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AGENDA HIDALGO COUNTY COMMISSIONERS COURT MEETING NOVEMBER 16, 2021 10:00 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Commissioners Court will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Pledge of Allegiance
3.
Prayer
4.
Approval of Consent Agenda
5.
Open Forum
6.
District Attorney's Office:
A.
AI-83311
Hidalgo County DA's Office - Region 3 - Border Prosecution Unit (BPU) Grant (1281):
Approval to submit a BPU Grant #2537810 budget adjustment to the Office of the Governor (OOG) to update Travel and Training Description.
Approval to submit a BPU Grant #2537810 budget adjustment to the Office of the Governor (OOG) to update Travel and Training Description.
7.
Sheriff's Office:
A.
AI-83360
Sheriff-JLEO DOJ-USMS (1284):
Approval to deobligate funds from the Unites States Marshal Service (USMS) Joint Law Enforcement Operations Task Force for fiscal year 2021 in the amount of $15.93 to reflect correct amount in overtime funds.
Approval to deobligate funds from the Unites States Marshal Service (USMS) Joint Law Enforcement Operations Task Force for fiscal year 2021 in the amount of $15.93 to reflect correct amount in overtime funds.
8.
Constable Pct. #4:
A.
AI-83292
Discussion, consideration and approval to appoint Cesar Eduardo Torres as a Reserve Deputy Constable by Constable Atanacio Gaitan, Constable Pct. 4, in accordance with Texas Local Government Code Section 86.012.
9.
Human Resources:
A.
Requesting waiver of the following, if applicable, for personnel items listed:
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
1. Civil Service Commission Rules - Section 3.22
2. Hidalgo County Personnel Policy Manual - Section 6.27
3. Budget Amendment Policy - Personnel Related Amendments
B.
AI-83299
Approval to waive the 2022 contribution/donation of sick leave hours to the Sick Leave Pool for currently enrolled participants due to current level of Sick Leave Pool hours. Employees not currently enrolled and who wish to enroll must contribute sick leave hours as per the Sick Leave Policy.
C.
AI-83394
Criminal Auxiliary Court (1100):
Approval of the following personnel action, effective upon Commissioners Court approval and for calendar year 2022:
Approval of the following personnel action, effective upon Commissioners Court approval and for calendar year 2022:
| Action | Dept./Prg. | Slot # | Position Title | Grade | Proposed Allowance |
| Add Interpreter Allowance |
045-001 | 0007 | Bailiff I | 11 | $6,000.00 |
D.
AI-83315
WIC Lactation/WIC LAC Supp Center (1292):
1. Approval of the following personnel action effective next full pay period, 11/22/2021 and for calendar year 2022:
2. Approval to revise the Classified Position List to add the new position: Registered Dietitian IBCLC (Grade 14).
1. Approval of the following personnel action effective next full pay period, 11/22/2021 and for calendar year 2022:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Create | 350-013 | 0003 | Registered Dietitian IBCLC | 14 |
| 350-018 | 0007 |
2. Approval to revise the Classified Position List to add the new position: Registered Dietitian IBCLC (Grade 14).
E.
AI-83316
Sheriff (1100):
Approval of the following personnel actions, effective next full pay period 11/22/2021 and for calendar year 2022:
Approval of the following personnel actions, effective next full pay period 11/22/2021 and for calendar year 2022:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Delete | 280-001 | 0288 | Administrative Assistant I | 04 |
| Create | 280-001 | 0469 | Coordinator I, Special Projects | 09 |
F.
AI-83332
T.B. Control (1293):
Approval of the following personnel action effective next full pay period, 11/22/2021 and for calendar year 2022:
Approval of the following personnel action effective next full pay period, 11/22/2021 and for calendar year 2022:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Create | 340-008 | 0017 | Program Specialist I | 09 |
G.
AI-83336
Hurricane Preparedness (1100):
Approval to extend the following temporary full-time positions beginning 11/16/2021 through 12/31/2021:
Approval to extend the following temporary full-time positions beginning 11/16/2021 through 12/31/2021:
| Action | Dept./Prg. | Slot # | Position Title | Grade |
| Extend 2 temporary full-time positions |
115-094 | T001& T004 | Truck Driver I | 04 |
| Extend 5 temporary full-time positions |
115-094 | T005, T008, T0017 T018, T020 |
Maintenance I | 03 |
H.
