, at:
www.hidalgocounty.us/HClive

To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.

1.
Roll Call
 
2.
Pledge of Allegiance
 
3.
Prayer
 
4.
Approval of Consent Agenda
 
5.
Open Forum
 
6.
District Attorney's Office:
 
A.
AI-81330
DA's Office - Domestic Violence High Risk Team Grant Program (DVHRT) (1281): 
1. Requesting approval to apply for the FY 2022-2023 Domestic Violence High Risk Team Grant Program (DVHRT) with the Office of the Attorney General (OAG).
2. Requesting approval of Resolution designating the County Judge as the Authorized Official and for a Commissioner to sign document.
3. Requesting approval of Statement Supporting Submission of the Application document and for the County Judge to sign it.
 
B.
AI-81332
DA's Office - Sexual Assault Service Program Grant (SASP)(1281):
1. Requesting approval to apply for the FY 2022-2023 Sexual Assault Services Program Grant (SASP) with the Office of the Attorney General (OAG).
2. Requesting approval of Resolution designating the County Judge as the Authorized Official and for a Commissioner to sign document.
3. Requesting approval of Statement Supporting Submission of the Application document and for the County Judge to sign it.
 
C.
AI-81305
DA-Victim Assistance Program Grant (VAP)(1281):
Approval to submit a VAP Grant #2924303 budget adjustment to the Office of the Governor (OOG).
 
7.
Sheriff's Office:
 
A.
AI-81327
1. Approval and authorization for the Hidalgo County Sheriff's Office to continue participation in the Texas LESO Program.
2. Authorization for County Judge and County Sheriff, as authorized officials to sign the required documents.
 
8.
Constable Pct. #3:
 
A.
AI-81319
Discussion, consideration, and approval to appoint Rolando N. Torres as Reserve Deputy Constable by Lazaro Gallardo, Jr. Constable Pct.3, in accordance to the Texas Local Government Code Section 86.012
 
9.
Veterans Services:
 
A.
AI-81345
 FY 2022 Texas Veterans Commission (TVC) "Broken Arrow" Grant (1283):
 1.  Approval to accept the FY 2022 "Broken Arrow" grant award, from the Texas Veterans Commission (TVC) for the period 07/01/2021 to 06/30/2022 with authority for County Judge, as authorized official to sign required documents.

 2.  Approval of certification of revenues by County Auditor in the amount of $500,000.00 and appropriation of same.
 
10.
Human Resources:
 
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
 
B.
AI-81380
Elections (1100)
1. Approval to extend fourteen (14) temporary full-time positions for 27 weeks beginning 07/01/2021 through 12/31/2021:
Action Dept./ Prg. Slot # Position Title Grade
Extend temporary full-time position 130-001 T220 - T229 Clerk I 01
Extend temporary full-time position 130-001 T230 - T233 Elections Surveyor Technician 04

2. Approval to waive the posting, hiring and enrollment procedures and transfer the employees listed in Exhibit A effective 07/01/2021.
 
 
C.
AI-81350
WIC (1292)
Approval of the following personnel action effective next full pay period 07/05/2021:
Action Dept./Prg Slot # Position Title Grade
Create 350-001 0274 Registered Dietitian II 14
 
D.
AI-81328
Pct. 3 Parks (1100)/ Pct. 3 Sanitation (1100)/ Pct. 3 Road Maintenance (1200):
1. Approval of the following personnel actions, effective upon Commissioners Court approval:
Action Dept./ Prg. Slot # Position Title Grade
Delete 123-001 0021 Maintenance I 03

2. Approval of the following personnel actions, effective upon Commissioners Court approval:
Action Dept./ Prg. Slot # Position Title Grade Supplemental Allowance
Add Supplemental Allowance 123-005 0109 Tire Repair Specialist II 07 $3,600.00
Add Supplemental Allowance 123-049 0017 Maintenance II 05 $3,000.00
Add Supplemental Allowance 123-001 0048 Truck Driver III 08 $1,000.00

