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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS August 24, 2021 1:30 P.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a REGULAR MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Administration Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with section 418.016 of the Texas Government Code, Governor Abbott has suspended various provisions that require government officials and members of the public to be physically present at a specified meeting location. As a result, all or some government officials may participate via videoconference. Additionally, members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
To participate in public comment, please call: (956) 292-7630 and you will be given further instruction and be provided with a toll free number at that time.
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -82111
1. Presentation by Burton McCumber & Longoria, LLP of the Hidalgo County Drainage District No.1's 2020 Financial Audit and Comprehensive Annual Financial Report.
2. Requesting approval of the Hidalgo County Drainage District No.1 Financial Audit and the Comprehensive Annual Financial Report for the year ended December 31, 2020.
2. Requesting approval of the Hidalgo County Drainage District No.1 Financial Audit and the Comprehensive Annual Financial Report for the year ended December 31, 2020.
B.
AI -82117
1. Submission of the 2021 No New Revenue and Voter Approval Rate for Hidalgo County Drainage District No. 1.
2 . Discussion of the 2021 Planning calendar
3. Discussion of the 2021 tax rates.
4. Record vote on the proposed 2021 tax ratee and schedule a public hearings if proposed tax rate exceed the lower of the No New Revenue and Voter Approval Rate
2 . Discussion of the 2021 Planning calendar
3. Discussion of the 2021 tax rates.
4. Record vote on the proposed 2021 tax ratee and schedule a public hearings if proposed tax rate exceed the lower of the No New Revenue and Voter Approval Rate
C.
AI -82121
Requesting approval to reimburse Texas Division of Emergency Management $4,316.86 for rain event advance from FEMA Public Assistance Project 00595 related to Texas Severe Storms. Funds received on September 12, 2017.
D.
AI -82134
Requesting approval to purchase One (1) 12'' Dri-Prime DPC300 Diesel Pump, One (1) GL10 Trailer, Three (3) 6'' Dri-Prime CD150S Diesel Pumps, and Hoses, from XYLEM Dewatering Solutions, Inc., through the Hidalgo County Drainage District No. 1 membership/participation with HGACBUY awarded Contract No. CM02-21 in the total amount of $276,702.04.(Subject to HB1295 Compliance)
E.
AI -82130
Requesting authority to advertise and approval of a Competitive Sealed Proposals packet (requirements, specifications and plans) developed by Project Engineer, Omar Cano, PE, HCDD1 Engineer III for, Hidalgo County Drainage District No. 1,"San Carlos-83rd St. - 87th St. Drainage Improvements Outfall" -CSP No. HCDD1-21-044-09-15-RFV, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
6.
2018 Bond Referendum Projects:
A.
AI -82122
1) Requesting approval of closing documents for Parcel 24-E17 as it relates to Project 24 of the 2018 Drainage Bond Program - Mile 9 N & FM 1015 project and authority for the Chairman of the Board to execute documents.
2) Approval of payment and issuance of a manual check to Valley Land Title Co. for $22,738.00 upon closing of execution of closing documents.
2) Approval of payment and issuance of a manual check to Valley Land Title Co. for $22,738.00 upon closing of execution of closing documents.
B.
AI -82165
Requesting approval of closing documents for Parcel 15B-3 as it relates to Project 15B of the 2018 Drainage Bond Program - J-08 Drain Project and authority for the Chairman of the Board to execute documents, subject to final legal review.
C.
AI -82161
Requesting approval of a Budget Amendment in the amount of $3,368,525.43 in the Capital Projects Fund 134 - 2019 Bond Series for Construction Contracts and Work Authorizations relating to the 2018 Drainage Bond Program that have been approved by the Board of Directors.
D.
AI -82136
1. Requesting approval of Supplemental Agreement No. 2 to the Professional Engineering Services Contract (C-HCDD1-19-012-03-26), with Javier Hinojosa Engineering, for the project: "3 3/4 Mile Rd. & Schuerbach Rd. -2018 Bond Referendum Project #2", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of December 1, 2021(subject to Legal Review).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No.1 of the Professional Engineering Services Contract (C-HCDD1-19-012-03-26), with Javier Hinojosa Engineering, for the project, "3 3/4 Mile Rd. & Schuerbach Rd.-2018 Bond Referendum Project #2, to reflect a revised period of services to end on December 1, 2021 (subject to Legal Review).
2. Requesting approval of Supplemental Agreement No. 3 to Work Authorization No.1 of the Professional Engineering Services Contract (C-HCDD1-19-012-03-26), with Javier Hinojosa Engineering, for the project, "3 3/4 Mile Rd. & Schuerbach Rd.-2018 Bond Referendum Project #2, to reflect a revised period of services to end on December 1, 2021 (subject to Legal Review).
E.
