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Agenda for DD-REGULAR AGENDA SPECIAL MTG

   
AGENDA
DRAINAGE DISTRICT
BOARD OF DIRECTORS
DECEMBER 14, 2021
9:30 A.M.
 

NOTICE is hereby given in accordance with Chapter 551, Texas Government Code, that a SPECIAL MEETING of the Drainage District #1 Board of Directors will be held in the Commissioners Courtroom of the Courthouse Annex III Building, 100 E. Cano, 1st floor,  Edinburg, Hidalgo County, Texas. The Board of Directors may, at any time during this meeting, retire to a closed meeting pursuant to ยง551.071(2) of the Texas Government Code to seek the advice from its attorney on any subject slated for discussion or action on the agenda.  Discussion and possible action relating to the following business will be transacted:

In accordance with Section 551.127, NOTICE is hereby given that a physical quorum, including the presiding officer/member, will be present at the specified meeting location.  Some members of the governing body and/or government officials may participate via videoconference.
 
Members of the public are encouraged to watch the meetings online, at: www.hidalgocounty.us/HClive

1.
Roll Call
 
2.
Prayer
 
3.
Open Forum
 
4.
Approval of Consent Agenda
 
5.
General Operations:
 
A.
AI -83808
1. Approval of Hidalgo County Drainage District No. 1 Investment Policy;
2. Approval of resolution for Texas Fixed Income Trust Investment Pools;
3. Approval of Hidalgo County Drainage District No. 1 Authorized Dealer list.
 
B.
AI -83800
1. Requesting approval of Consent to Assignment from Arguindegui Oil Co. II, Ltd. to Offen Petroleum, LLC in connection with Requirements Agreement C-HCDD1-21-041A-11-16.

2. Approval of Amendment to Requirements Agreement for LUBRICANTS, ANTI-FREEZE, GREASE, HYDRAULIC FLUIDS AND RELATED PRODUCTS C-HCDD1-21-041A-11-16 with Arguindegui Oil Co. II, Ltd. and Offen Petroleum, LLC.
 
C.
AI -83817
1. Requesting exemption from competitive bidding requirements under Texas Local Government Code 262.024(a)(4) for Professional Engineering Services.

2. Presentation of scoring grid of firms graded through the District's "Pool" of pre-qualified Professional Engineers for the purpose of ranking by HCDD1 Board of Directors in connection with  Professional Services for, "Glasscock Road from Mile 4 to Mile 5 Stormwater Management," required for Hidalgo County Drainage District Projects;
(C-HCDD1-21-057-00-00    
FIRM NAME: SCORE: RANK:
J&R Engineering, LLC 91.50  
Perez Consulting Engineers 89.50  
Alpha Infrastructure 84.50  

3. Pursuant to the Boards approval, requesting authority for the Hidalgo County Drainage District No.1 to negotiate a Professional Services Agreement with the number one (1) ranked firm of:__________________________ for the provisions of  Professional Services for, "Glasscock Road from Mile 4 to Mile 5 Stormwater Management" for Hidalgo County Drainage District Projects. 
 
 
D.
AI -83819
1.  Acceptance and approval of an Engagement Agreement with Caso Law Firm, PLLC (C-HCDD1-21-055-12-14) in connection with legal services for condemnation and related matters on an as needed basis, and as approved for negotiation on 11/02/21. (Subject to Legal Review)

2. Acceptance and approval of an Engagement Agreement with Perez Law Firm, PLLC (C-HCDD1-21-056-12-14) in connection with legal services for condemnation and related matters on an as needed basis, and as approved for negotiation on 11/02/21. (Subject to Legal Review)
 
E.
AI -83826
Acceptance and approval of Work Authorization No. 4 in the amount of $23,807.75 as submitted by Millennium Engineers Group, Inc., through Contract No. C-HCDD1-21-021-05-25 to provide Construction Material Testing Services for the project:  "Y Drain Phase I, Tower Road between Rogers and Monte Cristo, Curry Drain and Valverde Rd. Crossing". (Subject to Legal Review)
 
6.
2018 Bond Referendum Projects:
 
A.
AI -83844
A. Requesting approval of closing documents for Parcel 10A-5 as it relates to Project 10A of the 2018 Drainage Bond Program - East Mercedes and authority for the Chairman of the Board to execute documents, subject to final legal review.
B. Requesting approval of closing documents for Parcel 10A-8 as it relates to Project 10A of the 2018 Drainage Bond Program - East Mercedes and authority for the Chairman of the Board to execute documents, subject to final legal review.
C. Requesting approval of closing documents for Parcel 10A-13 as it relates to Project 10A of the 2018 Drainage Bond Program - East Mercedes and authority for the Chairman of the Board to execute documents, subject to final legal review.
 
B.
AI -83801
Requesting acceptance and approval of  Work Authorization No. 7 for the, "South Lateral Drain Storm Water Management," in the amount of  $275,754.28, through awarded On-Call Professional Engineering Agreement No. C-HCDD1-17-051-09-19, with B2Z Engineering, LLC. (Subject to Legal Review) 
 
C.
AI -83807
Mission Lateral - Budget 526
1. Approval of Application for Payment No. 7 in the amount of $172,782.00 from H&R Lease Service, LLC pertaining to Construction Contract HCDD1-20-042-09-08. Project Engineer L&G Engineering PO#640759-21

South Lateral Drain - Budget 534
2. Approval of Application for Payment No. 8 in the amount of $271,395.90 pertaining to Construction Contract HCDD1-20-009-07-07. Project Engineer L&G Engineering PO#640528
 
7.
Human Resources:
 
A.
AI -83834
Discussion and update as it relates to the Districts' implementation of a new timekeeping and human resource software UKG Kronos. 
 