3. Approval of the following personnel actions, effective upon Commissioners Court approval:
Action Dept./ Prg. Slot # Current Position Title Current Grade Proposed Position Title  Proposed Grade
Reclassification 123-008 0005 Maintenance I 03 Maintenance III 07
Reclassification 123-005 0080 Equipment Operator I 06 Equipment Operator II 08
Reclassification 123-001 0033 Equipment Operator I 06 Supervisor I 09
 
E.
AI-81349
JP 3-1 (1100)
Approval of the following personnel actions effective next full pay period 07/05/2021:
Action Dept./Prg. Slot # Position Title Grade
Delete 065-001 0006 Clerk III 05
Create 065-001 0008 Clerk IV 07
 
F.
AI-81376
CCL#3 Probate Court (1100)
Approval to create one (1) temporary part-time position effective upon Commissioners Court approval and ending 12/31/2021:
Action Dept./ Prg. Slot # Position Title Grade
Create 023-001 T010 Assistant Probate Auditor 07
 
11.
Urban County:
 
A.
AI-81323
Subject to Compliance with HB 1295, requesting consideration and action to award and enter into a construction contract with GNH Company LLC, the lowest responsible bidder in the amount of $99,051.00 utilizing La Villa Street Improvements, UCP funds from Fiscal Years FY 33 (2020).
 
B.
AI-81321
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services- Construction Material Testing;

2. Presentation of the scoring grid for the purposes of ranking by Hidalgo County Commissioners Court of at least three (3) Construction Material Testing Firms from the County's approved "pool" as graded and evaluated by the City of Palmview, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program Year 33 (2020) Palmview Street Improvement Project funds
Professional Service Firm Grade Ranked
Raba Kistner, Inc. 92%  
L & G Consulting Engineers, Inc. 91.67%  
Earth Co.Inc. 81.67%  

3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of                     for the provision of Construction Material Testing Services for an Urban County Program Year 33 (2020) Palmview Street Improvements project.
 
 
C.
AI-81366
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code 262.024 (a)(4) for Professional Engineering Services

2. Presentation of the scoring grid for the purposes of ranking by Hidalgo County Commissioner's Court  of at least three (3) Construction Materials Geo-Technical Testing engineering firms from the County's approved "pool" as graded and evaluated by the City of Granjeno, Urban County Program, and Hidalgo County Purchasing Department, in connection with and funded through Hidalgo County Urban County Program and the City of Granjeno for the Public Facility Improvement project
Professional Service Firm Grade Ranked
Raba Kistner Inc. 97%  
B2Z Engineering, LLC 93.66%  
Terracon Consultants, Inc. 93.33%  

3. Authority to negotiate a professional engineering service contract with the No. 1 ranked firm of ____________________ for the provision of Construction Materials Geo-technical Testing Service for an Urban County Program Public Facility Improvement Project. Funds utilized are from City General Funds.
 
12.
Health & Human Services Department:
 
A.
Health Care Funding District:
 
1.
AI-81292
a. Discussion, consideration and approval to draw down funds for Demonstration Year 10 DSRIP Payment  IGT  in the amount to be determined by HHSC instructions from the  Local Provider Participation Fund (LPPF) with a tentative transfer date of 7-05-21 and a settlement date of 7-06-21. 
b. Approval of Certification of Revenues as certified by the County Auditor from the LPPF in the amount to be determined by HHSC final instructions.
c. Approval of Appropriation of funds from the LPPF in the amount to be determined by HHSC final instructions.
 