AI-83346
CSLFRF/ARPA (1290):
Approval to create the following time-limited positions, effective 12/06/2021 and for calendar year 2022:
Approval to create the following time-limited positions, effective 12/06/2021 and for calendar year 2022:
| Action | Dept./Prg. | Slot # | Position Title | Amount |
| Create | 115-101 | 0016 - 0020 | Accountant I | $40,552.00 |
10.
Urban County:
A.
AI-83342
The Urban County Program is requesting approval of a Substantial Budget & Program Amendment for the City of La Villa-UCP Funds. The proposed amendment includes activities within Fiscal Years 32, 33 & 34. (2019, 2020 & 2021) Work Plans.
11.
Health & Human Services Department:
A.
AI-83343
Requesting approval to submit an amendment request to the Department of State Health Services to amend the COVID-19 Vaccination Capacity Contract. The purpose is to include the issuance of gift cards to incentivize and increase uptake of COVID-19 vaccines in Hidalgo County.
B.
AI-83237
Pursuant to Health & Safety Code Chapter 121, Sec. 121.021, consideration, discussion and approval to appoint Ivan Melendez M.D. as the Hidalgo County Local Health Authority for the period of December 8, 2021 to December 7, 2023.
C.
AI-83293
Requesting approval of the Certification of Revenue by the County Auditor in the amount of $194,569.50 from the Medicaid Administrative Claiming program for the quarter of January to March 2021 and appropriation of the same.
D.
Indigent Health Care Program:
1.
AI-83259
Discussion and approval of First Amendment to Service Contract C-20-245-07-21 between County of Hidalgo, Texas and H-E-B RxTRA Advantage.
12.
Community Service Agency:
A.
AI-83271
Discussion, consideration, and possible action to approve the continuation notice of funding opportunity for the Americorps Senior Programs: Senior Companions Program (SCP) Grant: 21SCGTX002 and the Foster Grandparents Program (FGP) Grant: 21SF6TX001 for program year 2022.
B.
AI-83249
Discussion and action to authorize the surplus of obsolete items from the permanent inventory of the Community Service Agency to destroy and/or sell at the Hidalgo County Auction.
13.
Precinct #3 - Comm. Villarreal:
A.
AI-83300
1. Requesting approval and authorization to set up a new Sanitation Precinct 3 collection point at the Sullivan City Citizen Collection Station.
2. Approval and authorization for a change fund of Fifty Dollars ($50), pursuant to Local Government Code 130.902.
2. Approval and authorization for a change fund of Fifty Dollars ($50), pursuant to Local Government Code 130.902.
14.
Precinct #4 - Comm. Torres:
A.
AI-83298
Approval of Proclamation Recognizing The University of Texas Rio Grande Valley
B.
AI-83345
Approval of Proclamation Congratulating The Edinburg High School Sergeanettes
C.
AI-83308
Approval of Proclamation Congratulating The McAllen High School Steppers
D.
AI-83297
Approval of Proclamation Congratulating Ms. Jennifer Han, 2022 Texas Elementary Teacher of the Year
15.
Budget & Management:
A.
Budget Appropriations:
1.
AI-83239
CO 2021 (1358):
Approval of 2021 estimated revenues and appropriation/interfund transfer in the amount of $30,071,769.60 for bond proceeds, bond premium, and issuance costs for the Certificate of Obligation, Series 2021, subject to receipt of proceeds on November 18, 2021.
Approval of 2021 estimated revenues and appropriation/interfund transfer in the amount of $30,071,769.60 for bond proceeds, bond premium, and issuance costs for the Certificate of Obligation, Series 2021, subject to receipt of proceeds on November 18, 2021.
2.
AI-83290
Pct. 1 ICA City of Progreso (Alyssa/Dimas St) (1200):
1. Approval of 2021 certification of revenues, as certified by the County Auditor for revenues received from the City of Progreso in the amount of $10,200.00 in relation to the Interlocal Agreement for Alyssa St & Dimas St. road improvements project and appropriation of same.
