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AGENDA DRAINAGE DISTRICT BOARD OF DIRECTORS NOVEMBER 30, 2021 9:30 A.M. |
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NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor, Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to §551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda. Discussion and possible action relating to the following business will be transacted:
In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location. Some members of the governing body and/or government officials may participate via videoconference.
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive
1.
Roll Call
2.
Prayer
3.
Open Forum
4.
Approval of Consent Agenda
5.
General Operations:
A.
AI -83567
Requesting approval of Second Addendum to Inter Local Agreement between Hidalgo County Drainage District No.1 and Hidalgo County Irrigation District No.16 as it relates to PD Lateral. (Subject to final legal review)
B.
AI -83575
Requesting approval of Inter Local Agreement by and between Hidalgo County Drainage District No.1, Hidalgo County Pct. 3 and the City of Alton as it relates to Glasscock Rd. Mile 4 to Mile 5 Storm Water Management Project. (Subject to final legal review)
C.
AI -83565
Requesting approval of Interlocal Cooperation Agreement with Donna Irrigation District as it relates to the Midway Drain project.
6.
2018 Bond Referendum Projects:
A.
AI -83501
1. Requesting approval to accept CSP response and award a negotiated Construction Contract to the highest ranked Contractor meeting all specified requirements, RDH Site and Concrete, LLC, for CSP No. HCDD1-21-047-11-30 "Faysville Drain Improvements-2018 Bond Referendum Project No. 11A," in the amount not to exceed $476,716.64 as approved for negotiations by the Board of Directors on Agenda Item No. 8338 on November 16, 2021. (Subject to Legal review and Compliance with HB1295).
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
B.
AI -83533
1. Requesting approval to accept CSP response and award a negotiated Construction Contract to the highest ranked Contractor meeting all specified requirements, RDH Site and Concrete, LLC, for CSP No. HCDD1-21-048-11-30 "Faysville Drain Improvements-2018 Bond Referendum Project No. 11B," in the amount not to exceed $771,519.50 as approved for negotiations by the Board of Directors on Agenda Item No. 83358 on November 16, 2021. (Subject to Legal review and Compliance with HB1295).
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
2. Pursuant to TXLGC 262.031 and in the interest of expediting a project's progress, requesting authority/approval for Drainage District General Manager, Raul E. Sesin, P.E., CFM, to execute change orders that involve and increase or decrease in cost of $50,000 or LESS and in no event to exceed the Change Order's statutory limits. The original contract price may not be decreased by 18% or more without consent of the contractor.
C.
AI -83492
1. Requesting approval of Supplemental Agreement No. 3 to the Professional Engineering Services Contract (C-HCDD1-19-012-03-26), with Javier Hinojosa Engineering, for the project: "3 3/4 Mile Rd. & Schuerbach Rd. -2018 Bond Referendum Project #2", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of February 28, 2022 (subject to Legal Review).
2. Requesting approval of Supplemental Agreement No. 4 to Work Authorization No.1 of the Professional Engineering Services Contract (C-HCDD1-19-012-03-26), with Javier Hinojosa Engineering, for the project, "3 3/4 Mile Rd. & Schuerbach Rd.-2018 Bond Referendum Project #2, to reflect a revised period of services to end on February 28, 2022 (subject to Legal Review).
2. Requesting approval of Supplemental Agreement No. 4 to Work Authorization No.1 of the Professional Engineering Services Contract (C-HCDD1-19-012-03-26), with Javier Hinojosa Engineering, for the project, "3 3/4 Mile Rd. & Schuerbach Rd.-2018 Bond Referendum Project #2, to reflect a revised period of services to end on February 28, 2022 (subject to Legal Review).
D.
AI -83516
1. Requesting approval of
Supplemental Agreement No. 3 to the Professional Engineering Services Contract (C-HCDD1-19-004-03-26), with
L & G Consulting Engineers, Inc. dba L&G Engineering, for the project:
"Anaquitas - 2018 Bond Referendum Project #08", to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of
May 01, 2023
, (subject to Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 2 of the Professional Engineering Services Contract (C-HCDD1-19-004-03-26), with L & G Consulting Engineers, Inc. dba L&G Engineering, for the project: "Anaquitas - 2018 Bond Referendum Project #08", to reflect a revised period of service to end on, May 01, 2023 , (subject Legal review and compliance with HB1295).
2. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 2 of the Professional Engineering Services Contract (C-HCDD1-19-004-03-26), with L & G Consulting Engineers, Inc. dba L&G Engineering, for the project: "Anaquitas - 2018 Bond Referendum Project #08", to reflect a revised period of service to end on, May 01, 2023 , (subject Legal review and compliance with HB1295).
E.
AI -83521
1. Requesting approval of Supplemental Agreement No. 3 to the Professional Engineering Services Contract (C-HCDD1-19-034-03-26), with L & G Consulting Engineers, Inc., dba L&G Engineering, for the project: "Mid Valley Airport -2018 Bond Referendum Project #19, to reflect a Revised Exhibit "D"-Work Schedule, with an extended termination date of July 01, 2023 (subject to Legal Review and compliance to HB1295)
2. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 2 of the Professional Engineering Services Contract (C-HCDD1-19-034-03-26), with L & G Consulting Engineers, Inc. dba L&G Engineering, for the project: "Mid Valley Airport -2018 Bond Referendum Project #19", to reflect a revised period of service to end on July 01, 2023 (subject Legal Review and compliance to HB1295).