13.
Head Start Program:
 
A.
AI-81301
Discussion/Approval of Request to Enter into a Two (2) Year Revised and Restated Memorandum of Understanding (MOU) for School Readiness Partnership Model ( SRPM) between Hidalgo County Head Start Program and Hidalgo Independent School District
 
B.
AI-81302
Discussion/Approval of Request to Enter into a Three (3) Year Revised and Restated Memorandum of Understanding (MOU) for School Readiness Partnership Model ( SRPM) between Hidalgo County Head Start Program and Mercedes Independent School District
 
C.
AI-81300
1.  Discussion/Approval of Relocation of Center at Western Road to Juan Seguin Elementary in La Joya Independent School District (ISD)

2.  Discussion/Approval of Request to Enter into a Memorandum of Understanding (MOU) for School Readiness Partnership Model ( SRPM) between Hidalgo County Head Start Program and La Joya ISD at District Elementary Campus (Seguin)

3.  Discussion/Approval of Request to Enter into a Five (5) Revised and Restated Memorandum of Understanding (MOU) for School Readiness Partnership Model ( SRPM) between Hidalgo County Head Start Program and La Joya Independent School District
 
D.
AI-81299
1.  Discussion/Approval of Relocation of Centers in McAllen Independent School District (ISD), Navarro Head Start and Bonham Head Start Centers to Alvarez Elementary, Thigpen Zavala Elementary and Escandon Elementary

2.  Discussion/Approval of Request to Enter into a Five (5) Year Revised and Restated Memorandum of Understanding (MOU) for School Readiness Partnership Model ( SRPM) between Hidalgo County Head Start Program and McAllen ISD
 
E.
AI-81298
Discussion/Approval of the Following nine (9) Hidalgo County Head Start Program 2021-2022 Program Plans
1. Child Nutrition 4. Health Services 7. Special Services
2. Education Services 5. Human Resources 8. Transition Services
3. Family Services 6. Mental Health Services 9. Transportation Services
 
14.
Planning Department:
 
A.
AI-81315
1. Preliminary Approval
a. Western Oaks Phase II Subdivision- Pct. 3 (Evert Enterprises, Inc.) (Abram Road & Mile 6 North Road)
 No. of Lots: 15 Single Family
 Flood Zone: X
 Estimated Number of Streetlights:6
 Filling Stations:3
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by new drain ditch.
 ETJ: Yes, approved by the City of Mission.
 Water: Yes, provided by Agua SUD
 Sewer: Yes, OSSF'S
 Paved: Yes, Abram Road and 1 internal street to be paved.
 
b. Highland Manor Phase 2 Subdivision- Pct. 1 (DASC Investments, LLC.) (Mile 5 ½ West Road & Mile 11 North Road)
 No. of Lots: 18 Single Family
 Flood Zone: X
 Estimated Number of Streetlights:6
 Filling Stations:3
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
 ETJ: Yes, approved by the City of Weslaco.
 Water: Yes, provided by North Alamo Water Supply Corporation.
 Sewer: Yes, OSSF'S.
 Paved: Mile 5 ½ West Road and 1 internal street to be paved.
 
c. Villas West Phase I Subdivision- Pct. 3 (Mile Seven Rodney LLC.) (Tom Gill Road & Mile 7 Road)
 No. of Lots: 75 Single Family , 13 Commercial
 Flood Zone: X
 Estimated Number of Streetlights:18
 Filling Stations:6
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by new drain ditch.
 ETJ: No, Rural Area.
 Water: Yes, provided by Agua SUD
 Sewer: Yes, OSSF'S.
 Paved: Yes, Mile 7 Road is paved and 6 internal streets to be paved.
 
d. Puente Del Sur Subdivision- Pct. 1 (Puente Del Sur, LTD.) (Ponciano Drive & Soderquist Road)
 No. of Lots: 134 Single Family
 Flood Zone: B
 Estimated Number of Streetlights:20
 Filling Stations:16
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by widening the existing drain ditch.
 ETJ: Yes, approved by the City of Donna.
 Water: Yes, provided by North Alamo Water Supply Corporation
 Sewer: Yes, OSSF'S.
 Paved: Yes, Ponciano Drive and Mile 4 ½ North Road are paved.Soderquist Road and 8 internal streets to be paved.
 
