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CONSENT AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING November 2, 2021 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
NOTICE TO THE PUBLIC
CONSENT AGENDA
The following items are of a routine or administrative nature. The Commissioners Court has been furnished with background and support on each item, and/or it has been discussed at a previous meeting. All items will be acted upon by one vote without being discussed separately unless requested by a Commissioner, in which event the item or items will immediately be withdrawn for individual consideration in its normal sequence after the items not requiring separate discussion have been acted upon. The remaining items will be adopted by one vote.
1.
AI-83002
Approval of check register and payment of claims and bills - (Payments from Juvenile Probation, Adult Probation, LEOSE Fund, DA Motor Vehicle Theft Fund, DA Check Fraud Fund, DA Forfeiture Fund, Sheriff Forfeiture Funds, Constable Forfeiture Funds, HIDTA Forfeiture Funds and VIT Interest Fund are presented for recording purposes only.)
2.
Auditor's Office:
A.
AI-83003
Presentation of Fund Information Report
B.
AI-83011
Pursuant to Local Government Code §114.044, requesting approval of the attached monthly collection reports.
C.
AI-83010
Pursuant to Local Government Code §115.0035, requesting approval of the attached County Auditor's review/audit letters.
3.
2021 Intradepartmental transfers:
A.
AI-83209
2021- Jail (1100)
B.
AI-83147
2021 - I. T. Department (1100 C.W.)
C.
AI-83132
2021- Hidalgo County Sheriff's Office (1100)
D.
AI-83143
2021 - CRIM DA (1100)
E.
AI-83149
2021 - Executive Office (1100)
F.
AI-83146
2021 - County Judge (1100)
G.
AI-83086
2021 - Pct. 1 Rd. Maint. (1200)
H.
AI-83124
2021 - Pct. 1 Adm. (1200)
I.
AI-83139
2021 - Pct. 1 Rd. Maint (1200)
J.
AI-83061
2021- 389TH District Court (1100)
K.
AI-83114
2021-Constable Pct 1 (1100)
L.
AI-83111
2021 - Scofflaw Program (1100)
M.
AI-83103
2021 - Emergency Management (1100)
N.
AI-83076
2021 Pct.4 Road Maint (1200)
O.
AI-83071
2021 - Constable Pct. 2 (1100)
P.
AI-83154
2021 - Constable Pct.3 (1100)
Q.
AI-83075
2021 - DA HSGD BPU (1281)
R.
AI-83102
2021 - Health & Human Services Dept. / PHEP (1293)
S.
AI-83079
2021 - Health & Human Services Dept. / Health Clinics (1100)
T.
AI-83021
2021 - Health & Human Services Dept. / TB State (1293)
U.
AI-83027
2021 - Health & Human Services Dept. / Health Adm (1100)
V.
AI-83029
2021 - Health & Human Services / TB Federal (1293)
W.
AI-83016
2021 - Health & Human Services Dept. / RLSS (1293)
X.
AI-83020
2021- Constable Pct.3 (1100)
Y.
AI-83014
2021 - Constable Precinct 4 (1100)
Z.
AI-83015
2021- 389th District Court (1100)
AA.
AI-83026
2021 - District Clerk (1100)
BB.
AI-83001
2020 - HIDTA CCP 59 (1251)
CC.
AI-82998
2021 - Veterans Services (1100)
4.
2021 Interdepartmental transfers:
A.
AI-83098
Approval of 2021 interdepartmental transfer from Pct.4 Road Maint (program 007) to Pct.4 Drain Imprv (program 036) in the amount of $15,000.00.
B.
AI-83065
Approval of 2021 interdepartmental transfer from Pct.4 FM1925 Wallace (program 168) to Pct.4 N. Alamo (program 150) in the amount of $49,702.60.
5.
Planning Department:
A.
AI-83133
1. Certificate of Plat and Utility Status under Texas Local Government Code Section 232.028 (b)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
2. Certificate of Water Service Availability under Texas Local Government Code Section 232.029 (c) (2)
B.
AI-83180
1.
Reimbursement of Financial Guarantee
a. Oakhill Ranch Phase 2 Subdivision - Pct. 1 (J&DMC Properties, LLC.) (F.M. 88 & Mile 20 North Road)
Reimbursement request: $1,000.00 for (1) OSSF
a. Oakhill Ranch Phase 2 Subdivision - Pct. 1 (J&DMC Properties, LLC.) (F.M. 88 & Mile 20 North Road)
Reimbursement request: $1,000.00 for (1) OSSF
6.
County Judge's Office:
A.
AI-83184
Approval of Proclamation recognizing October as Filipino American History Month
B.