AI -82149
1. Requesting approval of Supplemental No. 1 to the Professional Engineering Services contract (C-HCDD1-19-080-03-24) with B2Z Engineering, LLC, for the project, "South "I" Road Detention -2018 Bond Referendum Project #33," to reflect a Revised Exhibit "D"-Work Schedule with an extended termination date of March 31, 2023. (subject to Legal Review)
2. Requesting approval of Supplemental No. 1 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-080-03-24) with B2Z Engineering, LLC for the project, "South "I" Road Detention -2018 Bond Referendum Project #33," to reflect a revised period of service to end on March 31, 2023. (subject to Legal Review)
2. Requesting approval of Supplemental No. 1 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-080-03-24) with B2Z Engineering, LLC for the project, "South "I" Road Detention -2018 Bond Referendum Project #33," to reflect a revised period of service to end on March 31, 2023. (subject to Legal Review)
F.
AI -82151
1. Requesting approval of Supplemental Agreement No. 4 to the Professional Engineering Services Contract (C-HCDD1-19-046-07-01), with Guzman & Munoz Engineering and Surveying, Inc., for the project: "Malone Drive & Pomelo Road (Project #18) and Old La Blanca & Mile 10 N (Project #28) -2018 Bond Referendum Projects," to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of November 29, 2021, to finalize Close-Out Documents, and As-Builts. (subject to Legal Review)
2. Requesting approval of Supplemental Agreement No. 4 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-046-07-01), with Guzman & Munoz Engineering and Surveying, Inc., for the project: "Malone Drive & Pomelo Road (Project #18) and Old La Blanca & Mile 10 N (Project #28) -2018 Bond Referendum Projects", to reflect a revised period of service to end on November 29, 2021, to finalize Close-Out Documents, and As-Builts. (subject Legal Review)
2. Requesting approval of Supplemental Agreement No. 4 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-046-07-01), with Guzman & Munoz Engineering and Surveying, Inc., for the project: "Malone Drive & Pomelo Road (Project #18) and Old La Blanca & Mile 10 N (Project #28) -2018 Bond Referendum Projects", to reflect a revised period of service to end on November 29, 2021, to finalize Close-Out Documents, and As-Builts. (subject Legal Review)
G.
AI -82162
1. Requesting approval of Supplemental No. 2 to the Professional Engineering Services contract (C-HCDD1-19-021-03-26) with Quintanilla, Headley & Associates, Inc., for the project, "Mile 10 N. & Baseline Road-2018 Bond Referendum Project #20," to reflect a Revised Exhibit "D"-Work Schedule with an extended termination date of February 28, 2023. (subject to Legal Review)
2. Requesting approval of Supplemental No. 2 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-021-03-26) with Quintanilla, Headley & Associates, Inc. for the project, "Mile 10 N. & Baseline Road-2018 Bond Referendum Project #20," to reflect a revised period of service to end on February 28, 2023. (subject to Legal Review)
2. Requesting approval of Supplemental No. 2 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-021-03-26) with Quintanilla, Headley & Associates, Inc. for the project, "Mile 10 N. & Baseline Road-2018 Bond Referendum Project #20," to reflect a revised period of service to end on February 28, 2023. (subject to Legal Review)
H.
AI -82077
Las Milpas Hidalgo Park Estates - Budget 513
1. Approval of Application for Payment No. 3 in the amount of $361,924.34 from Mor-Wil, LLC pertaining to construction contract No. HCDD1-20-021-06-23. Project Engineer Jose Noe Saldivar PO#640295.
2. Approval of Application for Payment No. 4 in the amount of $77,148.32 from Mor-Wil, LLC pertaining to construction contract No. HCDD1-20-021-06-23. Project Engineer Jose Noe Saldivar PO#640295.
3. Approval & Accepance of Certificate of Substantial Completion and Certificate of Construction Completion from Mor-Wil, LLC pertaining to construction contract HCDD1-20-021-06-23 Las Milpas Hidalgo Drain.
Jackson Road Drain - Budget 516
4. Approval of Application for Payment No. 4 in the amount of $142,851.58 from G&G Contractors pertaining to Construction Contract No. HCDD1-20-034-08-11. Project Engineer Quintanilla, Headley and Associates PO#640613
1. Approval of Application for Payment No. 3 in the amount of $361,924.34 from Mor-Wil, LLC pertaining to construction contract No. HCDD1-20-021-06-23. Project Engineer Jose Noe Saldivar PO#640295.
2. Approval of Application for Payment No. 4 in the amount of $77,148.32 from Mor-Wil, LLC pertaining to construction contract No. HCDD1-20-021-06-23. Project Engineer Jose Noe Saldivar PO#640295.
3. Approval & Accepance of Certificate of Substantial Completion and Certificate of Construction Completion from Mor-Wil, LLC pertaining to construction contract HCDD1-20-021-06-23 Las Milpas Hidalgo Drain.
Jackson Road Drain - Budget 516
4. Approval of Application for Payment No. 4 in the amount of $142,851.58 from G&G Contractors pertaining to Construction Contract No. HCDD1-20-034-08-11. Project Engineer Quintanilla, Headley and Associates PO#640613
7.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't. Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
1.
AI -82143
Consultation with legal counsel regarding condemnation proceeding in Cause No.
CCD-0593-F, Hidalgo County Drainage District No. 1. Vs. Santa Cruz Irrigation District No. 15
8.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
9.
Adjourn