2. Final Approval
a. Tierra Valverde Subdivision- Pct. 1 (La Media Luna Partners, LLC.) (Valverde Road & Canton Road)
 No. of Lots: 23 Single Family
 Flood Zone: C
 Number of Streetlights:3
 Filling Stations:1
 Drainage: Yes, Drainage will be provided by storm sewer system and detention will be provided by proposed drain ditch.
 ETJ: Yes, approved by the City of Donna.
 Water: Yes, provided by North Alamo Water Supply Corporation
 Sewer: Yes, OSSF'S have been installed.
 Paved: Yes, Valverde Road and 1 internal street are paved.
 
15.
Precinct #1 - Comm. Fuentes:
 
A.
AI-81387
Approval of proclamation honoring Emma Arndt.
 
 
B.
AI-81388
Approval of proclamation honoring Brandon Figueroa.
 
16.
Precinct #2 - Comm. Cantu:
 
A.
AI-81142
Requesting approval to issue a check payable to Lonestar Pipeline Company, LLC, in the amount of $32,335.00 for the utility relocation of a gas line in accordance with the Advance Funding Agreement for the Pct 2 Dicker Road Reconstruction Project (CSJ:0921-02-312) approved by CC 4/9/19 AI#69798.
 
17.
Budget & Management:
 
A.
AI-81377
Presentation, discussion and possible action on American Rescue Plan Act (ARPA) Coronavirus State and Local Fiscal Recovery Funds. 
 
B.
Budget Appropriations:
 
1.
AI-81385
2020 General Fund & Special Revenue Fund - Capital Leases (Various Departments):
A. Approval of certification of revenues, as certified by the County Auditor, to fund capital lease expenses.
B. Approval of 2020 appropriation of revenues and expenses to fund capital lease expenses.
C. Approval of 2020 transfers to fund capital lease expenses. 
 
2.
AI-81365
Pct. 2 Road & Bridge (1200):
Approval of 2021 appropriation of funds from the Road & Bridge unassigned fund balance for Pct. 2 Road & Bridge in the amount of $1,459,344.71 to fund various operating expenses.
 
3.
AI-81354
District Attorney CCP59 (1223):
Approval of 2021 appropriation of funds in the amount of $131,032.47 to fund salaries and fringes expenses.
 
18.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
 
A.
Pct. #1:
 
1.
AI-81375
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4): a professional service;

B.  Presentation of scoring grid, for the purpose of ranking by HCCC, of firms graded through the County's Pool of Professional  Appraisal Services for "Charles Green Bridge Project" in Precinct No. 1;  
  Leonel Garza Jr. & Associates CBRE, Evaluation & Advisory Services Professional Appraisal Services, Inc.
Evaluator No.1 98 94 92
TOTAL      
RANKING      

C. Authority for the Purchasing Department to negotiate a Professional Appraisal Services agreement commencing with the No. 1 ranked firm of _____________________ for Professional Appraisal Services for "Charles Green Bridge Project" in Precinct No.1.
 
2.
AI-81379
A. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4): a professional service;

B.  Presentation of scoring grid, for the purpose of ranking by HCCC, of firms graded through the County's Pool of Professional  Appraisal Review Services for "Charles Green Bridge Project" in Precinct No.1; and 

C. Authority for the Purchasing Department to negotiate a Professional Appraisal Review Services agreement commencing with the No. 1 ranked firm of _____________________ for Professional Appraisal Review Services for "Charles Green Bridge Project" in Precinct No.1.
 
B.
Pct. 2
 
1.
AI-81378
Requesting approval to reject all bids received for RFB 2021-338-04-07-JDC: Las Milpas Road Bridge & Traffic Signal Installation Project, as all bids received were over budget and the project will be re-advertised with revisions to the procurement packet.
 
2.
AI-81369
A. Requesting exemption from competitive bidding requirements  under the Texas Local Government code, Section 262.024 (A) (4) professional services;

B. Presentation of scoring grid (for the purposes of ranking by CC) the firms graded and evaluated through the County approved "pool" of professional engineering service providers for " ON CALL" Precinct No. 2 Projects;
  GDJ Engineering Cruz-Hogan  Javier Hinojosa Engineering
Evaluator
No. 1
96 95 93
Rank      
 
C. Authority for the Purchasing Department to negotiate a professional engineering services agreement commencing with the No. 1 ranked firm of _____________________ for Professional Engineering services for "ON CALL & AS NEEDED" basis for Precinct No. 2 Projects.
 
