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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS NOVEMBER 16, 2021 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -83403
Requesting approval of Resolution Regarding Expenditure for Personnel Luncheon. (safety training sessions)
B.
AI -83404
Discussion and update regarding the Hidalgo County Municipal Drainage Committee.
C.
AI -83367
Requesting approval to accept bids and approval to execute Requirements Agreements with multiple vendors submitting the lowest and best bids for primary and secondary items meeting all specified requirements for RFB No. HCDD1-21-041-10-27-ESZ ''Lubricants, Anti-freeze, Grease, Haydarulic Fluids, and Related Products'', subject to legal review and compliance with HB-1295.
D.
AI -83402
Requesting approval of Change Order No. 1 reflecting an increase in the amount of $317,792.37, with an additional one hundred fifty (150) construction calendar days, in connection with Contract C-HCDD1-21-011-07-27 "Cesar Chavez & Texas Road, Canton Rd & Tower Rd, and Iowa Rd Drainage Areas Improvements" with Mor-Wil, LLC, as recommended by District Engineer.
6.
2018 Bond Referendum Projects:
A.
AI -83358
1. Presentation of scoring grid (for the purpose of ranking by HCDD1 Board of Directors) of the graded and evaluated firms submitting responses to CSP No. HCDD1-21-048-09-29, "Faysville Drain Improvements-2018 Bond Referendum Project No. 11B,"
2. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Construction Services Agreement with the number one ranked firm of: __________________________, for the provision construction services for: "Faysville Drain Improvements-2018 bond Referendum Project No. 11B."
| FIRM NAME | SCORE | RANK |
| RDH Site and Concrete, LLC | 97.33 | |
| Mor-Wil, LLC | 88.09 | |
| Saenz Brothers Construction, LLC | 87.91 | |
| H2O Construction Services, Inc. | 84.47 | |
| Gonzalez Engineering & Management, LLC | 83.82 |
2. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Construction Services Agreement with the number one ranked firm of: __________________________, for the provision construction services for: "Faysville Drain Improvements-2018 bond Referendum Project No. 11B."
B.
AI -83338
1. Presentation of scoring grid (for the purpose of ranking by HCDD1 Board of Directors) of the graded and evaluated firms submitting responses to CSP No. HCDD1-21-047-09-29, "Faysville Drain Improvements-2018 Bond Referendum Project No. 11A,"
2. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Construction Services Agreement with the number one ranked firm of: __________________________, for the provision construction services for: "Faysville Drain Improvements-2018 bond Referendum Project No. 11A."
| FIRM NAME | SCORE | RANK |
| RDH Site and Concrete, LLC | 97.33 | |
| Mor-Wil, LLC | 83.34 | |
| Saenz Brothers Construction, LLC | 80.93 | |
| H2O Construction Services, Inc. | 79.03 | |
| Foremost Paving, Inc. | 59.57 |
2. Pursuant to the Boards approval requesting authority for Hidalgo County Drainage District No.1 to negotiate a Construction Services Agreement with the number one ranked firm of: __________________________, for the provision construction services for: "Faysville Drain Improvements-2018 bond Referendum Project No. 11A."
C.
AI -83339
1. Requesting approval of Supplemental Agreement No. 5 to the Professional Engineering Services Contract (C-HCDD1-19-046-07-01), with Guzman & Munoz Engineering and Surveying, Inc., for the project: "Malone Drive & Pomelo Road (Project #18) and Old La Blanca & Mile 10 N (Project #28) -2018 Bond Referendum Projects," to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of December 20, 2021, to finalize Close-Out Documents, and As-Builts. (subject to Legal Review)
2. Requesting approval of Supplemental Agreement No. 5 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-046-07-01), with Guzman & Munoz Engineering and Surveying, Inc., for the project: "Malone Drive & Pomelo Road (Project #18) and Old La Blanca & Mile 10 N (Project #28) -2018 Bond Referendum Projects", to reflect a revised period of service to end on December 20, 2021, to finalize Close-Out Documents, and As-Builts. (subject Legal Review)
2. Requesting approval of Supplemental Agreement No. 5 to Work Authorization No. 1 of the Professional Engineering Services Contract (C-HCDD1-19-046-07-01), with Guzman & Munoz Engineering and Surveying, Inc., for the project: "Malone Drive & Pomelo Road (Project #18) and Old La Blanca & Mile 10 N (Project #28) -2018 Bond Referendum Projects", to reflect a revised period of service to end on December 20, 2021, to finalize Close-Out Documents, and As-Builts. (subject Legal Review)
D.
