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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS October 19, 2021 9:45 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to §551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -82993
Requesting approval of Work Initiation Document for Wildlife Damage Management with the United States Department of Agriculture Animal and Plant Health Inspection Service Wildlife Services and approval for General Manager or his designee to execute. (Pending final legal review)
6.
2018 Bond Referendum Projects:
A.
AI -82935
Requesting approval of Change Order No. 2 reflecting an increase in the amount of
$700,677.63, and additional
ninety (90) construction calendar days, in connection with the Contract C-HCDD1-20-039-08-25
-"Mile 9 N & FM 1015 -Package 1A Improvements - 2018 Bond Referendum Project #24" with Mor-Wil, LLC, as recommended by Project Engineer, Halff Associates, Inc.
B.
AI -82982
1. Requesting approval of
Supplemental Agreement No. 2 to the Professional Engineering Services Contract (C-HCDD1-19-008-03-26), with
SAMES, Inc., for the project:
"Hidalgo Drain -2018 Bond Referendum Project #13", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of
July 31, 2023 (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-008-03-26), with SAMES, Inc., for the project: "Hidalgo Drain -2018 Bond Referendum Project #13", to reflect a revised period of service to end on July 31, 2023 (subject Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-008-03-26), with SAMES, Inc., for the project: "Hidalgo Drain -2018 Bond Referendum Project #13", to reflect a revised period of service to end on July 31, 2023 (subject Legal review and compliance with HB1295).
C.
AI -82942
1. Requesting approval of
Supplemental Agreement No. 2 to the Professional Engineering Services Contract (C-HCDD1-19-018-03-26), with
R. Gutierrez Engineering Corporation, for the project:
"East Mercedes - 2018 Bond Referendum Project #10-B", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of
August 31, 2023
, (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-018-03-26), with R. Gutierrez Engineering Corporation, for the project: "East Mercedes - 2018 Bond Referendum Project #10-B", to reflect a revised period of service to end on August 31, 2023 , (subject Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 2 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-018-03-26), with R. Gutierrez Engineering Corporation, for the project: "East Mercedes - 2018 Bond Referendum Project #10-B", to reflect a revised period of service to end on August 31, 2023 , (subject Legal review and compliance with HB1295).
D.
AI -82983
Fund 134 Budget 513 Hidalgo Drain
1. Request approval of Payment Application No.2. in the amount of $63,352.17 from Mor-Wil, LLC pertaining to Construction Contract HCDD1-20-042-09-08 Project Engineer L & G Engineering Services from June 9, through September 16, 2021, P.O. 639626.-21.
Fund 134 Budget 526 Pct.3 Mission Lateral
2. Request approval of Payment Application No. 6 in the amount $125,958.60 from H & R Lease Service, LLC pertaining to Construction Contract HCDD1 20-001-02-11 for Services through September 4, 2021.Project Engineer Noe Saldivar, P.O.640759-21
Fund 134 Budget 529 Pct 3 PD Lateral (Phase I)
3. Request approval of Payment Application #7 in the amount of $438,889.81 from Mor-Will LLC pertaining to Construction Contract HCDD1 for services from May 8, 2021 through September 09, 2021. Project Engineer Izaguirre Engineering Group, P.O. 604211.
1. Request approval of Payment Application No.2. in the amount of $63,352.17 from Mor-Wil, LLC pertaining to Construction Contract HCDD1-20-042-09-08 Project Engineer L & G Engineering Services from June 9, through September 16, 2021, P.O. 639626.-21.
Fund 134 Budget 526 Pct.3 Mission Lateral
2. Request approval of Payment Application No. 6 in the amount $125,958.60 from H & R Lease Service, LLC pertaining to Construction Contract HCDD1 20-001-02-11 for Services through September 4, 2021.Project Engineer Noe Saldivar, P.O.640759-21
Fund 134 Budget 529 Pct 3 PD Lateral (Phase I)
3. Request approval of Payment Application #7 in the amount of $438,889.81 from Mor-Will LLC pertaining to Construction Contract HCDD1 for services from May 8, 2021 through September 09, 2021. Project Engineer Izaguirre Engineering Group, P.O. 604211.
7.
General Fund:
A.
AI -82930
1. Requesting approval to accept bids and award a Construction Contract to the lowest and best bidder meeting all specified requirements,
Mor-Wil, LLC, for the Base Bid in the amount of
$797,639.50 for RFB No. HCDD1-21-049-10-06-MSS,
"K-07-02 Drain Improvements", as recommended by project engineer, Jose Noe Saldivar, PE, CFM, Engineer IV. (subject to Legal Review and Compliance with HB1295).
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor."
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve ...'an increase or decrease in cost of $50,000.00 or LESS and in no event to exceed the Change Order's statutory limits...'. The original contract price may not be decreased by 18 % or more without the consent of the contractor."
B.
AI -82986
Fund 110 Budget 006 Project 476 — Ditch 47 and Ditch 350 Improvements
1. Request approval for Payment Application #2 in the amount of $164,101.31 from Mor-Will, LLC pertain to Construction contract HCDD1 20-053-10-06. Project Engineer Noe Saldivar P.E. P.O. # 640897
1. Request approval for Payment Application #2 in the amount of $164,101.31 from Mor-Will, LLC pertain to Construction contract HCDD1 20-053-10-06. Project Engineer Noe Saldivar P.E. P.O. # 640897
8.
Human Resources:
A.
AI -82992
1.Approval of the following personnel actions, effective next full pay period 10/25/2021
| Action | Dept/Prg. | Slot No. | Current Position Title | Current Grade | Proposed Position Title | Proposed Grade |
| Reclassification | 000 | 4 | Engineer III | 20 | Engineer IV | 21 |
| Reclassification | 000 | 12 | Hydrology & Hydraulics Graduate Engineer | 16 | Engineer II | 19 |
| Reclassification | 000 | 33 | Accountant I | 8 | Accountant II | 10 |
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
1.
AI -82984
Discussion with legal counsel regarding Cause No. CCD-0445-G, Hidalgo County Drainage District No. 1 vs. David Lloyd Esau.
10.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
1.
AI -82985
Discussion and possible action regarding Cause No. CCD-0445-G, Hidalgo County Drainage District No. 1 vs. David Lloyd Esau.
11.
Adjourn