B.
AI -83849
1.) Approval to create new classifications of Shredder Operator I, II, III, and IV and set grade classification at  6, 7, 8 and 9 respectively.

2.) Approval of the following personnel actions, effective the first full pay-period in 2022:
 
Action  Dept. No.  Current Slot  Current Position Title  Current Grade  Requested Position Title Requested Grade
Re-Classification  000 65 Equipment Operator II 8 Shredder Operator IV 9
Re-Classification 000 69 Equipment Operator II 8 Shredder Operator IV 9
Re-Classification 000 70 Equipment Operator II 8 Shredder Operator IV 9
Re-Classification 000 71 Equipment Operator II 8 Shredder Operator IV 9
Re-Classification 000 72 Equipment Operator II 8 Shredder Operator IV 9
Re-Classification 000 73 Equipment Operator II 8 Shredder Operator IV 9
Re-Classification 000 66 Equipment Operator II 8 Shredder Operator III 8
Re-Classification 000 74 Equipment Operator II 8 Shredder Operator III 8
Re-Classification 000 77 Equipment Operator II 8 Shredder Operator III 8
Re-Classification 000 88 Equipment Operator I 8 Shredder Operator III 8
Re-Classification 000 102 Equipment Operator I 8 Shredder Operator III 8
Re-Classification 000 87 Equipment Operator I 8 Shredder Operator III 8
Re-Classification 000 99 Equipment Operator I 8 Shredder Operator III 8
Re-Classification 000 82 Equipment Operator I 6 Shredder Operator II 7
Re-Classification 000 90 Equipment Operator I 6 Shredder Operator II 7
Re-Classification 000 96 Equipment Operator I 6 Shredder Operator II 7
Re-Classification 000 84 Equipment Operator I 6 Shredder Operator II 7
Re-Classification 000 86 Equipment Operator I 6 Shredder Operator II 7
Re-Classification 000 98 Equipment Operator I 6 Shredder Operator II 7
Re-Classification 000 80 Equipment Operator I 6 Shredder Operator I 6
Re-Classification 000 81 Equipment Operator I 6 Shredder Operator I 6
Re-Classification 000 93 Equipment Operator I 6 Shredder Operator I 6
Re-Classification 000 91 Equipment Operator I 6 Shredder Operator I 6
Re-Classification 000 92 Equipment Operator I 6 Shredder Operator I 6
Re-Classification 000 95 Equipment Operator I 6 Shredder Operator I 6
Re-Classification 000 100 Equipment Operator I 6 Shredder Operator I 6
Re-Classification 000 103 Equipment Operator I 6 Shredder Operator I 6
Re-Classification 000 85 Equipment Operator I 6 Shredder Operator I 6
Re-Classification 000 89 Equipment Operator I 6 Shredder Operator I 6
Re-Classification 000 97 Equipment Operator I 6 Shredder Operator I 6
Re-Classification 000 97 Equipment Operator I 6 Shredder Operator I 6
Re-Classification 000 106 Equipment Operator I 6 Shredder Operator I 6
 
C.
AI -83853
Approval of the following personnel actions, effective December 20, 2021:
Action Dept. No.  Current Slot No. Current Position Title  Current Grade Requested Position Title  Requested Grade
Re-Classification  000 19 Engineering Tech IV 14 Engineering Tech I-IV 8,10,12 & 14
Re-Classification 000 27 Engineering Tech III 12 Engineering Tech I-IV 8,10,12 & 14

 
 
D.
AI -83847
Approval to remove and revise the step waiting period 8.045 (e) & (g) from the current Hidalgo County Drainage District No. 1 Classification and Compensation Plan to promote overall job retention with experienced workforce and motivate future hires.
 
E.
AI -83848
Approval of the revised Hidalgo County Drainage District No. 1 Classified Position List.
 
8.
TCEQ Raymondville Drain Project Phase 2:
 
A.
AI -83832
1. Requesting approval to submit a Special Use Permit Application to the U.S. Fish and Wildlife Service and any subsequent forms as they relate to the Raymondville Drain Restore Act project and approval for the District General Manager to execute. (Subject to final legal review)

2. Requesting approval of Environmental Compliance Verification certification letter as it relates to the Raymondville Drain Restore Act project and approval for the District General Manager to execute. 
 
9.
Closed Session:
Board of Directors may go into Closed Session pursuant to Subchapter D of Chapter 551 of the Texas Government Code to discuss the following:
 
A.
Real Property (Tex. Gov't Code 551.072)
 
B.
Personnel Matters (Tex. Gov't. Code 551.074)
 
C.
Consultation with Attorney Regarding:
a) Pending or Contemplated Litigation: b) a Settlement Offer: or c) a Matter in Which the Duty of the Attorney to the Hidalgo County Drainage District No. 1 under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly Conflicts with Chapter 551 of the Texas Government Code (Tex. Gov't. Code 551.071)
 
1.
AI -83839
Consultation with Legal Counsel regarding Hidalgo County Drainage District No. 1 vs Godfrey Garza et al, Cause No. C--0373-17-E, pending in the 275 District Court of Hidalgo County, Texas.
 
2.
AI -83840
Consultation with Legal Counsel regarding legal issues related to Depository Agreement.
 
10.
Open Session:
 
A.
Possible Action of Real Estate Acquisition
 
B.
Possible Action on Pending and/or Potential Litigation
 
1.
AI -83841
Consultation with Legal Counsel regarding Hidalgo County Drainage District No. 1 vs Godfrey Garza et al, Cause No. C--0373-17-E, pending in the 275 District Court of Hidalgo County, Texas.
 
2.
AI -83842
Consultation with Legal Counsel regarding legal issues related to Depository Agreement.
 
11.
Adjourn