AI -83409
Requesting acceptance and approval of Work Authorization No. 4 for the provision of Engineering Services for the project:
"Flood Mitigation Project in the Delta Region" in the amount of $1,005,176.00, through awarded Contract No. C-HCDD1-18-036-08-14, with Halff Associates, Inc.
E.
AI -83378
3 3/4 Mile Rd & Shuerbach Rd - Budget 502
1. Application for Payment No. 9 in the amount of $71,216.73 from Gonzalez Engineering & Management, LLC pertaining to Construction Contract No. HCDD1-20-040-09-08. Project Engineer: Javier Hinojosa Engineering PO#640791
Mission Lateral Section I - Budget 526
2. Acceptance of Certificate of Substantial Completion from Saenz Brothers Construction, LLC pertaining to Construction Contract No. HCDD1-19-074-11-26 Mission Lateral Section 1.
3. Acceptance of Certificate of Construction Completion from Saenz Brothers Construction, LLC pertaining to Construction Contract No. HCDD1-19-074-11-26 Mission Lateral Section 1.
4. Application for Payment No. 8 in the amount of $27,0000.00 from Saenz Brothers Construction, LLC pertaining to Construction Contract No. 19-074-11-26-Mission Lateral Section 1. Project Engineer: L&G Consulting Engineers, Inc. PO#639234
5. Application for Payment No. 9-Retainage in the amount of $265,939.65 from Saenz Brothers Construction, LLC pertaining to Construction Contract No. 19-074-11-26-Mission Lateral Section 1. Project Engineer: L&G Consulting Engineers, Inc. PO#639234
South Lateral Drain - Budget 534
6. Application for Payment No. 7 in the amount of $260,968.37 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-20-009-07-07. Project Engineer L&G Consulting Engineers, Inc. PO#640528
1. Application for Payment No. 9 in the amount of $71,216.73 from Gonzalez Engineering & Management, LLC pertaining to Construction Contract No. HCDD1-20-040-09-08. Project Engineer: Javier Hinojosa Engineering PO#640791
Mission Lateral Section I - Budget 526
2. Acceptance of Certificate of Substantial Completion from Saenz Brothers Construction, LLC pertaining to Construction Contract No. HCDD1-19-074-11-26 Mission Lateral Section 1.
3. Acceptance of Certificate of Construction Completion from Saenz Brothers Construction, LLC pertaining to Construction Contract No. HCDD1-19-074-11-26 Mission Lateral Section 1.
4. Application for Payment No. 8 in the amount of $27,0000.00 from Saenz Brothers Construction, LLC pertaining to Construction Contract No. 19-074-11-26-Mission Lateral Section 1. Project Engineer: L&G Consulting Engineers, Inc. PO#639234
5. Application for Payment No. 9-Retainage in the amount of $265,939.65 from Saenz Brothers Construction, LLC pertaining to Construction Contract No. 19-074-11-26-Mission Lateral Section 1. Project Engineer: L&G Consulting Engineers, Inc. PO#639234
South Lateral Drain - Budget 534
6. Application for Payment No. 7 in the amount of $260,968.37 from Castle Enterprises, LLC pertaining to Construction Contract No. HCDD1-20-009-07-07. Project Engineer L&G Consulting Engineers, Inc. PO#640528
F.
AI -83334
Requesting authority to advertise and approval of Competitive Sealed Proposals packet (requirements, specifications and plans) developed by project engineer, Halff Associates, Inc., for:
-Mile 9 N & FM1015 -Package 1B Improvements -2018 Bond Referendum Project #24 -CSP No. HCDD1-21-054-12-08-MSS, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
G.
AI -83413
Requesting approval of Change Order No. 1 reflecting an increase in the amount of $77,272.12, with an additional two hundred sixty (260) construction calendar days, in connection with Contract C-HCDD1-20-009-07-07 "South Lateral Drain Improvements Phase I (McColl Road to San Juan Road)-2018-Bond Referendum Project #34" with Castle Enterprises, LLC, as recommended by L&G Engineering.
7.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
8.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
9.
Adjourn