1. Approval of 2021 certification of revenues, as certified by the County Auditor for revenues received from the City of Progreso in the amount of $10,200.00 in relation to the Interlocal Agreement for Alyssa St & Dimas St. road improvements project and appropriation of same.
16.
Purchasing Department - Notes:
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A. FOR ANY CONTRACT(S) AWARDED AND APPROVED UNDER THIS AGENDA, EXECUTED COPIES OF THE CONTRACT(S) WILL BE AVAILABLE ON THE COUNTY INTRA-NET WEBSITE AND WILL BE FORWARDED VIA E-MAIL, FAX OR HAND DELIVERED TO HIDALGO COUNTY AUDITOR'S OFFICE.
B. ANY AND ALL REQUESTS FOR PAYMENT(S) APPROVED WILL BE SUBJECT TO COUNTY AUDITORS PROCESSING PROCEDURES INCLUDING AUTHORITY FOR COUNTY TREASURER TO ISSUE PAYMENT(S)/CHECK(S).
A.
Hidalgo County
1.
AI-83386
Pursuant to action taken by HCCC [R/AI#82702] presentation of the following options with applicable action in connection with "On Call Services" for the RGV-MPO Committee Representation, including but not limited to:
A. Rescind approval of the final form of agreement approved by CC 10-05-21;
B. Re-open negotiations with L&G Engineering and attempt to finalize an agreement;
C. Cease negotiations with L&G Engineering and proceed to open negotiations with the next ranked firm [see grid attached herein];
2.
AI-83045
A. Requesting approval of final negotiated professional engineering services agreement with B2Z Engineering, LLC in connection with Construction Management Services - Phase II Project - Courthouse Demolition and Other Services:
B. Pursuant to CC approval of Construction Management Services Agreement with B2Z Engineering, LLC, requesting approval of Work Authorization No. 1 for Construction Management Services - Phase II Project - Courthouse Demolition and Other Services.
C. Pursuant to Article 14 of the current agreement C-21-0819-11-16, requesting authority by B2Z Engineering, LLC to engage subcontractors
3.
AI-83401
A. Requesting approval of Change Order 002 in connection with the "Procurement and Installation of Moveable Furniture and Other Items" for the new courthouse from vendor, The Caprock Group, LLC dba Texas Wilson:
B. Requesting authority for County Judge and/or (if applicable) Owner's Designated Representative to sign required documents
| Description | Total Amount |
| CO 002 - Offsite Storage Fees (August - October) ($44,103.26) * General Requirements Mark-up (15%) included in total amount. ($6,615.49) |
$50,718.75 |
B. Requesting authority for County Judge and/or (if applicable) Owner's Designated Representative to sign required documents
B.
Pct. 1
1.
AI-83276
Requesting approval of On-Call Professional Engineering Services Agreement with Javier Hinojosa Engineering for projects located within Precinct No. 1 as ranked & approved to negotiate by CC on 11-02-2021 [AI-83120].
2.
AI-83279
Requesting approval of On-Call Professional CMT/Geotechnical Services Agreement with L&G Consulting Engineers, Inc. for projects located within Precinct No. 1 as ranked & approved to negotiate by CC on 11-02-2021 [AI-83122].
3.
AI-83280
Requesting approval of On-Call Professional CMT/Geotechnical Services Agreement with Raba Kistner Inc. for projects located within Precinct No. 1 as ranked & approved to negotiate by CC on 11-02-2021 [AI-83125].
4.
AI-83281
Requesting approval of On-Call Professional Appraisal Services Agreement with Leonel Garza Jr. & Associates, LLC for projects located within Precinct No. 1 as ranked & approved to negotiate by CC on 11-02-2021 [AI-83157].
5.
AI-83282
Requesting approval of On-Call Professional Appraisal Review Services Agreement with Professional Appraisal Services, Inc. for projects located within Precinct No. 1 as ranked & approved to negotiate by CC on 11-02-2021 [AI-83158].
6.