2. Requesting approval of Supplemental Agreement No. 1 to Work Authorization No. 2 of the Professional Engineering Services Contract (C-HCDD1-19-034-03-26), with L & G Consulting Engineers, Inc. dba L&G Engineering, for the project: "Mid Valley Airport -2018 Bond Referendum Project #19", to reflect a revised period of service to end on July 01, 2023 (subject Legal Review and compliance to HB1295).
F.
AI -83541
Raymondville Drain - Budget 010
1. Approval of Application for Payment No. 1 in the amount of $137,578.30 from Mor-Wil, LLC pertaining to Construction Contract HCDD1-21-01-07-27. Engineer HCDD1 PO#642716
Jackson Rd. Drain - Budget 516
2. Approval of Application for Payment No. 5 in the amount of $65,185.81 from RG Enterprises, LLC DBA G&G Contractors pertaining to Construction Contract HCDD1-20-034-08-11
3. Approval of Application for Payment No. 6 in the amount of $138,285.00 from RG Enterprises, LLC DBA G&G Contractors pertaining to Construction Contract HCDD1-20-034-08-11
Mile 9 N & FM1015 - Budget 524
4. Approval of Application for Payment No. 5 in the amount of $165,217.50 from Mor-Wil, LLC pertaining to Construction Contract HCDD1-20-065-11-18. Engineer Halff Associates PO#641649
1. Approval of Application for Payment No. 1 in the amount of $137,578.30 from Mor-Wil, LLC pertaining to Construction Contract HCDD1-21-01-07-27. Engineer HCDD1 PO#642716
Jackson Rd. Drain - Budget 516
2. Approval of Application for Payment No. 5 in the amount of $65,185.81 from RG Enterprises, LLC DBA G&G Contractors pertaining to Construction Contract HCDD1-20-034-08-11
3. Approval of Application for Payment No. 6 in the amount of $138,285.00 from RG Enterprises, LLC DBA G&G Contractors pertaining to Construction Contract HCDD1-20-034-08-11
Mile 9 N & FM1015 - Budget 524
4. Approval of Application for Payment No. 5 in the amount of $165,217.50 from Mor-Wil, LLC pertaining to Construction Contract HCDD1-20-065-11-18. Engineer Halff Associates PO#641649
7.
2012 Bond Referendum - 2013 Bond Series:
A.
AI -83548
Requesting authority to advertise and approval of Competitive Sealed Proposals packet (requirements, specifications and plans) developed by project engineer, Raul E. Sesin, P.E., CFM, HCDD1 General Manager, for:
"Alamo Expressway Drain Improvements (1/4 Mile South of Moore Road to Interstate 2)"-CSP No. HCDD1-22-001-___-___-MSS, including the re-advertising of the project in the event no responses are received and/or are rejected and project is still required.
B.
AI -83551
Requesting approval of
Supplemental Agreement No. 3 to the Professional Engineering Services Contract (C-HCDD1-18-036-08-14), with
Halff Associates, Inc., for the project:
"Delta Region Water Management Project", to reflect a Revised Exhibit "C"-Work Schedule, with an extended termination date of September 15, 2023 (subject to Legal review and compliance with HB1295).
C.
AI -83540
Mission Inlet - Budget 020
1. Approval of Application for Payment No. 5 in the amount of $105,014.11 from Castle Enterprises pertaining to construction contract HCDD1-20-002-02-11. Engineer L&G Engineering PO#639479.
Delta Area Watershed - Budget 360
2. Acceptance of Certificate of Substantial Completion and Construction Completion from Saenz Brothers Construction, LLC pertaining to construction contract HCDD1-20-038-09-08. Engineer L&G Engineering PO#640783
3. Approval of Application for Payment Retainage in the amount of $109,508.30 from Saenz Brothers Construction, LLC pertaining to construction contract HCDD1-20-038-09-08. Engineer L&G Engineering PO#640783
1. Approval of Application for Payment No. 5 in the amount of $105,014.11 from Castle Enterprises pertaining to construction contract HCDD1-20-002-02-11. Engineer L&G Engineering PO#639479.
Delta Area Watershed - Budget 360
2. Acceptance of Certificate of Substantial Completion and Construction Completion from Saenz Brothers Construction, LLC pertaining to construction contract HCDD1-20-038-09-08. Engineer L&G Engineering PO#640783
3. Approval of Application for Payment Retainage in the amount of $109,508.30 from Saenz Brothers Construction, LLC pertaining to construction contract HCDD1-20-038-09-08. Engineer L&G Engineering PO#640783
8.
Budget Amendments:
A.
AI -83556
Requesting approval of a Budget Amendment in the amount of $7,860,541.95 in the Capital Projects Fund 134 – 2019 Bond Series for Construction Contracts and Work Authorizations relating to the 2018 Drainage Bond Program that have been approved by the Board of Directors.
B.
AI -83558
Request approval of a Budget Amendment in amount of $397,010.25 in the District's our Capital Project fund 130 to record the cost of construction for Tierra Dorada Drain. This project will be funded by City of Mission, Hidalgo County Precinct #3, and Drainage District (1/3 each) as per the interlocal that was approved on November 02, 2021.
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
A.
Real Property (Tex. Gov't Code 551.072)
B.
Personnel Matters (Tex. Gov't. Code 551.074)
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
10.
Open Session:
A.
Possible Action of Real Estate Acquisition
B.
Possible Action on Pending and/or Potential Litigation
11.
Adjourn