AI-83218
Discussion, consideration, and action approving the Resolution in accordance with Section 147(f) of the Internal Revenue Code authorizing the issuance of bonds by New Hope Cultural Education Facilities Finance Corporation to finance the acquisition of certain skilled nursing facilities located in Hidalgo County, Texas, by the Jack and Nancy Dwyer Workforce Development Center, Inc.
7.
County Treasurer:
A.
AI-83126
Hidalgo County 2021 3rd Quarter Investment Report.
8.
Executive Office:
A.
AI-83116
Requesting permission by the City of Edinburg to use county parking lots north of the courthouse for the following event:
| Date | Event | Time |
| Saturday, November 6, 2021 | Edinburg Veterans Parade | 7am-1pm |
B.
AI-83193
Insurance:
Approval of payment for invoice dated 10/26/2021 in the amount of $1,053.62 as submitted by McGriff, Seibels & Williams of Texas, Inc. for adjustments to the 2021 County Wide Commercial Property Policy, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
Approval of payment for invoice dated 10/26/2021 in the amount of $1,053.62 as submitted by McGriff, Seibels & Williams of Texas, Inc. for adjustments to the 2021 County Wide Commercial Property Policy, with authority for County Treasurer to issue payment after review, audit, and processing procedures are completed by County Auditor.
9.
Human Resources:
A.
AI-83017
Self-Insured (2202):
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 1, 2021 - October 15, 2021 in the amount of $30,622.05 and requesting approval of wire transfer.
Requesting approval of reimbursement of the Hidalgo County Workers' Comp. Claims paying account for claims paid by Tristar Risk Management for the period of October 1, 2021 - October 15, 2021 in the amount of $30,622.05 and requesting approval of wire transfer.
B.
AI-83096
Sheriff (1100):
Approval of the following personnel actions, effective next full pay period 11/8/2021 and for calendar year 2022:
Approval of the following personnel actions, effective next full pay period 11/8/2021 and for calendar year 2022:
| Action | Dept./Prg. | Slot # | Position Title | Current Allowance | Proposed Allowance | Net Change |
| Delete Clothing Allowance | 280-001 | 0218 | Deputy Sheriff | $500.00 | $0.00 | ($500.00) |
| Delete Clothing Allowance | 280-001 | 0213 | Senior Deputy Sheriff | $500.00 | $0.00 | ($500.00) |
| Delete Clothing Allowance | 280-001 | 0132 | Deputy Sheriff | $500.00 | $0.00 | ($500.00) |
| Add Clothing Allowance | 280-001 | 0211 | Deputy Sheriff | $0.00 | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0173 | Deputy Sheriff | $0.00 | $500.00 | $500.00 |
| Add Clothing Allowance | 280-001 | 0133 | Deputy Sheriff | $0.00 | $500.00 | $500.00 |
10.
Tax Refunds:
A.
AI-83078
| No. | Account Number | Payer | Amount |
| 1 | N3020.3A.000.001A.01 | KE ANDREWS & CO AD VALOREM TAX SERVICE | $11,227.64 |
| 2 | T4060.00.000.0402.00 | DONALD J KILLELEA | $39,188.81 |
B.
AI-83077
| No. | Account Number | Payer | Amount |
| 1 | H4800.00.000.0079.00 | WARE EXPWY PARTNERS LTD | $11,203.03 |
11.
Membership Dues/Certifications:
A.
AI-83105
DBM:
Requesting approval to pay membership dues in the amount of $150.00 to the Government Finance Officers Association for Sergio Cruz, Budget Officer, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
Requesting approval to pay membership dues in the amount of $150.00 to the Government Finance Officers Association for Sergio Cruz, Budget Officer, with authority for the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
B.
AI-83030
Requesting approval to pay the Texas Association of Election Administrators 2022 Membership fees in the amount of $450.00. This includes $150.00 for Yvonne Ramón, Elections Administrator, and $100.00 each for Hilda Salinas, Belinda Sagredo, and Melissa Alvarez; with the authority of the County Treasurer to issue check after review, audit and processing procedures are completed by the County Auditor.
C.
AI-83009
Sheriff's Department:
Requesting approval of 2021 membership dues to the National Sheriff's Association for Sheriff J.E."Eddie" Guerra in the amount of $717.00. (Requisition #442384)
Requesting approval of 2021 membership dues to the National Sheriff's Association for Sheriff J.E."Eddie" Guerra in the amount of $717.00. (Requisition #442384)
D.
AI-82728
Tax Office:
Requesting approval to pay 2021 Texas Association of Assessing Officers (TAAO) membership dues in the amount of $270.00 (Req. 441497) for: Pablo Villarreal Jr., Eva Mireles, Edgar Jaramillo with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
Requesting approval to pay 2021 Texas Association of Assessing Officers (TAAO) membership dues in the amount of $270.00 (Req. 441497) for: Pablo Villarreal Jr., Eva Mireles, Edgar Jaramillo with authority for County Treasurer to issue check after review, audit, and processing procedures are completed by County Auditor.