AI-83382
A. Requesting exemption from competitive bidding requirements under the TxLGC 262.024(A)(4) "Professional Service";
B. Presentation of the scoring grid for the purpose of ranking by CC of the firms evaluated through the County's approved Pool of Professional Engineering Service providers required for the Hike & Bike Trail within Precinct 1.
C. Authority for the Purchasing Department to negotiate a Professional Service Agreement for Professional Engineering Services required for the Hike & Bike Trial within Precinct 1 with the number one ranked firm of ________________________________.
B. Presentation of the scoring grid for the purpose of ranking by CC of the firms evaluated through the County's approved Pool of Professional Engineering Service providers required for the Hike & Bike Trail within Precinct 1.
| B2Z Engineering | Henderson Professional Engineers (HPE) | Perez Consulting Engineers (PCE) | |
| Evaluator 1 | 96 | 92 | 91 |
| Evaluator 2 | 96 | 86 | 93 |
| Evaluator 3 | 98 | 95 | 91 |
| TOTAL | 290 | 273 | 275 |
| Ranking |
C. Authority for the Purchasing Department to negotiate a Professional Service Agreement for Professional Engineering Services required for the Hike & Bike Trial within Precinct 1 with the number one ranked firm of ________________________________.
7.
AI-83272
Requesting approval of On-Call Professional Engineering Services Agreement with Alpha Infrastructure Engineering, PLLC for projects located within Precinct No. 1 as ranked & approved to negotiate by CC on 11-02-2021 [AI-83117] subject for HC/DA/Civil Section review and approval as to legal form.
C.
Pct. 2
1.
AI-83384
Acceptance and approval of Supplemental Agreement No. 1 for services under Work Authorization No.1, as submitted by project engineer, GDJ Engineering, to include environmental services, resulting in an estimated cost increase in the amount of $27,524.00 for the Pct 2 Lopezville Park Improvement Project (C-20-471-09-01).
2.
AI-83356
A. Acceptance and approval of Work Authorization No. 3 (with an estimated cost of $175,711.12) as submitted by project engineer, L&G Consulting Engineers, to provide ROW staking and compensable utility coordination for the Pct 2 Nolana Loop Project (from FM 1426 (Raul Longoria) to FM 907 (Alamo Rd), (C-17-088-04-05).
B. Pursuant to current contract with L&G Engineering (Article 14), a request for approval by engineer to permit the subcontracting of Kane-Lindsey, LLC to provide surveying services for the Pct 2 Nolana Loop Project (C-17-088-04-05).
D.
Pct. 3
1.
AI-83380
Requesting approval of Work Authorization #1 with KCI Technologies to provide Professional Engineering Services related to Traffic and Safety Studies in the amount of $52,000.00 (C-21-0446-04-27).
E.
Pct. 4
1.
AI-83389
Approval of SA#2 to WA#1 for the Design of Beacon Lights for the Intersections of 10th St/Chapin St and Depot Rd./Rogers Rd. to include construction administration services needed for the construction of the project with an increase of $14,090.00.
F.
IT Department
1.
AI-83253
Requesting approval to purchase communication equipment (telephones) for the County Courthouse through our membership with TIPS Cooperative awarded vendor TelePro Communications (contract #200105).
G.
Health & Human Services Dept.
1.
AI-83352
Approval of the Memorandum Of Understanding between Texas A&M Engineering Extension Service (TEEX) and Hidalgo County Health and Human Services Department for the purpose of working cooperatively to provide Conference/Seminar Delivery/Other emergency services related to public health training support such as the South Texas All Hazards Conference.
H.
Sheriff's Office
1.
AI-83269
A. Presentation of Evaluation Committee's scoring grid results for the purpose of HCCC ranking the responses received for "Inmate Pay Telephone System and Services" (RFP 2021-134-10-06-JLC).
B. Authority for the Purchasing Department to commence negotiations with the highest ranked respondent _______________________________for Inmate Pay Telephone System and Services.
| Inmate Calling Solutions LLC | NCIC Inmate Communications | CenTex Co | GTL | Securus Technologies | HomeWav | |
| Evaluator1 | 90 | 98 | 94 | 92 | 91 | 95 |
| Evaluator 2 | 84 | 86 | 57 | 82 | 85 | 79 |
| Evaluator 3 | 73 | 92 | 64 | 75 | 82 | 89 |
| Evaluator 4 | 84 | 87 | 59 | 80 | 85 | 78 |
| Total | 331 | 363 | 274 | 329 | 343 | 341 |
| RANK |
B. Authority for the Purchasing Department to commence negotiations with the highest ranked respondent _______________________________for Inmate Pay Telephone System and Services.
