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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS June 15, 2021 9:45 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -81272
1. Discussion of the Hidalgo County Drainage District No. 1 Investment Policy
2. Approval of the 2021 First Quarter Investment Report
2. Approval of the 2021 First Quarter Investment Report
B.
AI -81249
Approval of a City of San Juan Annexation Municipal Service Plan Agreement in connection with the voluntary annexation of a 5.68 acre tract (consisting of a drainage ditch) previously approved by the Board on December 8, 2020 - AI - 78596.
C.
AI -81101
Requesting approval to exercise the District's sole option to renew/extend the contract for
''Flexible Base Material (Crushed Caliche) with
Terra Firma Materials, L.L.C., for a period of one (1) year, under the same, rates, terms, and conditions as stated in the contract number C-HCDD1-19-035A-06-18, with extension date effective June 18, 2021 through June 17, 2022.
D.
AI -81176
1. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024 (A) (4) a Professional Service;
2. Requesting approval for the District to negotiate a Professional Real Estate Appraisal and/or Appraisal Review Services Contract with George J. Salazar II, dba Appraisal Haus, from the District's approved pool of pre-qualified Real Estate Appraisers for the provision of Professional Real Estate Appraisal Services (on-call on an as needed basis) for Hidalgo County Drainage District No.1 projects.
2. Requesting approval for the District to negotiate a Professional Real Estate Appraisal and/or Appraisal Review Services Contract with George J. Salazar II, dba Appraisal Haus, from the District's approved pool of pre-qualified Real Estate Appraisers for the provision of Professional Real Estate Appraisal Services (on-call on an as needed basis) for Hidalgo County Drainage District No.1 projects.
E.
AI -81143
Requesting approval of Supplemental Agreement No. 1., to update the following listed items:
1) Reduce the project cost in the amount of $3,973.00
2) Replace ''Exhibit B-Scope of Work to be provided by owner'', with an updated Scope of Work
3) Replace ''Exhibit D-Project Schedule'', with a revised Project Schedule
In relation to the Agreement No. C-HCDD1-21-003-05-18 with Halff Associates, Inc. Professional Services for, "Regional Flood Plan for Region 15 Lower Rio Grande Regional Flood Planning Group (RFPG)". (Subject to Legal Review).
F.
AI -81103
Requesting authority to advertise and approval of procurement packet (i.e., legal notice,specifications, draft contract etc.,) as attached hereto for: Hidalgo County Drainage District No. 1
"Fuel-Gasoline and Diesel (On & Off Highway)", RFB No. HCDD1-21-014-07-07-ESZ,including the re-advertisement of project in the event bids are rejected or no bids are received & project is still required.
G.
AI -81217
Requesting authority to advertise and approval of RFB packet (requirements, specifications and plans) developed by Project Engineer, Omar Cano, PE,CFM, HCDD1 Engineer III for: Hidalgo County Drainage District No. 1 -"
Cesar Chavez and Texas Road Drainage Improvements" -
RFB No. HCDD1-21-011-07-07-RFV, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
H.
AI -81226
Requesting approval of final negotiated Professional Services Agreement No. C-HCDD1-21-025-06-15, with L&G Engineering, as it relates to Professional Construction Materials Testing (CMT) Services On-Call (on an as needed basis) for Hidalgo County Drainage District No.1 Projects (subject to Legal Review). Approved for negotiations by the HCDD1 Board of Directors on AI# 80955(05/25/21).
I.
AI -81250
Request approval of Invoice DD-14 in the amount of $138,490.52 from Hidalgo County Precinct No.1 for the first quarter of 2021 for equipment use. Payment is for the construction of the Mile 6 Weslaco, Mile 11 N. La Mesa, Progreso Pond, and Mile 12 N. Crossing.
6.
2018 Bond Referendum Projects:
A.
AI -81241
Requesting approval of a Budget Amendment in the amount of $7,922,954.40 in the Capital Projects Fund 134 - 2019 Bond Series for Construction Contracts and Work Authorizations relating to the 2018 Drainage Bond Program that have been approved by the Board of Directors.
B.
AI -81163
1. Requesting approval of
Supplemental Agreement No. 2 to the Professional Engineering Services Contract (C-HCDD1-19-042-08-13), with Izaguirre Engineering Group, LLC, for the project:
"Sunflower Drain - 2018 Bond Referendum Project #36", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of
November 15, 2021, (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-042-08-13), with Izaguirre Engineering Group, LLC, for the project: "Sunflower Drain - 2018 Bond Referendum Project #36", to reflect a revised period of service to end on November 15 , 2021, (subject Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-042-08-13), with Izaguirre Engineering Group, LLC, for the project: "Sunflower Drain - 2018 Bond Referendum Project #36", to reflect a revised period of service to end on November 15 , 2021, (subject Legal review and compliance with HB1295).
C.
AI -81182
1. Requesting approval of
Supplemental Agreement No. 3 to the Professional Engineering Services Contract (C-HCDD1-19-041-05-21), with Quintanilla, Headley, & Associates, Inc., for the project:
"J-08 Drain -2018 Bond Referendum Project #15-B", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of
September 31, 2022 (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-041-05-21), with Quintanilla, Headley & Associates, Inc., for the project: "J-08 Drain -2018 Bond Referendum Project #15-B", to reflect a revised period of service to end on September 31, 2022 (subject Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-041-05-21), with Quintanilla, Headley & Associates, Inc., for the project: "J-08 Drain -2018 Bond Referendum Project #15-B", to reflect a revised period of service to end on September 31, 2022 (subject Legal review and compliance with HB1295).