12.
Head Start:
A.
AI-83047
Approval of Monthly Financial Report: September 2021
B.
AI-83049
Approval of Monthly Texas Department of Agriculture Meals/Snacks Report: September 2021
C.
AI-83050
Approval of Monthly Special Services Report: September 2021
D.
AI-83048
Approval of Monthly Average Daily Attendance (ADA) Report: September 2021
13.
IT Department:
A.
AI-83152
Authorization and approval to purchase new device through the County's membership/participation with CONTRACT: DIR-TSO-3415 with VERIZON WIRELESS for the following:
| Department: | Qty: | Employee/ID: | Description: | Equipment: |
| County Judge | 1 | Office Use | New cell phone | iPhone 13 Pro Max 256GB @ $749.99 |
14.
Budget & Management:
A.
AI-83023
1. Approval of reimbursement in the amount of $1,309,730.30 to Aetna Insurance Company for claims paid on behalf of Hidalgo County from 10/07/21 to 10/20/21.
2. Approval of wire transfer to cover claims paid.
| 10/07-13/21 | $ 734,481.61 |
| 10/14-20/21 | $ 575,248.69 |
| TOTAL | $ 1,309,730.30 |
B.
AI-83222
Health Ins Sweep (1100):
Approval to transfer lapsed fringes from various departments into the Co. Wide Adm.-Contingency account.
Approval to transfer lapsed fringes from various departments into the Co. Wide Adm.-Contingency account.
C.
AI-83164
Approval for County Treasurer to issue payment for Morganti Pay Application #41, after auditing and review procedures are completed by the County Auditor, with authority to issue a manual check if applicable.
D.
AI-83091
Adult Probation Drug Court & AIP Programs (1289):
1. Approval of 2021 interfund transfer from Co. Wide Adm.-Contingency (fund 1100, prog. 002) to Adult Probation Drug Court & AIP Programs (fund 1289, prog. #014 & 034) in the amount of $40,666.65 to partially fund operating expenses in relation to the FY 2022 interlocal agreement.
1. Approval of 2021 interfund transfer from Co. Wide Adm.-Contingency (fund 1100, prog. 002) to Adult Probation Drug Court & AIP Programs (fund 1289, prog. #014 & 034) in the amount of $40,666.65 to partially fund operating expenses in relation to the FY 2022 interlocal agreement.
E.
AI-83012
District Attorney - Victim Assistance Program/Domestic Violence Specialty Prosecutor/Victims Unit Court Advocate (1281):
Approval of 2021 interfund transfer from Co. Wide Adm.-Contingency (fund 1100, prog. 002) to DA's Office Victim Assistance Program, Domestic Violence Specialty Prosecutor, and Victims Unit Court Advocate grants, (fund 1281, prog. 017, 018, & 020) in the amount of $66,935.73 to partially fund cash match requirement.
Approval of 2021 interfund transfer from Co. Wide Adm.-Contingency (fund 1100, prog. 002) to DA's Office Victim Assistance Program, Domestic Violence Specialty Prosecutor, and Victims Unit Court Advocate grants, (fund 1281, prog. 017, 018, & 020) in the amount of $66,935.73 to partially fund cash match requirement.
F.
AI-83008
Sheriff's Office - FY 2022 Victim Assistance Grant (1284):
Approval of 2021 interfund transfer from Sheriff Asset Forfeiture CCP 59 Unassigned Fund Balance (fund 1227) to Sheriff Victim Assistance Program Grant (fund 1284, prog. 100) in the amount of $14,249.57 to fund cash match portion required for grant.
Approval of 2021 interfund transfer from Sheriff Asset Forfeiture CCP 59 Unassigned Fund Balance (fund 1227) to Sheriff Victim Assistance Program Grant (fund 1284, prog. 100) in the amount of $14,249.57 to fund cash match portion required for grant.
15.
Purchasing Dept - Notes:
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACTS(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County:
1.
AI-82843
Requesting authority to exercise the sixty (60) day grace period extension (C-16-307A-10-13) for "Vending Machine Services" with STX Snacktime Vending Company, LLC under the same rates, terms and conditions
B.
County Judge's Office:
1.
AI-83107
Requesting authorization for Surplus and removal of assets from Co Jude's inventory, declared "Salvage Property" on
"Exhibit A" due to items deemed obsolete that it has no value for the purpose for which it was originally intended (software licenses have expired and /or not renewed)
. Pursuant to TxLGC 263.151.1
2.
AI-83028
A. Acceptance and approval of an Interlocal Cooperation Agreement between Hidalgo County and City of Alamo Police Department for the purpose of donating office furniture to the City of Alamo Police Department.