I.
District Attorney
1.
AI-83268
Requesting approval to execute Amendment No. 1 between Hidalgo County and Elite Transport & Clean-Up Services for "Dead Body Pickup and Transport Service" [C-18-149-11-06], subject to compliance with form 1295.
J.
Co. Wide
1.
AI-83370
Presentation of the qualified sole response received from Matt's Building Materials for the purpose of award and approval of contract document for RFB "Purchase of Building Materials" (C-21-0732-11-16).
17.
Executive Office:
A.
Presentation for discussion of the following:
1) New Courthouse Project Updates
2) Update on ongoing county owned building construction, relocation and/or renovation repair projects
3) Emergency situations occurring since last agenda meeting
1) New Courthouse Project Updates
2) Update on ongoing county owned building construction, relocation and/or renovation repair projects
3) Emergency situations occurring since last agenda meeting
B.
AI-83302
Discussion and action to realign the Hidalgo County Commissioner Precinct lines to comply with the equal protection clause, one person one vote rule, using the 2020 US Census Data
18.
AI-83365
Discussion, consideration and possible action regarding:
A. County response to disaster/health emergency:
1. CARES Act and American Rescue Plan Act Funds
a. Amendments to the Second MOU with Boys & Girls Clubs
b. Hidalgo County Public Health Services Education and Training Program
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
A. County response to disaster/health emergency:
1. CARES Act and American Rescue Plan Act Funds
a. Amendments to the Second MOU with Boys & Girls Clubs
b. Hidalgo County Public Health Services Education and Training Program
B. Measures necessary to preserve public health and safety
C. Direction regarding County government operations, including but not limited to essential functions
19.
Closed Session:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
Commissioners' Court may go into Closed Session pursuant to Chapter 551, Texas Government Code, Sections 551.071, (Consultation with Attorney), 551.072 (Deliberation regarding Real Property), Section 551.074 (Personnel Matters) and Section 551.087 (Economic Development) to discuss the following:
A.
Real Estate Acquisition
B.
Private consultation and advice of counsel concerning pending, potential and/or contemplated litigation, settlement offers, and/or legal matters subject to the attorney-client priviledge under the authority of the Open Meetings Act Section 551.071, Government Code.
C.
Consultation with Legal Counsel regarding Legal Action due to emergency situation
D.
AI-83371
Deliberation regarding Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087.
E.
AI-83328
Discussion and/or deliberation regarding employment of Purchasing Director
F.
AI-83277
Claim of Antonio Botello
G.
AI-83324
Claim of Magdalena Alvarez
H.
AI-83326
Claim of Pedro Olivarez Lopez
20.
A. Requesting exemption from competitive bidding requirements under the Texas Local Government Code, Section 262.024(A) (4) "a Professional Service" for the "provision of legal services/representation in connection with litigation."
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
B. Engagement with the firm of _________________________ for the "Provision of Legal Services/Representation in connection with Litigation" and authority to submit letter of engagement (subject to compliance with HB1295)
21.
Open Session:
A.
Real Estate Acquisition and appropriation for same
B.
Pending and/or potential litigation
C.
Discussion, consideration and possible action regarding response to public health emergency
D.
AI-83374
Discussion, consideration and action regarding Economic Development Negotiations pursuant to Chapter 551, Texas Government Code, Section 551.087.
E.
AI-83329
Discussion, consideration and action regarding employment/appointment of Purchasing Director
F.
AI-83278
Claim of Antonio Botello
G.
AI-83325
Claim of Magdalena Alvarez
H.
AI-83327
Claim of Pedro Olivarez Lopez
22.
Closed Session:
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Closed Session for the discussion regarding the agenda items listed
23.
Open Session:
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
Commissioners Court may reconvene into Open Session for the discussion regarding the agenda items listed
24.
Adjourn