3.
AI-81368
Acceptance and approval to execute the final form of a professional engineering services agreement (subject to HC/DA/Civil Section approval as to legal form) for the provision of: (ON-CALL) Professional Engineering Services with Quintanilla, Headley & Associates, Inc.  [approved for negotiations CC 3/23/21] for projects located in Precinct No. 2, and subject to compliance with Form 1295.
 
C.
Pct. 4
 
1.
AI-81357
A.  Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for professional service;

B.  Presentation of scoring grid, for the purpose of ranking by HCCC, of firms graded through the County's Pool of Professional Engineering Services for Trenton Roadway Improvements from I-69C (US 281) to FM 1423 (Val Verde Road) for Precinct 4; and 
  Alpha Infrastructure Engineering, PLLC J & R Engineering, LLC TEDSI Infrastructure Group, LLC
Evaluator 1 80 77 87
Evaluator 2 91 89 97
TOTAL 171 166 184
RANKING      
C.  Requesting authority for the HC Purchasing Department to negotiate a Professional Engineering Services Agreement commencing with the number one ranked firm of _______________________.
 
2.
AI-81290
Requesting action to award bid and approval of contract C-21-008-06-25 [including TxDOT concurrence letter] and subject to HC/DA/Civil Section final review as to legal form with Texas Cordia Construction, LLC for "North Alamo Road Realignment Project (From FM1925 (Monte Cristo Road) to 0.54 miles North of FM1925 located in Precinct No. 4, in the amount of $615,015.33. 
 
D.
Sheriff's Office
 
1.
AI-81359
Sheriff's Office: Requesting approval of the purchase of fifteen (15) 2021 Ford Explorer Police Interceptor Utility Vehicles, with accessories in the amount of $512,321.25, through the County's membership/participation with Goodbuy Cooperative Contract #21-8F000  from Silsbee Ford subject to compliance with Form 1295 and full pride verification, if applicable..
 
2.
AI-81346
Presentation of the responsible vendor submitting the lowest and best bid and approval of contract document w/# C-2021-0415-06-25 [if required/issuance of a Purchase Order to evidence transaction or both] to Investa Property Maintenance, LLC. DBA U.S. Lawns McAllen, in connection with RFB #2021-0415-06-09-JAG titled: "Lawn Care Services for Sheriff's Office Facilities"
 
3.
AI-81252
Approval to purchase Equipment, Accesories & related suppllies for twenty one (21) new vehicles from Dana Safety Supply, Inc. dba Fleet Safety Equipment, through our membership/participation with Buyboard Contract 603-20 (exp 03/31/2023) through requisition 434902 in the amount of $221,821.22 for the Hidalgo County Sheriff's Office subject to 1295 compliance. 
 
E.
IT Department:
 
1.
AI-81381
Acceptance and approval of the lowest and best proposal received [through cooperative sealed quotes] for the purchase of network switches and installation services for the New County Courthouse from Insight Public Sector, Inc. through their cooperative awarded contracts with DIR and Omnia Partners in the total amount of $705,137.14, subject to final price verification and issuance of Purchase Order to evidence transaction. 
 
19.
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act and American Rescue Plan Act Fund s
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
 
20.
Executive Office:
 
A.
Presentation for discussion of the following: 
1) Update on ongoing county owned building construction, relocation and/or renovation repair projects 
2) Emergency situations occurring since last agenda meeting
 
21.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
 
A.
Real Estate Acquisition
 
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
 
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
 
D.
AI-81311
Claim of Bryan Bertos 
 
22.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."

B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
 
23.
Open Session:
 
A.
Real Estate Acquisition and appropriation for same
 
B.
Pending and/or potential litigation
 
C.
Discussion, consideration and possible action regarding response to public health emergency
 
D.
AI-81310
Claim of Bryan Bertos
 
24.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
 
25.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
 
26.
Adjourn