B. Requesting approval to declare as "surplus" the office furniture listed in Exhibit A to donate to the City of Alamo Police Department, and remove assets from the County Judge's inventory list.
B. Requesting approval to declare as "surplus" the office furniture listed in Exhibit A to donate to the City of Alamo Police Department, and remove assets from the County Judge's inventory list.
C.
Pct. #1:
1.
AI-82872
Approval to exercise a one year extension as permitted in the current contract agreement C-20-618-12-15, under the same rates, terms, and conditions with Rio Grande Hauling for "Hauling Services for All Road Materials".
D.
Pct. #3:
1.
AI-83092
Approval of new utility service with Gexa Energy LP for Precinct 3 location:1501 El Pinto Rd. Sullivan City, TX.
E.
Pct. #4:
1.
AI-83200
Requesting approval of Change Order No. 2, awarded to NM Contracting, LLC for the Construction of Mechanic Shop - P4 project to extend the term of the contract for an additional 45 calendar days as recommended by project manager B2Z Engineering.
2.
AI-83177
Acceptance and approval to process payment for the item detailed herein:
| Invoice Date | P.O. Number | Vendor / Project | Invoice Number | Invoice Amount |
| 10/27/2021 | 825006 | NM Contracting / Pct.4 Maintenance Building | 9 | $70,609.55 |
3.
AI-83099
Requesting approval to pay the following invoices for projects located in Precinct 4:
| Invoice Date | P.O. Number | Vendor / Project | Invoice Number | Invoice Amount |
| 10/03/2021 | 817986 | Raba Kistner / New Mechanic Shop at Precinct 4 | R030689 | $ 2,240.70 |
| 10/20/2021 | 836058 | Raba Kistner / Sunflower Park Project | R030686 | $ 37,240.00 |
4.
AI-83084
Requesting approval of Supplemental Agreement #1 to C-20-596-03-02 between Hidalgo County and Chanin Engineering, LLC for the "Design, Renovation, and Construction of Pueblo de Palmas Park" project to extend the termination date of said Agreement for an additional one (1) year.
F.
Executive Office:
1.
AI-83106
Approval of Application for Payment No. 1 in the amount of $33,610.00 to SAMES, Inc. for Engineering Services (Contract C-21-0435-09-21) for Roadway & Bridge Inventory Assessment Study & Report(s) Work Authorization No. 1.
| Work Authorization # | Description | PO # | Vendor | Invoice Period | Amount | Pay App # |
| Work Authorization #1 | Phase 1: Preparatory | 838888 | Sames, Inc. | 9/21/21 - 9/30/21 | $33,610.00 | # 1 |
G.
Budget & Management:
1.
AI-83192
Requesting approval to pay the following invoice for professional engineering as submitted by HALFF Associates:
| Invoice # | Amount: |
| 10060672 | $12,122.40 |
H.
Co. Wide:
1.
AI-83160
Requesting approval to exercise the sixty (60) daygrace period extension as provided in the current agreement (E-20-365-10-13) for Lease and Service of Portable Toilets, under the same rates, terms and conditions with A Clean Portoco, effective 11/19/21 and expiring 01/18/22 or upon completion of the procurement process whichever comes first.
2.
AI-83040
Requesting authority to exercise the sixty(60) day grace period extension for HC Lubricants (Grease-Oil-Hyraulic Fluids-Antifreeze) Products with Key Performance Petroleum under the same rates, terms and conditions to have no lapse in service while procurement process is completed and awarded.
I.
IT Department:
1.
AI-83215
Acceptance and approval of the lowest and best proposal received [through cooperative sealed quotes] for the purchase of equipment for New Courthouse Wireless Project from Insight Public Sector, Inc. through their cooperative awarded contract Omnia Partners in the total amount of $284,943.60, subject to final price verification and legal approval.
J.
Purchasing Department:
1.
AI-83004
Approval to renew agreement under the same terms and conditions with Ricoh USA, Inc. for the Laserfiche Software maintenance and support services for the life of the software or until Hidalgo County terminates the contract; through the cooperative U.S. Communities with authority for the Purchasing Agent to sign any required documents.
K.
Sheriff's Office:
1.
AI-83043
Acceptance and approval to execute Amendment No. 1 between Hidalgo County and KEEFE [C-20-231(B)-10-06] for the "" Commissary Supplies for Adult Detention Facility (Jail)."
2.
AI-83038
Acceptance and approval to execute Amendment No. 1 between Hidalgo County and R & R Distributing [C-20-231C-10-06] for the "" Commissary Supplies for Adult Detention Facility (Jail)."
L.
WIC:
1.
AI-83019
Requesting Authority to exercise Interlocal Cooperative Agreement extension under the same terms and conditions with City of Hidalgo for Lease of Space for WIC and Health and Human Services.