D.
AI -81184
1. Requesting approval of
Supplemental Agreement No. 2 to the Professional Engineering Services Contract (
C-HCDD1-19-009-03-26), with Quintanilla, Headley, & Associates, Inc., for the project:
"
Jackson Rd. Drain -2018 Bond Referendum Project #16
", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of
November 30, 2022 (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 of the Professional Engineering Services Contract ( C-HCDD1-19-009-03-26), with Quintanilla, Headley & Associates, Inc., for the project: " Jackson Rd. Drain -2018 Bond Referendum Project #16 ", to reflect a revised period of service to end on November 30, 2022 (subject Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 of the Professional Engineering Services Contract ( C-HCDD1-19-009-03-26), with Quintanilla, Headley & Associates, Inc., for the project: " Jackson Rd. Drain -2018 Bond Referendum Project #16 ", to reflect a revised period of service to end on November 30, 2022 (subject Legal review and compliance with HB1295).
E.
AI -81264
Requesting authority to advertise and approval of RFB packet (requirements, specifications and plans) developed by Project Engineer, L&G Engineering, for the project:
"Mission Lateral Phase III (Proposed Widening of Ditch
from Bentsen Palm Drive to the West of Wagon City 2 Subdivision) -2018 Bond Referendum Project #26", with RFB No. HCDD1-21-027-07-07, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
F.
AI -81268
Requesting authority to advertise and approval of RFB packet (requirements, specifications and plans) developed by Project Engineer, B2Z Engineering, LLC, for the project:
"Mission-McAllen Rado Alternate- Phase I -2018 Bond Referendum Project #25" with RFB No. HCDD1-21-023-07-07-MSS, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
G.
AI -81173
Requesting approval of
Change Order No. 5 reflecting a
decrease in the amount of
- ($84,150.00), and an increase of twenty-three (23) construction calendar days, in connection with contract No. C-HCDD1-19-074-11-26 -Hidalgo County Drainage District No. 1
"Mission Lateral (Section I) -2018 Bond Referendum project #26" with Saenz Brothers Construction as recommended by project engineer, Damien B. Tijerina, P.E., L&G Engineering (subject to compliance to HB1295).
H.
AI -81179
Jackson Road Drain Phase I - Budget 516
1. Approval of Application for Payment No. 3 in the amount of $197,965.95 from G&G Contractors pertaining to construction contract No. C-HCDD1-20-034-08-11. Project Engineer Quintanilla, Headley & Associates, Inc. PO#640613-21
PD Lateral Phase I - Budget 529
2. Approval of Application for Payment No. 5 in the amount of $198,921.77 from Mor-Wil, LLC. pertaining to construction contract No. HCDD1-20-026-06-23. Project Engineer Izaguirre Engineering. PO#640211-21
3. Approval of Application for Payment No. 6 in the amount of $151,042.17 from Mor-Wil, LLC. pertaining to construction contract No. HCDD1-20-026-06-23. Project Engineer Izaguirre Engineering. PO#640211-21
1. Approval of Application for Payment No. 3 in the amount of $197,965.95 from G&G Contractors pertaining to construction contract No. C-HCDD1-20-034-08-11. Project Engineer Quintanilla, Headley & Associates, Inc. PO#640613-21
PD Lateral Phase I - Budget 529
2. Approval of Application for Payment No. 5 in the amount of $198,921.77 from Mor-Wil, LLC. pertaining to construction contract No. HCDD1-20-026-06-23. Project Engineer Izaguirre Engineering. PO#640211-21
3. Approval of Application for Payment No. 6 in the amount of $151,042.17 from Mor-Wil, LLC. pertaining to construction contract No. HCDD1-20-026-06-23. Project Engineer Izaguirre Engineering. PO#640211-21
7.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -81251
Mission Inlet Balboa Estates Area - Budget 020
Approval of Application for Payment No. 3 in the amount of $162,013.48 from Castle Enterprises, LLC. pertaining to construction contract No. HCDD1-20-002-02-11. Project Engineer B2Z Engineering. PO#639479
Approval of Application for Payment No. 3 in the amount of $162,013.48 from Castle Enterprises, LLC. pertaining to construction contract No. HCDD1-20-002-02-11. Project Engineer B2Z Engineering. PO#639479
8.
General Fund:
A.
AI -81247
Request Approval to issue payment on award to three (3) special commissioners pertaining to condemnation proceedings for Cause No. CCD-0581-H Parcel #1 - Jesus De Leon
9.
Budget Amendments:
A.
AI -81243
Request Approval of a Budget Amendment in Fund 124 of the Special Revenue in the amount of $1,203,000.00. Funds will be provided from Texas Water Development Board Contract No. 2101792500 for Region 15 flood planning. Grant was approved by the Board on March 30, 2021.
10.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
1.
AI -81269
A.) Cause #C-1660-21-F; Maria Salinas et al v County of Hidalgo, et al
B.) Cause #C-1779-21-A; Benita Escobar De Garcia v Hidalgo County et al
B.) Cause #C-1779-21-A; Benita Escobar De Garcia v Hidalgo County et al
11.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
1.
AI -81271
A.) Cause #C-1660-21-F; Maria Salinas et al v County of Hidalgo, et al
B.) Cause #C-1779-21-A; Benita Escobar De Garcia v Hidalgo County et al
B.) Cause #C-1779-21-A; Benita Escobar De Garcia v Hidalgo County et al
12.
Adjourn